UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Vacancy Notice No. VA/BGDCO/TA/001/2019

Operational Context:

Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

Functional Statement:

Accountability (key results that will be achieved)

• The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
  
• UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility (process and functions undertaken to achieve results)

• Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
  
• Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  
• Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
  
• Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
  
• Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
  
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  
• Perform other related duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.

Essential Minimum Qualifications and Experience:

• Completion of secondary education.
• Minimum 4 years of previous relevant work experience.
• Fluency in English and working knowledge of another relevant UN language or local language.

Desirable Qualifications and Experience:

• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
  
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
  
• High IT affinity and working experience of PeopleSoft/MSRP.

Required Cross Functional and Managerial Competencies:

• Planning and Organizing

Eligibility:

Internal candidates: Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (IOM/49-FOM/50/2012 dated 15 June 2012). If you have questions regarding your eligibility, you may also contact the HR Unit.

An applicant who has internal status is a staff member holding an indefinite or fixed-term appointment in any duty station in the country. Former UNHCR General Service staff members, having held an indefinite or fixed-term appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above, if the seniority requirements are met, for a period of two years following separation (if such criteria are not met, former staff members can still apply as external candidates).

External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country. Completed and relevant university education can count as maximum 50% of the required years of work experience.

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

Interested candidates meeting the above requirements are requested to submit their applications with fully complete and signed Personal History Form and Supplementary Pages via online: UNHCR Bangladesh Job Portal www.unhcr.io/jobs.

Personal History Form not submitted in UNHCR format as well as not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality.

UNCHR has a zero tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behaviour and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO).

Refugees – who cares? We Do