Concern Worldwide

The Procurement Specialist is responsible to support the Concern Bangladesh Emergency Rohingya Response Programme in Cox’s Bazar in managing procurement. S/he is responsible to ensure procurement policies, procedures and compliances of Concern Worldwide and respective donor. S/he will also focus on the efficient and effective procurement to the programme.

Support program with the market assessment including price, specification and availability of the goods and services required for programme.
Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.
Prepare procurement process documents like: Request for Quotation (RFQ), Quotation Evaluation Form (QEF), Purchase Order (PO), Technical Note, Procurement Committee meeting note, justifications etc.
Process and ensure frame work agreement, update and negotiate with supplier considering current market price and program need,
Manage SR Tracker and ensure there is a SR Tracking report compiled and updated on the SR’s received and share with the Cox’s Bazar team on a weekly basis.
Ensure day to day procurement process including quotation collection, documents preparation and approvals.
Organize Procurement Committee meetings, bid opening, present information, record keeping, note preparation and flag any compliance issues.
Assist in the procurement process of partners if required.
Ensuring that all supplies, services and equipment required are delivered on time. This includes routine communication, coordination and planning with the relevant requesting staff regarding their needs.
Ensure copies of SR’s and POs are shared with the warehouse focal.
Coordinating with Finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Generate and maintain comprehensive price list for goods, services and equipment purchased by Concern.
Maintain an up to date vendor list and enlistment as per Concern procurement guideline.
Work with multiple vendors to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
Establishing and maintaining ethical, professional working relation with suppliers.
Ensure that services are delivered with maximum efficiency and professionalism and that beneficiaries are treated with respect at all times
Ensure all service contract, agreement and update renewal, termination notice as necessary.
Enable a friendly collaborative working culture within the team, actively sharing information and knowledge to enable the team to ensure effective learning and sharing across the team

Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form with photograph, National ID, TIN and all Educational Certificates to recruitment.bgd@concern.net.

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.