DATE: 23 February 2021
INVITATION TO BID: No. ITB/HCR/CXB/2021/002
ESTABLISHMENT OF FRAME AGREEMENT(S) FOR THE SUPPLY AND
DELIVERY OF ORIGINAL HP TONERS CARTRIDGES
CLOSING DATE AND TIME: 23 March 2021 – 14:00 Hrs.
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established
on December 14, 1950 by the United Nations General Assembly. The agency is mandated to
lead and co-ordinate international action to protect refugees and resolve refugee problems
worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also
has a mandate to help stateless people.
In more than six decades, the agency has helped tens of millions of people restart their lives.
Today, a staff of some 6,600 people in more than 110 countries continues to help about 34
million persons. To help and protect some of the world’s most vulnerable people in so many
places and types of environment, UNHCR must purchase goods and services worldwide. For
further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.
1. REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR), Sub-Office,
Cox’s Bazar, Bangladesh, invites qualified bidders to make a firm offer for the establishment of
Frame Agreement(s) for the supply and delivery of original HP toner cartridges to UNHCR
offices in Bangladesh, referred to hereinafter as “Goods”.
IMPORTANT:
Exact requirements and technical specifications of the items for the Supply and delivery of
original HP toner cartridge are detailed in Annex A of this document. |
UNHCR may award Frame Agreement(s) with initial duration of one (1) year, potentially
extendable for a further period of one (1) year, for supplying its operation in Bangladesh. The
successful bidders will be requested to maintain their quoted prices for the duration of the
Frame Agreement(s).
For the supply and delivery of original HP toner cartridges, UNHCR reserves the right to select
one or multiple primary and back-up vendors by splitting the award. Only when the primary
vendor(s) fail to deliver the required goods, will UNHCR address the requirements to the backup
supplier(s).
Please note that figures have been stated in order to enable bidders to have an indication of
the projected requirements. It does not represent a commitment that UNHCR will purchase the
above quantity. Quantities may vary and will depend on the actual requirements and funds
available regulated by issuance of individual Purchase Orders against the Frame Agreement.
Other United Nations Agencies, Funds and Programs shall be entitled to the same prices and
terms as those contained in the offers of the successful bidders and could form the basis for a
Frame Agreement with other UN Agencies.
IMPORTANT:
When a Frame Agreement is awarded, either party can terminate the agreement only upon 30
days (1 month) notice, in writing to the other party.
The initiation of conciliation or arbitral proceedings in accordance with article 18 “settlement
of disputes” of the UNHCR General Conditions of Contracts for provision of Goods shall not
be deemed to be a “cause” for or otherwise to be in itself a termination clause. |
It is strongly recommended that this Invitation to Bid document and its annexes be read
thoroughly. Failure to observe the procedures laid out therein may result in disqualification
from the evaluation process.
Note: this document is not construed in any way as an offer to contract with your firm.
Sub-contracting: Please take careful note of Article 4 of the attached General Terms and
Conditions of Contract (Annex D).
2. BIDDING INFORMATION:
2.1. ITB DOCUMENTS
The following annexes form integral part of this Invitation to Bid:
Annex A: Technical Specifications and Technical Offer Form for the supply and
delivery of original HP toner cartridges;
Annex B: Financial Offer Form;
Annex C: Vendor Registration Form;
Annex D: UNHCR General Conditions of Contracts for the Provision of Goods–
July 2018 revision;
Annex E: UN Supplier Code of Conduct.
Click here to download the detail tender notice |