The Senior Officer-Procurement will assist in ensuring smooth functioning of Swisscontact’s day to day procurement and administrative requirements following organizational policies and procedures.

• Carry out procurement and quality control of goods and services following the Swisscontact procurement policies and guidelines
• Carry out vendor enlistment for all required goods and services at least once in two years
• Ensure and carry out due diligence check of partners and subcontractors
• Timely update vendor list in consultation with Coordinator-Admin and External Relations
• Lead the procurement process and ensure the EOI, RFP and ToRs are properly formulated
• Ensure procurement committees are formed timely and avoids conflict of interest
• Keep records of procurement documents
• Ensure proper evaluation of bids following Swisscontact Operations Manual
• Vendor contacts:
1. Liaise with different vendors
2. Liaise with landlords and negotiate lease (Dhaka Office and project offices)
• Inventory-Fixed asset register:
1. Update fixed asset register
2. Conduct yearly physical verification of fixed assets
3. Arrange for disposal of out of date and disposable items

Other Duties and Responsibilities

• Ensure mutual learning, sharing and collaboration with the technical units in order to assure consistency in the implementation of systems and procedures;
• Conduct any other task assigned by the Coordinator-Admin and External relations and/or Head of Business Administration

Essential Requirements:

• At least a Bachelor’s Degree (Business Administration preferred);
• Minimum 3 years’ experience with focus in procurement, vendor management and administrative management in an NGO, preferably INGO;
• Proficient in MS Excel and excellent working knowledge of computer applications such as MS Office, Outlook, etc.
• Sound understanding of procurement, vendor and inventory management
• Sound understanding of procurement related VAT and Tax deductions.

Desired Requirements:

• Degree/courses on procurement is preferred
• Works independently, is a team player
• Proficient in written and oral communication skills both in Bangla and English and communicates clearly with internal and external stakeholders;
• Possesses strong negotiation skills;
• Works with trustworthiness and integrity and is committed to Swisscontact's core values;
• Operates effectively under stress;
• Demonstrates awareness and sensitivity to gender and diversity
• Possesses sound analytical and problem-solving skills;

Working Conditions and Environment

This will be according to the Swisscontact Bangladesh Operations Manual.

Physical Demand

There may be field visits for this position; as such, it is expected that the incumbent is willing and able to take part in field visits as and when needed and sometimes within short notice.