Swisscontact was established in 1959 as an independent foundation by notable figures from the worlds of commerce and science in Switzerland. It is exclusively involved in international development co-operation and has carried out its own and mandated projects since 1961. Since it was founded, Swisscontact has had close ties with the private sector. Swisscontact aims to achieve its primary goal of contributing to reduction of economic disparities in an increasingly complex, globalised world through the promotion of economic, social and ecological development, by supporting people to successfully integrate into local commercial life and to open up opportunities for them to improve their living conditions as a result of their own efforts. Based in Zurich, Swisscontact currently employs over 1,400 staff worldwide and currently manages projects in 36 countries on behalf of public and private donors.

Swisscontact Bangladesh is looking for a qualified Senior Officer-Procurement to be a part of its country office team.

Senior Officer - Procurement

Baridhara, Dhaka
Initial contract is for 1 year. Renewable up to four years and beyond based on performance and availability of budget
Reports to
Coordinator - Admin and External Relations, Swisscontact Bangladesh

Purpose of the Job

The Senior Officer-Procurement will assist in ensuring smooth functioning of Swisscontact’s day to day procurement and administrative requirements following organizational policies and procedures.

Essential Functions and Responsibilities

  • Carry out procurement and quality control of goods and services following the Swisscontact procurement policies and guidelines
  • Carry out vendor enlistment for all required goods and services at least once in two years
  • Ensure and carry out due diligence check of partners and subcontractors
  • Timely update vendor list in consultation with Coordinator-Admin and External Relations
  • Lead the procurement process and ensure the EOI, RFP and ToRs are properly formulated
  • Ensure procurement committees are formed timely and avoids conflict of interest
  • Keep records of procurement documents
  • Ensure proper evaluation of bids following Swisscontact Operations Manual
  • Vendor contacts:
    1. Liaise with different vendors
    2. Liaise with landlords and negotiate lease (Dhaka Office and project offices)
  • Inventory-Fixed asset register:
    1. Update fixed asset register
    2. Conduct yearly physical verification of fixed assets
    3. Arrange for disposal of out of date and disposable items

Other Duties and Responsibilities

  • Ensure mutual learning, sharing and collaboration with the technical units in order to assure consistency in the implementation of systems and procedures;
  • Conduct any other task assigned by the Coordinator-Admin and External relations and/or Head of Business Administration

Profile of Senior Officer - Procurement

Essential Requirements:

  • At least a Bachelor’s Degree (Business Administration preferred);
  • Minimum 3 years’ experience with focus in procurement, vendor management and administrative management in an NGO, preferably INGO;
  • Proficient in MS Excel and excellent working knowledge of computer applications such as MS Office, Outlook, etc.
  • Sound understanding of procurement, vendor and inventory management
  • Sound understanding of procurement related VAT and Tax deductions.

Desired Requirements:

  • Degree/courses on procurement is preferred
  • Works independently, is a team player
  • Proficient in written and oral communication skills both in Bangla and English and communicates clearly with internal and external stakeholders;
  • Possesses strong negotiation skills;
  • Works with trustworthiness and integrity and is committed to Swisscontact's core values;
  • Operates effectively under stress;
  • Demonstrates awareness and sensitivity to gender and diversity
  • Possesses sound analytical and problem-solving skills;

Working Conditions and Environment

This will be according to the Swisscontact Bangladesh Operations Manual.

Physical Demand

There may be field visits for this position; as such, it is expected that the incumbent is willing and able to take part in field visits as and when needed and sometimes within short notice.

Application details:

Please email your application form along with a cover letter (elaborating your competencies for the position and your expected salary) to addressing to Head of Business Administration, Swisscontact Bangladesh.

Detailed Terms of Reference (ToR) and the application form can be downloaded from our website . Please mention name of the position applied for in the “subject” line of your email. Applications must be submitted on or before 31 May 2020.

Only short-listed candidates will be contacted for final selection process.

Swisscontact is an equal opportunity employer. Women are strongly encouraged to apply.