Job Purpose:

Finance Officer - Accounts Payable & Bank  is responsible for managing organisation’s accounts payable process which includes making payments of operational expenditures, recording and tracking invoices, ensuring adequate funds are available in all accounts and that all payments to staff, suppliers and partners are made on time, complying with all financial policies, control mechanisms and taxation rules and ensuring efficient and timely consolidation of monthly head office and field based financial data and timely posting to the accounting system, this includes ensuring accuracy of financial data from all offices, transparent consolidation and proper financial legal compliance for the organisation.

Main duties & responsibilities:

• Ensure that all payments are processed according to the Concern worldwide Overseas Finance Reference Manual.
  
• Maintain Bank books, including PF and Gratuity bank book and other books of accounts as per financial manual
  
• Ensure that all staff understand the payment procedures, timing, templates and required documentation and are confident about respective responsibilities in finance etc.
  
• Follow up and ensure all payments and receipts are made in a timely way, with complete and accurate documentation, in such a way as to provide professional and friendly customer service and enable smooth programme implementations.
  
• Check and ensure documentation for the payment requests submitted to finance has all relevant papers attached, with proper approval and accurate coding and are properly justified.
  
• Check and ensure documentation for the payment requests submitted to finance has all relevant papers attached, with proper approval and accurate coding and are properly justified.
  
• Review effectively all payment documentation to ensure full compliance with Concern’s policies and practices, delegation of authority, standard best practices, donor requirements, GOB taxation and other regulations including deposits of Tax/VAT deducted at source within the required time. Support to accurate posting of accounting software in the system
  
• Ensure that all books of accounts in all offices are professionally produced, managed with integrity, accurately and timely updated and thoroughly reviewed and reconciled and any differences are resolved satisfactorily.
  
• To ensure efficient and timely consolidation of monthly head office and field based financial data and timely posting to the accounting system based on authorized documentary supporting evidence.
  
• Manage creditors’ ledgers, accrual listing, advance registers and international staffs’ personal accounts efficiently and accurately.
  
• Ensuring effective and efficient support is provided to other departments –HR, Admin and other logistics, departments, field office for effective financial operation implementation.
  
• To ensure adequate funds are available in all accounts for head office, field offices and partners and professional management of all bank accounts of the organisation, including mandates, signatories and other legal formalities to support smooth implementation of programme activities
  
• Support in Audit assignment of various Donors
  
• Liaison with Bank focal person for payment related matters

Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Key Requirements:

• Post-Graduate/Graduate qualification in Accounting, Business or Finance, Management and with CA, CC or equivalent from a recognised professional accounting qualification
• Excellent understanding of internal control processes.
• Audit experience
• Strong coordination, negotiation and communication skills.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies.
• Excellent written and spoken English.

Essential competencies:

• Strong Communication  Skills ,English and Bangla
• Excellent Excel software Skill
• Understanding of Taxation and Govt. rules regulation

Other:

• Be aware of, understand and comply with all of Concern’s policies and procedures (P4, finance, logistics, HR, security management etc.)
• Actively participate in any emergency response if called upon to do so (within the existing programme area or in a new one).
• Undertake other related duties as may reasonably be assigned by the Country Financial Controller.

Job Description: Click here to download                    Job Application Form: Click here to download

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form with photograph, National ID, TIN and all Educational Certificates to recruitment.bgd@concern.net.

   Please mark the position applied in the email subject line.

Applying for positions with Concern Worldwide Bangladesh is entirely free of charge. Any request for payment from individuals or entities claiming to represent Concern Worldwide should be regarded as fraudulent.

Closing Date of Application: 04 December 2024

Candidates over 60 years of age are discouraged to apply.

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation.  Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.

Safeguarding at Concern: Code of Conduct and its Associated Policies:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.