Programme for Helpless and Lagged Societies

Terms of Reference (ToR)
for
Consultant hiring to develop for MEAL and MIS Digital System Dashboard

Background

PHALS (Programme for Helpless and Lagged Societies) is a home grown local Non-Governmental Organization (NGO) started its journey in Cox’s Bazar district since 1992, latter got registration from Ministry of Social Welfare, Bangladesh in 1996, from NGO Affairs Bureau of Bangladesh in 1999. PHALS jointly working with GO/NGO and INGO to empower and protect the less privileged, marginalized vulnerable communities and surrounding environment through multidimensional development interventions.

Bilaterally since July 2020, PHALS has been implementing `Humanitarian Assistance for Rohingya and Host Community project’ through technical supported by BRAC and financial supported by the Department of Foreign Affairs and Trade (DFAT), Australia in Palongkhali and Whykong Unions under Ukhiyaand Teknaf Upazilas, Cox’s Bazar District, Bangladesh. The project activities have been developed and designed in a way to strengthening social cohesion, localization, protection of women, capacity building of CBO, gender mainstreaming, disability inclusion and disaster risk reduction among the host communities in Cox’s Bazar. It is notable that this project has been implemented under a two and half year (2nd March 2020 – 31 December 2022) project entitled, “Humanitarian Response for Rohingya and Host Community in Cox’s Bazar”. Thereafter, according to the project organizational development plan, PHALS is looking for a qualified consultant to develop MEAL and MIS Digital System Dashboard of the organization.

Objective of the MEAL and MIS System Dashboard

  • The objective of the MEAL and MIS Digital System Dashboard is to keep in track and reduce the information gap about the organizational program and project activities, ensure quality performance a put expected output, outcome in order through exercising of MEAL.
  • The MEAL MIS system dashboard will be filled the field activities by project personals/M&E personnel or project focal person and generated by head office. 
  • The objective of formulating this MEAL and MIS system dashboard to monitor the field project/program activities.
  • The MEAL and MIS Digital System Dashboard will be shown the all field activities performance by clicking in the dashboard.

Specific Tasks to be undertaken by the Consultant:

  • Conduct an initial discussion/consultation workshop with the organization and project staffs, EC members and SMT.
  • Develop MEAL and MIS system Dashboard align with PHALS projects and program activities
  • Orient the respective staffs how to use/operate with a operation manual

Deliverables:

1. Time Span

This assignment is expected to be carried out for a period of 25 days. 
The consultant will submit a detailed plan of work as part of the EOI (Expression of Interest).

2. Institutional Arrangements

The consultant will report directly to the Executive Director coordinated by Capacity Building Manager of PHALS. PHALS will provide relevant background, documents, necessary information for the assignment. The PHALS will give cooperation for the coordination meetings, sharing sessions and other activities under the consultancy as per agreement.

3. Expertise

a) Academic Qualifications

      At least a bachelor’s degree in any subject prefer to IT Development field/Firm.

b) Experience

  • At least two proven MEAL and MIS system dashboard developing work experience.
  • Excellent understanding of MEAL framework, tools, approaches and its policy and activities.

 c) Skills and Competencies:

  • Evidence of having undertaken similar assignments;

Payments shall be made in BDT by bank transfer/cheque to the consultants account as indicated by the consultant.

Mode of payment:

The first installment i.e. 25% of the total amount will be disbursed after signing the contract against receipt of one original invoice from the consultant. The second installment 45% of the total amount will be paid within seven (7) days after developing dashboard and final installment 30% of the total amount final will be paid after orientation to the respective staffs and operating manual received, EC approval.

Vat and Income Tax:

PHALS will deduct Tax and VAT at source according to the Govt. policy and deposit the said amount into government treasury.

4. Supervision

This consultancy assignment will be supervised by Executive Director of PHALS with the support of the Capacity Building Manager.

5. Confidentiality of information

All documents and data collected in the process of the consultancy will be treated as confidential and used solely to facilitate the consultancy assignment. All information to which the consultant shall receive access to at all times shall be treated as the property of PHALS and shall not be disclosed saved for where express permission has been granted as such.

6. Application Process
Interested and qualified candidates/firms should submit their applications which should include the following:

  • Detailed Curriculum Vitae
  • Proposal for development the policy mentioning the proposed/expected budget.
  • VAT and/or Tax certificate (if available)
Please quote “MEAL and MIS Digital System- PHALS” on the subject line. Applications should be emailed to phalsadm@gmail.com/ akhyai.marma@gmail.com reach not later than 15 September  2021 at 5.00 P.M Bangladesh time.