Terms of Reference (ToR)

For

Feasibility Study and Developing Development Project Proforma/ Proposal (DPP) for Low Cost Sanitation System at Wards 10, 11 & 12 of Khulna City Corporation

1.0 Introduction

SNV Netherlands Development Organisation is a not-for-profit development organisation working in the sectors of WASH, Agriculture and Energy through providing advisory services, facilitating knowledge development, networking, strengthening local capacity builders, and carrying out advocacy at national and international levels. Founded in 1965, SNV has built a long term local presence in countries of Africa, Asia, and Latin America. For more information, please refer to our website: www.snv.org

SNV is implementing a program City Wide Inclusive Sanitation Engagement (CWISE) in Southern Bangladesh under the leadership of Local Government Authorities (City Corporations and Municipalities). Over the past 5 years, the program has successfully developed a multi stakeholder coordination mechanism at the local level under the leadership of Local Government Institutions, bringing together local authorities, utility, national agencies, universities, private sector and civil society around urban sanitation. The main objective of the project is to demonstrate a city-wide, pro-poor, accountable, safe and sustainable faecal sludge management services for the urban context in Bangladesh, showing improvement in the living environment and contributing to the health and well-being of the urban population.

The CWISE program is being implemented in 5 Southern cities (Khulna, Jhenaidah, Kushtia, Jashore and Benapole) and Gazipur in Bangladesh. SNV aims to support Local Authorities in Khulna (Khulna City Corporation and Khulna Water Supply and Sewerage Authority) along with Gazipur City Corporation, Jhenaidah, Kushtia, Jashore and Benapole Paurashavas to address service delivery challenges in Faecal Sludge Management (FSM) and advance the development of the sector as a whole, through strategic engagement with Government Agencies (sector Ministry, relevant Departments and their service delivery channels at sub-national level) and partnering with other experienced civil society and private sector organisations working in the sector. The project partners aim to facilitate a decisive shift in sector thinking, culture and practice through close alignment with respected sector agencies and working collectively with government and local partners to address underlying systemic sector issues that limit sector development. The project consists of 6 major components: 1) Sanitation demand creation and behavioural change communication; 2) Strengthening sanitation supply chain development; 3) Improving WASH Governance and multi-stakeholder sector development; 4) Sustainable Finance and Investment; 5) Introducing environmentally safe treatment and re-use technologies; and 6)  Processing documentation for future learning and replication of the interventions in other areas in need.

2.0 Background and Rationale

Bangladesh provides an astonishing example of progress to meet the Millennium Development Goal (MDG) 7 to halve, by 2015, the “proportion of urban population with access to improved sanitation”. Open defecation has been reduced from 19% in 2000 to 3% in 2012 and 1% in 2015, the poor sanitation and hygiene costs in the economy of Bangladesh is about US$ 4.2 billion, equivalent to 6.3% of Gross Domestic Product of Bangladesh’s 46 million urban inhabitants, more than 80% use on-site technologies, septic tanks and pits, which require regular emptying. Presently, most of the tanks and pits are never to be emptied as they are directly connected to the drains or open water bodies. Of the remainder, the majority are emptied manually by Sweepers while very less is being emptied mechanically. Bangladesh has 522 urban centers accounting for 29% of the national population. The outlet of septic tanks in most of the houses in cities of Bangladesh is connected directly to drains and local line-agencies have been unable to regulate pollution effectively despite the detrimental effects on the environment or the public health threat. The national regulatory framework demands the City Corporations/Municipalities to take the responsibility of FSM but it is not being done due to lack of proper understanding of the subject and lack of resources. As a result, accumulated sludge overflows into nearby drains and low-lying lands which causes dangerous impacts on public health and environment.

Khulna, the 3rd largest city in Bangladesh and the most climate vulnerable cities in the world having a population over 1.5 million has no sewer network. However, 99% of households have onsite sanitation systems and the majorities of toilets have either a septic tank (61%) or pit (27%) as containment. The baseline study under FSM program in 2014 showed current practices at different nodes of sanitation value chain in three towns including Khulna City. Among the 31 wards of Khulna City Corporation (KCC), the situation is worst in three wards -ward 10, 11 & 12- as because a large number of low income households are living in these three wards. Therefore, on site sanitation is the only options which would require frequent services. Access to safe sanitation is an emerging challenge to the low income communities primarily because of inaccessibility and unaffordability of quality services. To visualise the situation, a feasibility study of low cost sanitation planning and design of different options for ward 10 were undertaken. The percentage of households with no toilet, unimproved toilet and shared toilet were 2%, 35% & 34% respectively wherein 60% toilets were connected to open space or drain, 13% had pit latrines while 28% had septic tank. As a result faecal sludge from households were accumulated in nearby premises. As a part of SNV’s thrive to demonstrate community based improve sanitation system, three locations under Ward No 10 of KCC had been successfully piloted in 2017, which now can be replicated to all the three wards. Therefore, an assignment for conducting detail feasibility and development of DPP for low cost sanitation system is planned for ward 10, 11 & 12.

3.0 Objectives

The overall objective of this assignment is to contribute in improving sanitation and therefore quality of life for people (environment, health, dignity, privacy, convenience and employment) of ward 10, 11 & 12 of KCC.

The specific objectives are:

  • to identify solutions and develop action for rehabilitating and maintaining existing sanitation infrastructure and services (if any), propose and develop new sanitation facilities (low cost) for ward 10, 11 & 12.
  • to assist Khulna City Corporation in preparing the Development Project Proposal (DPP) on low cost sanitation infrastructure based on feasibility study findings and subsequent approval of the DPP by the Ministry of Local Government and Planning Commission.

4.0 Scope of work

The Consultant will be responsible for conducting the feasibility study and formulate DPP and will entail the following scope of work:

  • Discussion with SNV CWISE Team and Khulna City Corporation Officials to understand the assignment, the background and expectations from the study;
  • Study the existing sanitation situation in the three wards in terms of facilities, in terms of institutions and in terms of the people’s perspectives.
  • Analyse the pros and cons of the existing system and identify real need in terms of priorities for faecal sludge management/ onsite sanitation.
  • Identify what options are available for practicable solutions, drawing on lessons learned from other interventions nationally and recommend successful intervention of low cost sanitation solutions (decentralised and or on site sanitation) and also identify and recommend for institutional support for the long term sustainability of the services developed.
  • Based on the feasibility findings from the ward 10, 11 & 12, coordinate with city corporation/ GoB/LGD and other stakeholders to collect different data and documents to prepare Development Project Proforma/Proposal (DPP).
  • Preparation of Development Project Proforma/Proposal (DPP) in line with standard format of GoB.
  • Prepare various categories of tables, including detailed design, cost estimate, Log-frame, allocation of fund, procurement plan, staffing etc. as per GoB standard format.
  • Drafting Development Project Proforma/Proposal (DPP) in one package for the three wards and presentation of draft Development Project Proforma/Proposal (DPP) to the concerned parties.
  • Finalize the Development Project Proforma/Proposal (DPP) based on inputs/feedback from concerned parties and assist KCC in submitting the Development Project Proforma/Proposal (DPP) for approval to the planning commission and subsequently to ECNEC.

5.0 Deliverables

The main expected results of this consultancy is conducting feasibility study for development of low cost sanitation sustems and also preparing Development Project Proforma/Proposal (DPP) for Khulna City Corporation to submit to the Planning commission and subsequently to ECNEC for necessary approval.

The main deliverables will be:

  • Inception report along with detailed work plan of the assignment.
  • The scope of the review and process followed (methodology, information and data sources; supporting and reference documentation, etc.).
  • Draft Feasibility Study Report.
  • Final Feasibility Study Report.
  • Draft Development Project Proforma/Proposal (DPP).
  • Final Development Project Proforma/Proposal (DPP).

6.0 Human resource requirement

The Consulting Firm/ Engineering Consulting Firm/ Consultants must have experience in the fields of conducting feasibility study and developing project proposal, project manual and project management framework for LGIs/ GoB and experience to work with government or different projects. Working experience with LGIs/LGD/Planning Commission of GoB will be considered as an asset. The Consultant must attach the CVs of the key personnel to the proposal.

7.0 Timeframe

The total duration of the assignment will be for 16 weeks after signing of the contract. Commencement of the services is expected to be started by first week of July 2019.

8.0 Implementation arrangements

The Consultant will report to the Team Leader (SNV CWISE Project) for each of the deliverables, and will work closely with the Sanitation Business Advisor for day to day reporting and also with the Urban Sanitation Team.

SNV will make payments to the agency in BDT after deducting applicable TAX and VAT in compliance with the rules of Bangladesh. Payment will be made to the agreed account based on the receipt of invoice after the successful completion of each of the following phases of the assignment:

Milestone Payment schedule Estimated date
Upon submission of the inception report and approved by SNV 30% of the total budget Second week of the signing the contract
Upon submission of final feasibility study report and approved by SNV 40% of the total budget Within 10 weeks of the signing of the contract
Upon submission of final DPP to Planning Commission (before submission of the final DPP, the consultant will prepare and present  final draft DPP to the LGD in accordance with the guidance from City Corporation) 30 % of the total budget Within Sixteen weeks of the signing of the contract

9. Application

Interested organisations or consulting firms are requested to submit their technical and financial proposals with the details on organisational overall and similar experience, methodology including activities and milestones, budget details, time frame and CVs of experts.

Electronic copy of the proposal duly signed should be submitted to bangladesh@snv.org  with the subject line: Feasibility Study and Developing Development Project Proforma/ Proposal (DPP) for Low Cost Sanitation System at Ward number 10, 11 & 12 of Khulna City Corporation latest by 23 June 2019.

Or Hard copy can be submitted to:
SNV Netherlands Development Organisation
House 345, Road 2, Sonadanga R/A 2nd phase, Khulna

For any query related to the ToR, please contact Md. Tanvir Ahamed Chowdhury, Sanitation Business Advisor, SNV. Email: tchowdhury@snv.org