Project Manager
(Based at Ukhiya Office, Cox's Bazar)

We believe in the power and potential of every child. Globally we have committed ourselves to the ambitious target of reaching 100 million girls to ensure that they can learn, lead, decide and thrive. Plan International Bangladesh (PIB) is transforming itself to meet the enormous challenge everywhere we work to successfully deliver on our global ambitions and significantly impact children’s rights and gender equality in Bangladesh.

Plan has been working in Cox Bazar to respond to the Rohingya refugee influx since 24 September 2017 implementing the following key objectives: 1. Ensure girls and boys affected by the crisis are protected from violence, abuse, neglect and exploitation through appropriate prevention and response interventions in line with minimum standards. 2. Reduce the transmission of disease from fees to mouth through the promotion of good hygiene practice and the reduction of health risks related to poor sanitation 3. Restore and increase access to safe quality and inclusive educational opportunities for refugee children and adolescents (girls and boys) affected by the Rohingya crisis.

We are dedicated and responsible to act on our core values and advance our organisational purpose- Advancing Children’s Rights and Equality for Girls demonstrate our commitments to stand for what is right.

We value and embrace diversity of skills, backgrounds and perspectives. We recognize that our work is best achieved by reinforcing our capacity in partnership. We are seeking bold, forward-thinking and innovative individuals to join EiE team.

The Project Manager will be responsible for the overall management of the project supported by GFFO in compliance with Plan International Bangladesh’s finance and accounting policies. S/he will be the overall responsibility for the delivery of commitments and reporting to donors. In addition, s/he will have close coordination with the technical/project leads of Plan International and partner in delivering its GFFO-supported child protection and livelihood components. He/ She will also ensure project implementation meets the global/organizational standards of emergency responses and donors’ compliance aspects; ensure project monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.

The role:

Key Results Area (KRA) 1: Effectively manage of GFFO funded consortium project through developing an appropriate plan of project implementation.

• Manage implementation of multi-year consortium project for the CPiE and Livelihood interventions. The post holder will ensure all interventions have a particular focus on child protection in emergencies for the boys and girls (aged 0 to 18) in the Rohingya camps and host community as well.
• Develop DIP with support from the program Manager & technical team, after DIP is in place the Project Manager will implement project activity and monitor partner implementation part, provide support to ensure implementation stays on schedule so that project is on track with quality implementation.
• Responsible for yearly budget management and support to partner project lead to make sure 100% budget burn rate of projects under the specific program area.
• Deliver project activities on time and in line with budget and donor requirements, tracking the progress of activities and expenditure and providing regular updates on progress, priorities, and constraints.
• Lead the development of work plans with staff and ensure staff implement activities on time.
• Identify the loopholes of the project and take corrective measures and conduct different studies/surveys/evaluations.
• Work closely with Plan’s internal departments, including HR, Finance, Admin, and Logistics to ensure projects are appropriate resources and project activities are delivered.
• Manage hired consultants under the project and contribute to strategic and technical direction.
• Provide support for developing and reviewing all the guidelines/manuals mentioned in the proposal for smooth operation.
• Work closely with Plan International’s CPiE technical team as well as with Consortium funded Advocacy and Communication Coordinator to ensure implementation of the project activities with quality & evidence, and maintain accurate communication protocol.
• Monthly Planning Meeting at project office level to ensure CAP (Coordinated Action Plan) updated and agreed between Technical and Projects teams.

KRA 2: Maintain effective coordination between PIB & partner organization for effective implementation towards achieving the objectives of the project.

• Monthly review meetings with Partners – ensure all items under grants management and internal coordination section apply to Partner as well.
• Provide support to improved and more effective management of implementing partners.
• Support partner in timely implementation and delivery of the program by ensuring maximum quality output.
• Coordinating with other consortium partners to identify opportunities for collaboration and capacity building of implementing partners.
• Support partners for organizing and conducting meetings/training/workshops with government and other stakeholders.
• Provide technical support to partners to process purchase orders, keep records, track those with the relevant department, and communicate with the respective team members or with the field partners to ensure timely completion.
• Facilitate internal communication with HR, Finance, and other support services.
• Provide technical support to adopt Child Safeguarding Policy and ensure gender equality in partner organizations.

KRA 3: Administrative financial management

• Prepare FD-6, FD-7 & FC-1 with assistance from Govt. Liaison Specialist and initiate for Certification from Local Authority, contact with relevant magistrates.
• Prepare costed work plan and share with the team and provide support to revise budget according to the detailed implementation plan and coordinated action plan.
• Support implementing partners for ensuring 100% burn rate.
• Process all kinds of expenditures and payments which come from the field in accordance with activity line, budget, and code.
• Ensure proper and smooth financial management in the project in compliance with PIB and donor policy and standards. 
• Ensure monthly monitoring of project budget utilization through the BvA.
• Facilitate efficient disbursement of funds to project partners and monitoring of the project funds are spent correctly and as per the work plan

KRA 04: Capacity Building

• Provide necessary support to different specialists (Livelihood, CBCP, PSS & Case Management) to organize & conduct capacity building training by specialists with project staff with the support of and guidance from the technical team.
• Support training and creation of training materials and program tools which aid the delivery of the inclusive and gender-responsive program in coordination with the Gender Adviser.
• staff capacity building process according to BCO training calendar and need assessment and support to the technical team for facilitating the training session. 
• Participate in Monthly One to One meeting with Program Manager on MAP (Monthly Action Plan) review.

KRA 05: Monitoring, Evaluation, Research and Learning (MER&L)

• Visit project sites on regular basis to supervise and monitor project activities in the camps & host communities of Ukhiya & Teknaf Upazila, and provide required support accordingly.
• Monitor progress and ensure that tools (including monitoring framework) and methods are in place to measure impact and results, and link with reporting requirements
• Orient the partner staff to effectively use project monitoring tools and guidelines so that they can use those properly to collect monitoring data.
• Ensure that the project monitoring tools which were developed by PIB are implemented by partners to measure the project progress.
• Prepare timely monthly/quarterly financial and narrative reports (including FD7 reports) in compliance with Plan, donor, and government requirements, with support from M&E specialists.
• Support the development of suitable gender-sensitive responses to child protection concerns.
• Support the reporting of major concerns on livelihood and protection
• Ensure early and rigorous implementation of quality and accountability mechanisms
• Document best practices and success stories and support the development of opportunities for shared learning within and across teams

KRA 06: Coordination and External Representation

• Maintain regular communication, and coordination, and follow guidance from the Program Manager and PIB’s technical team on quality technical input, monitoring, expenditure reporting, and donor compliance.
• Attend in Bi-Monthly meetings at Ukhiya with the technical team to review CAP and ensure it is up to date.
• Responsible for project area follow-up with the relevant technical team if there are challenges to schedule.  
• Support across project teams as required and ensure good coordination and collaboration
• Represent Plan in various coordination forums and other meetings (including meetings with camp and local government officials).
• Develop and hold relationships with district & Upazila level government officials and CICs as well.
• Attend in general coordination meetings at camps and UNO office as well when necessary.
• Maintain registration in relevant sector mailing lists and review notes and agenda items.

KRA 07: Donor Compliance, Reporting, and Grants Management:

• Prepare quarterly reports and coordinate with the Program Manager for coordinated inputs so that quality reports are submitted on time. Follow the agreed deadline to send the reports for technical team review and sign off.
• After reviewing from the Program Manager & technical team review, submit the project reports to Grants Focal at BCO and address any questions/comments accordingly raised by grants/donors on reports.
• Share approved reports with Grants Team with cc to Program Manager and Head of CXB and CHT Programme.

Closely work with the Program manager to justify in writing deviations from the agreed project document and communicate requests to the BCO Grants team before taking-action on.

What we’re looking for:

University degree in Social Sciences or related field. Good knowledge and understanding of Do No Harm principles and other humanitarian standards, including child protection minimum standards (CPMS). Four years of experience in child protection sector, child protection sector and knowledge and understanding of key CPiE issues and livelihood project aspects. Well planned and organized, comfortable to lead on project Implementation, and demonstrates initiative in problem-solving and decision making. Well-developed written and oral communication skills and ability to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills. Strong leadership skills, ability to support and train staff, and to work with disaster-affected communities in a sensitive and participatory manner. Experience in designing and delivering training and other capacity-building initiatives with a variety of audiences. A positive and friendly personality who collaborates well with others, works with trustworthiness and integrity, and has a clear commitment to Plan's core values and humanitarian principles. Strong project management, budget management, and analysis skills and proficiency in Microsoft Excel and Word. Demonstrates awareness and sensitivity to gender and diversity. Has experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high-security contexts. An understanding of child safeguarding and equality for girls. Fluency in English and Bangla (both reading and writing)

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International envisages a world in which all children and young people realise their full potential, a vision now shared by the 193 Heads of State and Government who adopted the 2030 Agenda for Sustainable Development in September 2015.

We believe in the power and potential of every child. This is often suppressed by poverty, violence, exclusion and discrimination. Its girls who are most affected.  Plan International’s new Global Strategy aims to transform the lives of 100 million girls by implementing an integrated programme and influence approach.

Click here to download the Role Profile

How to apply:

To find out more details and apply visit: Career Opportunities: Project Manager

Plan International Bangladesh is committed to ending gender inequality, and achieving a gender balanced workforce. Women are strongly encouraged to apply.

We promote competitive salary, female friendly workplace, outstanding co-workers (who are respectful, professional, unbiased and easy to work with); equal opportunity that mean equal access to promotion, leadership role or incentive programme.

Salary Package for this role is BDT. 129,040 fixed monthly Cost to the company. Along with other benefits i.e., hospitalization benefit for spouse and children, contributory provident fund, Festival Bonus, leave, group insurance and yearly medical check-up for employee.

Closing Date: 11th July 2022.  This is a two-year project and selected candidate will get initially one-year contract for this position & highly possibility for extension based on employee’s performance. Early submission is strongly encouraged as application collection and selection process will go simultaneously. Only short-listed candidates will be communicated for interview. Any form of persuasion in the selection process will automatically disqualify the candidacy. Selected candidates must be willing to join within very short notice.

Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

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All Plan International Bangladesh’s job notifications are published and Plan International does not ask for or ever accept applications fees.