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Background
Swisscontact was established in 1959 as an independent foundation by notable figures from the worlds of commerce and science in Switzerland. It is exclusively involved in international development co-operation and has carried out its own and mandated projects since 1961. Based in Zurich, Swisscontact currently employs over 1,400 staff worldwide and manages 136 projects in 41 countries on behalf of public and private donors.
Swisscontact’s working principles include inclusive systems development, learning culture, evidence-based adaptive management, and engaging private sector. In addition, the organisation’s sustainable criteria comprise of gender equality and social inclusion, financial capability, environmental responsibility, and good governance.
Swisscontact is inviting applications from Young Human Resource professionals, willing to be a part of the Country Office Business Administration team as an HR Officer. The purpose of the role is to assist HR Specialist and Business Administration team for smooth human resource management functions and other day to day functions following the internal organizational policies and procedures.
HR Officer
Employment start: 01 December 2024
Contract duration: 1 year initially. The contract will be extended based on performance and budget availability.
Number of Position: 1
Place of work: Dhaka, Bangladesh with occasional visits to field locations
Essential Functions and Responsibilities
- Ensure all HR policies and processes are in place and up to date as per Swisscontact Bangladesh Business Administration manual.
- Assist to ensure an effective talent acquisition process by conducting end to end recruitment as per the hiring procedure of Business Administration Manual.
- Ensure standard recruitment process flows are documented properly for the full-time employees, short-term consultants, and interns; advise and guide concerned supervisors accordingly.
- Ensure proper filing of personnel documents and maintain the digital archive.
- Ensure proper record keeping of attendance, leave and national/international travels and prepare international travel documents (NoC, Letter of introduction, letter of invitation) for employees as and when required.
- Manage and complete the separations processes and offboarding of outgoing staff and ensure proper documentation.
- Ensure timely settlement of staff insurance claims.
- Manage compensation and benefits packages including preparation of payrolls with all the relevant supporting documents in collaboration with the supervisor and in line with the Business Administration manual.
- Ensure Advance Income Tax deductions from staff salary and issuing of tax certificate as per NBR rules.
- Ensure all HR change actions are implemented and are in line with HR Policies, procedure, and country labor law.
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Other Duties and Responsibilities
- Employee statistics and data accumulation for internal and external reporting and analysis requirements.
- Provide ad hoc support to the Business Administration team with tasks commensurate with the competencies.
- Conduct any other task assigned by the supervisor in line with the job profile.
Skills and experience
Technical
- Fresh graduates with HR background and internship experience in HR are encouraged to apply.
- A bachelor’s in business administration with HR as major.
- Excellent communication and presentation skills in English and Bangla.
- Good working knowledge of computer applications like MS Office (Excel, Word, Outlook, Power Point).
Non-Technical
- Strong skills in people management and is approachable.
- Demonstrate ability to manage complexity and to prioritize multiple tasks.
- Demonstrate diplomacy, tact, and patience.
- Respect the importance of confidentiality and anonymity.
- Ability to communicate clearly with internal and external teams.
- Work with trustworthiness and integrity and is committed to Swisscontact's core values.
- Demonstrate awareness and sensitivity to gender and diversity.
Working Conditions and Environment
Swisscontact offers attractive working conditions in an international and multicultural context. We see our work as a joint effort in an agile organizational culture: mutual respect, trust, and teamwork.
Application details:
Please email your detailed CV along with a cover letter (elaborating your competencies for the position and expected salary) to bd.recruitment@swisscontact.org addressing Head of Business Administration, Swisscontact Bangladesh as soon as possible.
Please mention the exact title of the position applied to in the “subject” line of your email. Applications must be submitted on or before 10 October 2024 (by 11:59 pm BD time).
Only short-listed candidates will be contacted for final selection process.
Swisscontact is an equal opportunity employer. Female candidates are highly encouraged to apply.
For further information please visit www.swisscontact.org/bangladesh
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