Hiring Consultant/Consulting Firm for
Developing a digital MIS

Plan International Bangladesh, an independent development and humanitarian organisation, strives for a just world that advances children’s rights and equality for girls, has been operating in Bangladesh since 1994. Currently Plan is implementing about 23 projects across the country covering six thematic areas, i.e.  Right to Health, Right to Quality Education, Right to Safe Water and Improved Sanitation, Right to Youth and Economic Empowerment, Right to Protection and Participation and Right to Prevention and Protection from Disasters & Climate change.

In order to track progress in projects in terms of output delivery and beneficiary generation, Plan International Bangladesh intends to develop and implement a digital management information system (MIS). The system will generate real time data which will help managers to take prompt and informed decision for programme improvement.

Currently, in Plan International Bangladesh, a few projects are using web based MIS to capture project progress in output delivery and beneficiary generation but the rests are relying on excel based MIS for this purpose. In those projects, frontline staff collect data by using a hand-written form. Then data are compiled and reported to Country Office. The process involves heavy paper work and contains the following challenges.

  • Human error at entry point, calculation etc.
  • Tardiness in reporting
  • Huge manual calculation involves during upstream reporting
  • High chances of data duplication
  • Lack of uniformity in reporting format in different projects
  • Inconsistency in data submitted
  • Difficulties in validating submitted data/reports
  • Time consuming compilation
  • Increased degree of engagement of different staff members at different layers

In order to mitigate the challenges and obtain real-time data for prompt management decision we propose to establish a digital MIS. For this purpose, a software service provider will be hired to design and develop the system.

Terms of Reference (TOR)

Terms of Reference (TOR) for the assignment can be downloaded from this link. For any clarification, please contact rahat.bashir@plan-international.org.

Technical Briefing

Plan International Bangladesh Team will have the technical briefing session with all interested software service provider prior to the proposal submission. Briefing date is October 2nd, 2019 (3:00 pm) at Plant International Bangladesh country office.

Submission of Proposal

The technical and financial proposals should be submitted electronically to the email address: Planbd.consultant.hiring@plan-international.org with subject line – Digital MIS – Plan International Bangladesh.
Proposal submitted to any other email account except this and in hard copy will be treated as disqualified. Submissions after the deadline 5th October, 2019 will be treated as disqualified. Two different folders i.e. technical and financial should be submitted into one zip folder with a covering letter. The proposals should be submitted in pdf format.