JOB OPPORTUNITY

Name of the Position Deputy Registrar
Job Location Dhaka
Employment Type Permanent
Department Office of the Registrar
Reporting To Registrar

Job Purpose

The Deputy Registrar holds a key leadership position within the Office of the Registrar at UAP, playing a crucial role in the strategic planning, management, and execution of academic policies, procedures, and services. Reporting directly to the Registrar, the incumbent works in close collaboration with university leadership, faculty, administrative staff, and students to uphold the integrity, efficiency, and effectiveness of academic operations.

This role demands a strong blend of administrative expertise and academic insight to ensure the smooth functioning of student enrollment, records management, examinations, and graduation processes. Additionally, the Deputy Registrar is instrumental in developing and implementing policies that align with institutional goals, accreditation standards, and regulatory requirements.

Beyond administrative duties, the Deputy Registrar is committed to fostering an inclusive and supportive educational environment, enhancing student and faculty engagement, and driving continuous improvement in academic services. The role also involves leveraging technology and innovative solutions to streamline processes, improve data management, and enhance overall service delivery within the Registrar’s Office.

Key Responsibilities

Student Academic Services

  • Provide leadership and support for student academic services, including registration, enrollment verification and academic advising.
  • Implement strategies to enhance student experience and improve administrative efficiency.

Technology Integration

  • Oversee the adoption and optimization of technology solutions to streamline academic operations.
  • Collaborate with IT staff to ensure effective implementation of Student Lifecycle Management systems, learning management platforms, and online registration tools.

Faculty Support

  • Serve as a key resource for faculty on academic administration, course management, and student assessment processes.
  • Ensure timely communication of academic policies, procedures, and institutional initiatives to faculty members and stakeholders.
  • Conduct semester wise student course evaluations and share findings with relevant committees and faculty.

Curriculum Management

  • Supervise course scheduling, catalog maintenance, degree requirement updates, and academic calendar planning.
  • Collaborate with academic departments to facilitate curriculum development and modifications.

Academic Policy Development & Implementation

  • Lead the development, implementation, and interpretation of academic policies in alignment with institutional values, regulatory requirements, and best practices.
  • Work with academic departments to ensure policy compliance and maintain academic standards.

Academic Records Management

  • Ensure the accuracy, security, and accessibility of academic records while maintaining compliance with privacy regulations.
  • Oversee record-keeping systems, data management, and reporting processes.
  • Work within the Office of the Registrar to optimize administrative workflows and maintain comprehensive documentation.

Regulatory Compliance & Accreditation

  • Monitor updates to academic regulations, accreditation standards, and government policies to ensure institutional compliance.
  • Facilitate accreditation reviews and collaborate with legal counsel and regulatory bodies as necessary.

Secretariat Functions & Committee Support

  • Act as Deputy Secretary to academic committees and manage related secretariat functions.
  • Coordinate meetings, maintain records, and ensure timely follow-up on committee actions.
  • Represent academic affairs in institutional committees and working groups.

Event Organization

  • Lead the planning and execution of convocation ceremonies and other academic events as required.

Strategic Planning & Budget Management

  • Contribute to the strategic planning and long-term development of the Office of the Registrar.
  • Drive continuous improvement initiatives to enhance service excellence and operational efficiency.

Government & External Relations

  • Act as a liaison between the Office of the Registrar and government agencies.
  • Monitor legislative and regulatory developments affecting higher education and advocate for institutional interests.

Crisis Management & Contingency Planning

  • Coordinate response efforts in case of emergencies, disruptions, or critical incidents affecting academic operations.
  • Develop contingency plans and protocols for crisis communication and business continuity.

Team Leadership & Staff Development

  • Supervise and mentor staff within the Registrar’s Office, fostering a culture of collaboration, accountability, and continuous learning.
  • Provide professional development opportunities to enhance team capabilities and performance.

Qualification & Experience

Educational Qualification:

  • Master’s degree in any discipline with good academic background.
  • A PhD or additional certifications in academic administration will be an advantage.
  • In-depth knowledge of academic policies, regulations, and compliance requirements in higher education.

Experience:

  • Minimum 7 years of progressively relevant experience in academic administration or university governance.
  • Prior experience in a similar position in any public/private university will be an added advantage.

Core Competencies:

  • Leadership & Interpersonal Skills: Proven ability to build consensus, manage change, and resolve conflicts effectively while fostering a collaborative work environment.
  • Strategic Planning & Project Management: Demonstrated expertise in strategic planning, process improvement, and the successful execution of academic and administrative initiatives.
  • Technological Proficiency: Strong command of student information systems, database management, and technology-enhanced learning platforms to optimize academic operations.
  • Commitment to Diversity & Inclusion: Dedicated to fostering an inclusive, equitable, and supportive environment for students, faculty, and staff.
  • Communication & Presentation: Exceptional written and verbal communication skills, with the ability to convey complex information clearly and persuasively to diverse audiences.
  • Attention to Detail & Accuracy: Strong ability to manage multiple tasks under pressure while maintaining a high level of precision and adherence to deadlines.
  • Incident & Crisis Management: Sound judgment and decision-making skills to assess situations effectively and implement appropriate action plans.
  • Analytical & Problem-Solving Skills: Strong analytical mindset with the ability to interpret data, identify trends, and develop evidence-based solutions.
  • Relationship Management & Negotiation: Excellent interpersonal skills, including the ability to negotiate, influence, and build relationships at all levels of the organization.
  • Collaboration & Cross Departmental Coordination: Proactive approach to working with various departments and units to deliver seamless and effective services.
  • Teamwork & Adaptability: Open-minded, cooperative, and capable of working under pressure to meet institutional deadlines and objectives.
  • Self-Motivation & Initiative: Ability to work independently, exercise sound judgment, and seek guidance when necessary.
  • Confidentiality & Data Protection: Strong understanding of data privacy regulations, with a commitment to upholding confidentiality and ensuring compliance with institutional policies.
Salary & Allowances As per University policy.

Apply Instruction

Interested candidates who meet the above requirements are encouraged to apply for the position. To apply, please submit the following:

  • Candidate Profile (using the UAP format)
  • A detailed CV (using the UAP CV format)
  • A recent passport-size photograph
  • Copies of relevant educational certificates, mark sheets/transcripts, experience certificates
  • NID (National ID card)
  • Other relevant documents (if any)

Submit your complete application as a single PDF file to jobs@uap-bd.edu.

Please ensure all information in your application is supported by the necessary documents.

Deadline

Applications must be received by Thursday 10 April 2025.

Note: Incomplete applications or those submitted after the deadline will not be considered.

Only shortlisted candidates will be contacted for an interview.

For details about the position, requirements, and to download the UAP format, please visit www.uap-bd.edu/vacancy.php.

Note for Internal Candidates:

  • Applications must be submitted through proper channel.
  • Candidates who are currently in their probation period or whose current position is more than one step below the advertised position are not eligible to apply.

Registrar