JOB DESCRIPTION

Title : Operations Assistant - Supply
Reports to : Operations & Security Officer, Ukhiya
Department : Operations
Location   Ukhiya

ABOUT RI: Relief International is a leading non-profit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way — emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them

Scope of Work:

Operation Assistant - Supply works under direct supervision of Logistics Officer in Ukhiya, provides supply operational support to RI’s Ukhiya Rohingya Response Program, including supply operations, stock keeping, transportation of goods, supply, storing and transport documents. This is a new program opening in a complicated conflict settings requiring maximal flexibility, honest & transparency, patience with formalities, long hours, and creative thinking.

Position Responsibilities and Duties:

  • Organize physical warehouse in compliance with RI standards (cleaning, organizing stocks, shelves, pallets etc)
  • Organize stock keeping and transit stock management at Ukhiya including goods receiving, storing, stock management and dispatching to field sites
  • Keep accurate and up to date warehouse documentation in compliance with donor requirements and RI SOPs (Stock cards, Bin cards, GRNs, Waybills, stock reports etc.)
  • Prepare weekly and monthly stock reports, as well as on need basis when necessary
  • Prepare GIK reports and keep separate tracking of project wise GIK
  • Plan and execute warehouse improvements as required by management
  • Coordinate with CXB team on goods arrival, prepare storing space and appropriate receiving documentation. Inspect goods received from supplier and notify line manager of any discrepancies
  • Notify program teams of items out or low in stock on a regular basis
  • Coordinate with the requester and receiver of goods. Assist and support program teams in keeping accurate supply documentation at field level
  • Assist in local procurement and supply chain including quotation collection, small cash purchases etc
  • Organize transportation of the goods and proper delivery to field sites
  • Take part in field level distribution, as required by programs
  • Other duties as assigned by supervisor

Qualifications & requirements:

  • At least a bachelor’s degree in a relevant subject.
  • 1 year of previous experience in similar position / similar context a plus
  • Able to prioritize, communicate effectively, and meet deadlines.
  • Willingness to travel and work extensively – sometimes at short notice, in difficult places and under long hours
  • Able to work independently and within a team, with minimum supervision
  • Diligent in work processes.
  • Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel.
  • Good knowledge of English language will be considered an advantage  

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

  • Inclusiveness
  • Transparency and Accountability
  • Agility and Innovation
  • Collaboration
  • Sustainability

The position is based in Ukhiya. Please send your Application Letter, CV and at least 3 References to hrcxb@ri.org or submit your application to our Cox’s Bazar Office address at White House (5th Floor), In front of Police line, Kolatoli Cox’sbazar-4700 on or before 25th May, 2019. Applications will be reviewed as they are submitted, so candidates are encouraged to apply early. A decision may be finalized before the deadline.

You may check our website at www.ri.org to find out more about our organization.