Vacancy Announcement

Circular No: 2025020395

Rural Reconstruction Foundation (RRF) is a National level Non-Governmental voluntary Development Organization. Which is working since 1982 for the underprivileged community in many development segments. RRF invites applications from competent candidates for the following position under the project titled “Promotion of Value-added Flowers for Sustainable Growth and Instituting RECP Practices’’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under High-value crops (Flowers) sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF) and Rural Reconstruction Foundation (RRF).

Post: MIS and Documentation Officer

Vacancy: 01

Duties and Responsibilities

The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping
  • Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
  • Monitor the implementation of project-level activities by visiting the fields frequently;
  • Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
  • Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
  • Proper archiving/preservation of collected data to meet the periodic data needs; 
Data Verification, Entry and Cleaning
  • Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
  • Implement the real-time data collection using tab/mobile applications;
  • Input verified data into relevant databases or software systems;
  • Perform data cleaning to remove duplications, errors, or inconsistencies;
  • Ensure that the integrity of data is maintained throughout the entry process;
MIS Reporting and Documentation
  • Maintain organized and accessible records of all data and activities;
  • Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
  • Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
  • Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
  • Capture key lessons, document best practices and case stories;
  • Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
Other Responsibilities
  • Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
  • Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Rural Reconstruction Foundation (RRF).

Location :
The sub-project will be implemented across Jashore and Jhenaidah districts.
Report to :
Project Manager
Duration of the Position :
The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.  

Education, Age and Experience:

  • The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics/ from a UGC-approved university.
  • The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
  • Candidate having relevant experience of working with PKSF or any project funded by any multi-lateral development partners would be preferred.
  • Candidate having Experience of working in SEP project would be more preferred.
  • Experience of working in enterprise development related projects will be an added advantage.
  • Maximum 35 years of age on the last date of application but it will be relaxed for more experienced candidate in related field.

Other Qualifications:

  • Strong technical knowledge in reporting through online-based management information system;
  • Excellent competency in working with MS Office packages;
  • Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
  • Strong analytical capacity using SPSS/STATA would be and added advantage;
  • Good interpersonal and communication skills.

Salary and other admissible benefits.  

  • Monthly consolidated salary is BDT 50,000/-
  • Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization’s policy.
  • Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Apply Procedure

Only those who meet the above requirements are requested to apply. Only short-listed candidates will be invited for interview. Any persuasion will disqualify the candidature. RRF reserves rights to finalize any application.

Application Deadline: 09 February 2025