Name of the Position |
Record Keeper |
Job Location |
Dhaka |
Employment Type |
Permanent |
Department |
Office of the Registrar |
Reporting To |
Assistant Registrar (Admin) |
Job Purpose |
The Record Keeper is responsible for maintaining, organizing, and safeguarding administrative and academic records within the Office of the Registrar. The role involves handling document filing, retrieval, data entry, and ensuring accuracy, confidentiality, and security of institutional records in compliance with university policies and regulatory requirements. |
Key Responsibilities |
Record Management & Documentation:
- Maintain accurate and up-to-date administrative and academic records.
- Organize, classify, and archive physical and digital records in a systematic manner.
- Ensure timely retrieval of documents and records as per requests from authorized personnel.
Data Entry & Verification:
- Enter and update various data in the university's database or record-keeping system.
- Cross-check and verify the accuracy of recorded data to minimize errors.
Confidentiality & Compliance:
- Ensure that all administrative and academic records are handled securely and in compliance with university policies and applicable data protection regulations.
- Maintain confidentiality of sensitive academic and personal information.
- Assist in auditing and reviewing record-keeping procedures to ensure compliance with institutional guidelines.
Support for Academic Processes:
- Facilitate the preparation of records for accreditation, audits, and inspections.
- Coordinate with faculty, departments, and administrative offices regarding record-related queries.
General Administrative Support:
- Assist in filing and indexing correspondence, notices, and administrative documents.
- Respond to inquiries related to various administrative records, providing information to authorized personnel.
- Support the digitization of records and transition to electronic record-keeping systems.
|
Qualification & Experience |
Educational Qualification:
- Graduation degree in any discipline.
Experience:
- Relevant experience in any University, NGO, MNC or large local organizations will get preference.
- Experience with database management and digital record-keeping systems is an advantage.
Language Skill:
- Strong written and spoken communication skills in both Bangla and English.
Core Competencies:
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office (Word, Excel) and record management software.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
|
| Salary & Allowances |
As per University policy. |
Apply Instruction |
Interested candidates who meet the above requirements are encouraged to apply for the position. To apply, please submit the following:
- Candidate Profile (using the UAP format)
- A detailed CV (using the UAP CV format)
- A recent passport-size photograph
- Copies of relevant educational certificates, mark sheets/transcripts, experience certificates
- NID (National ID card)
- Other relevant documents (if any)
Submit your complete application as a single PDF file to jobs@uap-bd.edu.
Please ensure all information in your application is supported by the necessary documents. |
Deadline |
Applications must be received by Thursday 10 April 2025.
Note: Incomplete applications or those submitted after the deadline will not be considered. |
Only shortlisted candidates will be contacted for an interview.
For details about the position, requirements, and to download the UAP format, please visit www.uap-bd.edu/vacancy.php.
Note for Internal Candidates:
- Applications must be submitted through proper channel.
- Candidates who are currently in their probation period or whose current position is more than one step below the advertised position are not eligible to apply.
Registrar |
