UCEP Bangladesh

Name of Position: Finance & Accounts Officer

Number of Vacancy: 01

Grade: N/A

Report to: Project Manager

Nature of Job: Project Staff

Job Location: UCEP Head Office

Ad Published Date: May 07, 2024

Application Deadline: May 18, 2024

UCEP Bangladesh, a leading non-governmental organization, founded by New Zealand philanthropist Mr. Lindsey Allan Cheyne in 1972 has been playing significant role in shaping the lives of thousands of underprivileged children and youth across the country since 1972. With the motto “Help to learn, Skills to Earn”, UCEP Bangladesh provides Life Skills Technical Education, Technical and Vocational Education & Training (TVET), Skills Development and Decent Employment opportunities to underprivileged, women, youth, PWDs and indigenous people. Annually, around 35,000 students are educated by vocational training and technical education through our 36 Technical schools, 12 TVET Institutes, 08 technical outreach centers, and 02 polytechnics.

UCEP Bangladesh has been working in all 08 divisions in Bangladesh through its 08 regions including Dhaka (North & South), Gazipur, Chattogram, Sylhet, Rajshahi, Rangpur, Khulna, Barishal, Patuakhali, Cox’s Bazar.

Job Purpose: Empowering the most disadvantaged and vulnerable out of school adolescent girls and young women through market driven occupational and transferable skills with job placement. In short Alternative Learning Programme (ALP).

The project objective is to provide inclusive high-quality education and skill-building for adolescent girls and young women (aged 15-24), prioritizing those in dire circumstances. It targets gender disparities in employment, particularly in informal economy and integrates gender-responsive approaches for equitable access to activities and rights in vocational training and economic empowerment.

Job Responsibilities:

To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
To ensure that all financial and accounting functions of UCEP Bangladesh and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
To ensure proper use and management of Enterprise Resource Planning (ERP), QuickBooks and other automated tools and software for financial and accounts management.
To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making about accounts related transactions including Provident Fund and Gratuity Fund at central and regional level.
To prepare vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh policies.
To ensure posting the transaction in the accounting software in proper accounts head / budget code / project code.
To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
To assist for timely preparation of payroll and payout.
To provide necessary support for effective and efficient management of advances and loans to different projects.
To assist to prepare project wise accounting of expenses following approved budget.
To assist to prepare monthly budget variance report and disseminate to respective cost centers at central and regional level.
To ensure deduction of VAT & IT at source as per government rules and thereafter timely deposits in government treasury.
To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
To provide necessary support for effective coordination with Programmes, HRM and Administration and other departments as necessary for efficient management of financial functions.
To ensure proper documentation both electronic and hard copies of all financial records.
To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
To check the correctness & accuracy of all bills, papers and documents before disbursement and prepare vouchers.
To maintain books of accounts for partnership projects separately if necessary.
To maintain day-to-day accounts including petty cash management.
To assist for banking related activities and prepare monthly bank reconciliation on time.
To provide support to procurement processes as per requirement.
To contribute to various committees as per decision of the management.
Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
To maintain strict confidentiality of information, documents and other internal and external communications.
To carry out any other relevant tasks assigned by supervisor as and when necessary.

Safeguarding:
UCEP Bangladesh is dedicated to creating a safe and respectful work environment, free from any form of misconduct such as sexual harassment, exploitation, abuse, lack of integrity, and financial impropriety. It is imperative that our staff actively safeguard the well-being of children, young individuals, and adults consistently. We require all team members and volunteers to uphold this commitment in accordance with our Code of Conduct and PSEAH policies. We place utmost importance on recruiting individuals who wholeheartedly embrace and exemplify this dedication in their work with us.

Essential Requirements:

CA Course completed or Master’s/ MBA in Accounting/ Finance with at least 05 years of relevant professional experience.
At least 2nd division/class at all levels in academic qualification.
Computer operating skills including MS Office packages and other accounting related software and tools etc.

Age limit for the applicant would be 40 years. Management has the right to make exceptions based on qualifications.

Salary: BDT. 50,000/- (Consolidated)

Apply Procedure

Interested candidates should apply to https://jobs.ucepbd.org on or before May 18, 2024. Only short-listed candidates would be contacted and may be requested for more information. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Direct application to any UCEP Bangladesh staffs, any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. UCEP Bangladesh is actively trying to increase equity and gender parity in the organization. Therefore, qualified women and candidates from disadvantaged backgrounds including Persons with Disabilities (PWDs) are especially encouraged to apply. The compulsory age of retirement is 60 years.