JOB DESCRIPTION

Title : Finance Coordinator
Duty Station : Cox’s Bazar, Bangladesh
Reports to : Country Finance Manager
Liaise with : Program Managers, HR and Operation
Contract Duration : 6 months with possibility of extension
Possible Contract Starting Date : ASAP

About RI: Relief International (RI) is a nonprofit organization whose sole mission is to reduce human suffering. We respond to natural disasters, humanitarian emergencies and chronic poverty. We are non-sectarian and non-political.   With legal standing both in the United States as a not-for-profit 501(c)(3) organization and in the United Kingdom as a registered Charity, RI has a global board of directors who bring an informed perspective to the communities we serve. We work in 19 countries across Asia, Africa and the Middle East.

RI seamlessly blends humanitarian and development efforts so every program resolves immediate issues while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way — emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work for them — and for generations to come. 

RI has over 12 years of operational experience in Bangladesh. Using local expertise and resources, RI has worked to build the capacity of communities through the use of innovative education and health programs, human rights and preventing human trafficking work, livelihood training, small business development, environment and climate change initiatives, and eco-tourism services. Through our activities, RI has forged lasting partnerships with national organizations, which allow for marginalized communities to have access to sustainable support.

JOB SUMMARY

RI based both in the USA and UK, is urgently looking for Finance Coordinator to assist in financial management of its emergency response portfolio in Cox’s Bazar. Under the supervision of the Country Finance Manager, The Finance Coordinator is responsible  for the effective financial management of the projects. The position will be contracted as above period with possibility of extension subject to funding availability. This position demands someone who has the capacity to support multiple grants/projects and work in a very fast-paced environment. Previous experience with UNHCR, UNICEF, ECHO, USAID, OFDA and other humanitarian donors.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

Financial Accounting and cash flow management

  • FC is responsible for day-to-day administrations and booking of expenditures in financial systems in coordination with field finance officers. Preparing monthly financial accounts and finalize them in coordination with CFM.
  • Preparing Debtors and creditors reconciled with Balance sheet in Local currency and USD.
  • Making sure correct GL codes has been used based on RI chart of account and guidelines.
  • Preparing all Bank and Petty cash reconciliations.
  • Work with HR Officer to prepare monthly salaries, Incentive to volunteer ensuring appropriate documentation and oversight.
  • Monthly reporting and clearance of all intercompany transactions.
  • Managing Bank Balances and cash flow of country office and field offices.

Grant Management;

  • Supporting CFM in preparing proposal budgets in coordination with program team as needed.
  • Setting up the project in NS system in coordination with Regional Officer.
  • Prepare budget modifications, No cost and cost extension budgets in close coordination with Project Managers and CFM as needed.
  • Supporting CFM in preparation of all donor reports and review them with the project Manager before submission to the Regional Finance Manager for approvals.
  • Making sure that co-finance for all has been identified and tracked. 
  • Tracking receivables of all Grants, updating receivables file and submitting to regional office based on timelines shared.
  • Supervising all cash programing wards and cash cards and being responsible to review and approve the reconciliations on monthly basis internally and with Banks. 

Internal Controls and Audit:

  • Ensure all purchases follow RI procurement and selection policies.
  • Ensure proper paperwork on financial transactions of any kind between RI and other parties or partners (accounts receivables, payables, etc.). 
  • Assist Project Managers in ensuring compliance with RI procurements and field accounting policies and procedures, compliance with donor agreement and audit requirements.
  • Ensure all financial records and files are compliant for, but not limited to, audit, tax, legal, US federal contracting, all donors and UK statutory and regulatory requirements.
  • Ensure that all financial records and backup documentation have been archived to cloud server electronically on monthly basis.
  • Support CFM to oversee all internal and external audits including ensuring that all financial records and backup documentation are ready and available.
  • Ensures compliance with local government Tax Law and tax reporting

Policy, Strategy and annual budget Development

  • Works closely with the Project Managers and other program staff to implement, improve and maintain administrative and financial management policies, systems, structures, and procedures. Documentation of all controls, SOPs and procedures; finance training for in-country finance staffs and partners as necessary; segregation of finance duty within Country Office.
  • Ensure effective resource management and maximize cost effectiveness and value for money throughout the program.
  • Directly being responsible for annual financial operational planning process in close collaboration with the Country Director and supported by the Regional Finance Manager with monthly follow ups and updates.

Human Resources and Development

  • Managing all field finance officers, Assistants and supporting them in their daily works.
  • Proactively identify and act upon deficiencies and areas for improvement in the in-country Finance team, providing training and other capacity-building where necessary to ensure that finance staff capacity is continuously developing.

Job Nature : Full-time

Person Specification

  • Master’s Degree in Accounting and Finance  or Professional Accountancy Course
  • At least 7 years minimum work experience with NGO/INGO/UN Agencies
  • Experience in writing quality Financial reporting
  • Advance skill  in MS Word, Excel, and Power point 
  • Good skill in accounting software, Quick Book and Net suit.
  • Willingness to make frequent trips to hard to reach areas
  • Ability to work under stressful conditions and work environment.
  • Excellent communication skills, both written and spoken, in both English and Bangladeshi

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

  • Inclusiveness
  • Transparency and Accountability
  • Agility and Innovation
  • Collaboration
  • Sustainability

The position is based in Cox’sbazar. Please send your Application Letter, CV and at least 3 References to hrcxb@ri.org or submit your application to our Cox’s Bazar Office address at White House (5th Floor), In front of Police line, Kolatoli Cox’sbazar - 4700 on or before 25th May, 2019. Applications will be reviewed as they are submitted, so candidates are encouraged to apply early. A decision may be finalized before the deadline.

You may check our website at www.ri.org to find out more about our organization.