JOB OPPORTUNITY

Name of the Position Assistant Administrative Officer
No. of Position 02
Job Location Dhaka
Employment Type Permanent
Department Human Resources
Reporting To Head of Human Resources
Major Responsibilities
  • Recruitment Support: Assist in the recruitment process by posting job vacancies, screening applications, coordinating interviews, and managing communication with candidates.
  • Employee Onboarding: Facilitate the onboarding process for new hires, including preparing orientation materials, coordinating orientation sessions, and ensuring all required documentation is completed.
  • Records Management: Maintain and update employee records, including personal information, contracts, performance evaluations, and leave records, ensuring data accuracy and confidentiality.
  • Payroll Assistance: Support the payroll process by collecting and verifying timekeeping information and ensuring timely submission to the Finance & Accounts department.
  • HR Policy Implementation: Assist in the implementation and communication of HR policies and procedures, ensuring all employees are informed and compliant with university regulations.
  • Employee Relations: Act as a point of contact for employees with HR-related queries, and support in addressing employee concerns and grievances, escalating issues to higher management when necessary.
  • Performance Management: Assist in coordinating the performance appraisal process, including scheduling reviews, collecting feedback, and maintaining records of evaluations.
  • Training and Development: Support the planning and coordination of employee training programs, workshops, and development initiatives to enhance staff skills and knowledge.
  • Compliance and Reporting: Ensure compliance with labor laws and university policies and assist in preparing reports and documentation required for audits and regulatory purposes.
  • HRIS Management: Support the maintenance and management of the Human Resources Information System (HRIS), ensuring data accuracy and proper usage by HR staff.
  • Event Coordination: Assist in organizing various HR-related events.
  • Administrative Support: Provide general administrative support to the HR department, including handling correspondence, managing schedules, and coordinating with other university departments.
Qualification & Experience Educational Qualification:
  • Master’s degree in any discipline.
Experience:
  • Relevant experience in any University, NGO or large local organizations will get preference.
Technical Skill:
  • Proficient in MS Office applications.
Language Skill:
  • Strong written and spoken communication skills in both Bangla and English.
Core Competencies:
  • Excellent analytical and problem-solving abilities.
  • Ability to work independently as well as collaboratively within a team.
  • Strong communication and interpersonal skills.
  • Meticulous attention to detail and accuracy.
  • Capable of multitasking and prioritizing tasks effectively.
Salary & Allowances As per University policy.
Apply Instruction Interested candidates who meet the qualification and experience requirements are encouraged to apply for the position. To apply, please submit the following:
  • A detailed CV (using the UAP CV format)
  • A recent passport-size photograph
  • Copies of relevant educational certificates and mark sheets/transcripts
  • NID (National ID card)
  • Other relevant documents, including experience certificates
Submit your complete application as a single PDF file to jobs@uap-bd.edu. Please ensure all information in your application is supported by the necessary documents.
Deadline Applications must be received by 10 September 2024.
Note: Incomplete applications or those submitted after the deadline will not be considered.

Only shortlisted candidates will be contacted for an interview.

For details about the position, requirements, and to download the UAP CV format, please visit www.uap-bd.edu/vacancy.php.

Note for Internal Candidates:

  1. Applications must be submitted through proper channel.
  2. Candidates who are currently in their probation period or whose current position is more than one step below the advertised position are not eligible to apply.

Registrar