RfP FOR THE DEVELOPMENT OF A WEB BASED MANAGEMENT INFORMATION SYSTEM (MIS)

1. INTRODUCTION

The Promoting Green Growth in the Ready-Made Garments Sector through Skills (PROGRESS) is a four-year (2022–26) project funded by the Embassy of Sweden and the Embassy of Switzerland in Bangladesh and implemented by Swisscontact. The project supports RMG factories to advance in green transition by building their resilience and competitiveness. The PROGRESS project drives sustainable growth in the RMG sector through a market-driven approach. The project has two major components. The first component: Skills & Productivity, aims at improving the technical skills and productivity of RMG workers. Under this component with support from the project, the Consultancy Service Providers (CSPs) and subsequently local technical service providers (LTCPs) develop the skills of the RMG workers in areas like low performance, zero defect, women leadership etc. which make them more competent and productive. Besides, the project supports the factories developing an in-house training system to ensure the sustainability of these initiatives. The second component: Environment & Social Compliance, supports RMG factories in their journey of decarbonization. The CSPs with support from the project assess the factories’ status of carbon emissions at baseline and help them develop tailored pathways to reach net-zero emissions, while also promoting sustainability reporting. PROGRESS facilitates partnerships between CSPs and RMG factories to deliver commercially viable solutions. Especially, the project strengthens the local service market, enabling factories to access affordable solutions. Additionally, by leveraging collaborations with international brands, PROGRESS ensures solutions are aligned with industry demand. The ultimate objective is to increase the retention rates and income of the workers, including 60% women while fostering improved productivity, and environmental and social compliance at factory level. Currently, the project is assisted by two co-facilitators teams in project activities.

Monitoring result measurement (MRM) is an integral part of the project management fulfilling three core functions-steering, accountability and learning. It is therefore crucial to ensure real time data flows into decision making. To make the MRM system more robust, the project project seeks to design and deploy a modular, web-based Management Information System (MIS) and reporting system.  The new MIS should offer a wide range of benefits:

  • Securely store and manage segregated data.
  • Allow for different user roles for data entry, viewing, and modification.
  • Enable effortless uploading and downloading of data in various formats.
  • Automatically align with the project's log frame targets

This strategic upgrade will not only streamline the workflow but also give the agility to ensure data management and reporting with greater efficiency and precision.

2. THE OBJECTIVE OF THE MANAGEMENT INFORMATION SYSTEM (MIS)

The objectives of the management information system will be, but are not limited to:

  • Design, develop, test, and deploy a centralized MIS platform ensuring standardized data capture
  • Monitor and track project activities
  • Support in data analysis
  • Real-time dashboard and automated report generation for a meaningful presentation of information
  • Technical Training Manual
  • User Manual (English & Bangla)
  • Hosting Specification
  • Data Dictionary
  • System Requirements Specification (SRS)

All training materials, source codes, and documentation will be the intellectual property of Swisscontact Bangladesh. The vendor must ensure proper documentation of the codebase and avoid any third-party code with licensing restrictions.

3. DURATION OF ASSIGMENT, SPECIFIC ACTIVITIES AND TARGETS

The duration of the project is approximately three months, starting tentatively from September 2025.


4.DELIVERABLES

  1. Detailed work plan
  2. SRS
  3. UI/UX
  4. UAT environment
  5. Technical design documentation like ER, schema, etc.
  6. Bug-fixing log and reports
  7. Training sessions and printed training manuals

For detailed ToR: Please click here

The ToR is also available in the Swisscontact Bangladesh website. Please click the link: https://www.swisscontact.org/en/countries/bangladesh/requests-for-proposal

DOCUMENTS REQUIRED FOR SUBMISSION

All bidding consultant/ consultancy firms are required to submit the following:  
All bidding consultancy firms are required to submit the following:   

  1. Technical proposal- The technical proposal must include the detailed workplan, reflect the understanding of the assignment, the proposed methodology of how the assignment will be carried out.
  2. Financial proposal- The budget for providing the service with cost breakdown.
  3. Annual Maintenance Plan – The Software Firm must submit an annal maintenance plan with financial details separately to provide support service after the complementary service period. This will be under the Annual Maintenance Contract (AMC) which is separate from the Software Development Contract.
  4. CVs of the team members who will be involved in the service/assignment-Experience in DBMS, RDBMS, web application development, RDMS design and solution analysis, experience In Database design, development and administration using multiple Database system such as PostgreSQL/MongoDB/MySQL/ORACLE/SQL Server will be given preference.
  5. Evidence of similar work done in the last three years.
  6. It is mandatory for the bidding organisations to submit documentary evidence demonstrating their legal, taxation and financial status. This includes:
    1. Updated Trade License/s
    2. TIN, BIN and Updated Proof of Submission of Return (PSR)/Return Certificate
    3. BASIS Membership
    4. Audit Reports (Not mandatory but will add value)
    5. CMMI Level 3 Certificate (Not mandatory but will add value)
    6. Any other ISO Certification will add value.
SUBMISSION DETAILS

Interested applicants must submit their proposals (technical proposal and financial proposal separately) via email to bd.progress@swisscontact.org by 30 August 2025. The email subject line must state: DEVELOPMENT OF A WEB BASED MANAGEMENT INFORMATION SYSTEM (MIS)” for the PROGRESS project. In addition to the email submission, a hard copy of the technical and financial proposal should be delivered separately to the following address by the same deadline:

Swisscontact Bangladesh Project Office
House 20 (5th Floor), Road 68, Gulshan-2, Dhaka 1212, Bangladesh

The subject line must state: DEVELOPMENT OF A WEB BASED MANAGEMENT INFORMATION SYSTEM (MIS)” on the top of the envelop.

Late or incomplete submissions will not be considered. Swisscontact reserves the right to accept or reject any application, in part or full, or cancel the entire procurement process without assigning any reason whatsoever. Submission of an application does not guarantee the award of the contract.