Job Title: Office Administrator
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Location: Bangladesh Office |
Reports to: Head of Finance – South Asia |
Division/Dept.: Finance & Admin
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In a nutshell
To implement and manage effective administration procedures in the respective SAL office. In addition, to maintain accurate and timely records of basic financial transactions in the office and to support the HR function and travel management. |
What I need to do
Human Resources:
- Prepare, coordinate and support for new joiner and separation process;
- Maintain colleagues’ personal data forms (for emergency use) in HRÕs cabinet;
- Work with HR Manager to liaise, support, monitor and coordinate with vendors to ensure their service quality is satisfy (i.e. insurance company);
- Maintain and update leave record for Bangladesh office
- Ad hoc admin support in coordinating and organise training by HR
Administration:
- Implement standard administrative procedures in line with the rest of Sainsbury’s Asia
- These will include implementation of a staff handbook as well as travel policy, booking and authorization procedures
- Manage relationships with all supporting third parties including utilities, couriers etc.
- Manage office vehicles and business continuity
- Manage the IT system within the office with the support of a third party and all communication including email servers, telephone network and video conferencing facilities
Finance:
- Maintain basic accounting records including petty cash book, cash book and purchase ledger
- Account for withholding tax with the support of our third party accountants
- Assist our third party in preparation of monthly payroll with a view to bringing this in house at some stage
- Basic shipment and cost saving reporting
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How I will succeed
- Smooth running of office administration, with all Asia wide policies implemented and local policies tailored as is necessary. Finance control environment is robust and basic reporting is prepared accurately and on a timely basis.
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What I need to know
- Over 3 years’ experience in the field of administration and office management
- Basic accounting skills supported by excellent written and verbal English
- Familiar with IT systems and management of third parties
- Excellent knowledge of MS office and key software
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What I need to show
- Fluency in English and excellent overall communicator
- High attention to detail and Inquisitive and proactive personality
- Dedicated and committed to achieving all goals and objectives in both an autonomous and team environment
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Resources available to me
- 3rd party Office boys, Driver, security personnel
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What decisions I can make
N/A |
Grade
C3 |
Apply Instruction
Email to hrbd@sainsburys.com.hk |
Date of last Job application
20th of December 2016 |
