POSITION CODE:  SEP2019-Logistics Coordinator

Job Description

Position: Logistics Coordinator (Bangladesh National)
Location:  Based in Cox’s Bazar with frequent travel to Ukhiya and Teknaf
Duration: 12 months
Reports: Operations Manager
Direct Report: Procurement and Operations Officer, Operation Assistant, Drivers, Facilities Staff

About RI: 

Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

Relief International has been working in Bangladesh since 2014. The Bangladesh portfolio of Relief International has strong focus on emergency disaster response, livelihoods rebuilding, human rights and protection, refugee response and public health. Relief International is currently implementing large scale refugee response program in Bangladesh in collaboration with multiple partners including UN agencies in addition to DRR program funded through OFDA/USAID. 

Scope of Work:

The Logistics Coordinator works under the supervision of the Operations Manager in Cox’s Bazar, and will be responsible for managing fleet, facilities, contracts and lease management, procurement, IT oversight as well as the general daily operational activities for RI’s Rohingya Response Program. This position requires attention to detail, accountability, flexibility, creative thinking and ability to meet deadlines.

Position Responsibilities and Duties:

  • Support the Procurement and Operations Officer in conducting procurement processes as per RI procurement and donor guidelines
  • Monitor the procurement tracker, procurement plans and supplier database to ensure they are regularly updated and accurate
  • Support the administration of effective order management systems including pre-approved, preferred suppliers and framework agreements
  • Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the RI programs, and need for timely delivery
  • Participate in various coordination meetings and report to senior management on key issues
  • Manage all daily fleet movements of vehicles, including training drivers and maintaining driver schedules and rosters
  • Oversee facilities management of Cox’s Bazar office and guesthouse; provide technical support to field Operations staff in facilities management of field offices
  • Develop and conduct internal trainings on key operations topics
  • Provide technical and operational support to staff, as well as advise on application of procurement and operational best practices, systems and procedures
  • Advise on the bid evaluation committees, ensure the integrity of the competitive process, and exercise appropriate judgment and tact while ensuring to protect confidential information
  • Oversee goods and assets received in Cox’s Bazar and ensure proper documentation and systems are followed for their movement and tracking
  • Maintain a centralized asset register; ensure that all office and program assets are logged. Ensure all assets are issued with unique RI asset number, ID tag and are tracked and provide oversight to field operations asset management
  • Visit field offices and facilities regularly; identify gaps and improvements; provide technical recommendations to Operations Manager to ensure the smooth running of sites
  • Prepare monthly logistics reports as needed (fuel usage reports, contract and lease trackers etc.)
  • Working with the security focal points, advise on security related matters
  • Deputize for the Operations Manager as needed
  • Other duties as assigned by your supervisor

Qualifications and Requirements

  • At least a bachelor’s degree in a relevant subject.
  • 5+ years of experience in logistics, administration, procurement, preferably in iNGOs
  • Able to prioritize, communicate effectively, and meet deadlines.
  • Willingness to travel to field sites and work extensively – sometimes at short notice, in difficult places and under long hours
  • Able to work independently and within a team.
  • Ability to problem solve and work well under pressure
  • Pro-active, detailed oriented and reliable
  • Flexible in schedule, attitude and work prioritization.
  • Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel
  • Fluency in English

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

  • Inclusiveness
  • Transparency and Accountability
  • Agility and Innovation
  • Collaboration
  • Sustainability

The position is based in Cox’s Bazar.

Please send your Application Letter, CV and at least 3 References to hrcxb@ri.org or submit your application to our Cox’s Bazar Office address at White House (5th Floor), In front of Police line, Kolatoli Cox’s Bazar-4700.

FOR ALL APPLICATIONS, SUBJECT LINE SHOULD BE: SEP2019-Logistics Coordinator

Deadline:  On or before 19th Sep 2019.

Applications will be reviewed as they are submitted, so candidates are encouraged to apply early. A decision may be finalized before the deadline

You may check our website at www.ri.org to know about our organization.