RREQUEST FOR PROPOSAL
EVENT MANAGEMENT AND CONTENT DEVELOPMENT SERVICES FOR M4C

GUIDELINE FOR SUBMISSION OF PROPOSAL

This Request for Proposal (RFP) refers to the Terms of Reference (TOR) for “Event Management and Content Development Services for M4C”. The TOR provides a basis for applicants to respond to this RFP.

SCOPE OF THE TASKS

M4C is going to convene several events by 2024. The size of these events may vary from 30 participants to 200 participants.

The events include

  • Dissemination workshops where key officials of line ministries and the Embassy of Switzerland in Bangladesh will be present.
  • Regional residential or non-residential events with multiple sessions, workshops, dialogues, and roundtable discussions. Participants will be market actors, beneficiaries, political elites, govt. officials and officials from the partner.
  • Symposiums involving high-level dignitaries including ministers, secretaries, heads of different GoB departments/divisions/institutes, Swiss Ambassador, lead representatives from the private sector, development partners, Non Governmental Organisation (NGOs), academia, think-tanks, media houses, etc.

In this prospect, M4C is planning to hire an agency/ firm that will act as the strategic and creative partner to design and execute the planned events and contents. The firm is expected to undertake the following activities (but are not limited to).

  1. Content Development
  2. Inviting Guests
  3. Venue arrangement
  4. Program management in the event
  5. Food and beverage arrangement
  6. Media coverage

The detail ToR is attached here in this document. Please find the below link.

SELECTION CRITERIA

This will be a quality-cost-based evaluation. The selection criteria are below:

  • Strong track record of organising workshops, conferences, and meetings for ministerial level, donor agencies, private sector, and Civil Society Organisations (CSOs). Experience in managing events for different ministries, INGOs will be given preference.
  • In-depth understanding of logistics and protocols to ensure high-level event management.
  • Strong experience in showcasing audio-visual, venue branding/decoration, and managing a large number of participants.

TIMELINE OF THE ASSIGNMENT

The events will take place from September 2022 – June 2024. The specific dates for the events are yet to be decided.

PRE-BRIEFING MEETING

A pre-briefing meeting will be held on 26 September at 10.00 AM with all interested contractors to take their queries and elaborately describe the assignment. Interested contractors are requested to inform their interest to come for the meeting at Swisscontact Bangladesh Dhaka office (address: House 28, Road 43, Gulshan 2, Dhaka 1212, Bangladesh) through email address tahrima.ahmed@swisscontact.org by 25 September 2022 COB.

SUBMISSION OF LEGAL DOCUMENTS

The contractor should submit the following documents along with the proposal (documents required as per the registration mode of the firm/ agency):

  1. Updated Tax Identification Number (TIN) Certificate
  2. VAT Registration Certificate
  3. Business Identification Number (BIN)
  4. Certificate of Incorporation
  5. Trade license
  6. Joint Stock Registration Certificate

SUBMISSION DETAILS

Interested agency/ firms are requested to submit the financial and technical proposal (not more than 5 pages outlining the previous experiences and samples) by 2 October 2022 to the e-mail at bd.infom4c@swisscontact.org having subject heading

’Submission of proposal for Event Management and Content Development Services for M4C.’’ Also, the hard copies of the proposal must be submitted to House No: 28, Rd No: 43, Gulshan-2, Dhaka 1212, Bangladesh on the same date on or before 5.00 PM.

For any queries, you can write to the e‐mail at tahrima.ahmed@swisscontact.org

Please find the detail ToR here