Terms of Reference
Consultancy contract for furnishing documents on capacity needs assessment of three municipalities

1. Project Background

Practical Action has a decade long track record in designing and delivering improved urban WASH services including solid waste and faecal sludge management, linked to energy and agriculture services for urban people including low income communities. The organization has extensive experience working with local government authorities, practitioners, business entrepreneurs, private sector and waste and sanitation workers.

The major areas of focus entail strengthening the capacity of municipalities, improving behaviour change interventions leading to increase demand along with the availability and affordability of WASH products and services.

2. Purpose of the assignment

Practical action wants to update the existing documents and conduct an assessment study with a view to assess the current situation of faecal sludge (FS) and solid waste (SW) management in 3 municipalities: Kolaroa, Satkhira, and Barguna. Under WASH SDG project, three assessment studies at the inception phase for three municipalities had been conducted in 2017. This assignment includes updates and validation of previous data emphasising total value chain of waste collection, transportation, treatment of waste and end use with nexus to food, agriculture. Extensively this study will cover analysis of demand, supply and production of compost, energy, food system, cropping pattern and scope for urban agriculture. In addition, business opportunity in sanitation sector and institutional capacity of delivering city resilience WASH services will also be assessed.
Overall objective of the study is, but not limited to, as follows:

  • To update the data on sanitation value chain of FS and SW identifying current practices by communities in collection, transportation, treatment, and end use of both FS and SW in three municipalities.
  • To assess municipality’s capacity regarding city resilience WASH services
  • To analyse the market of compost and energy, food system, cropping pattern, urban and peri-urban agriculture, practice of reusing and recycling in selected municipalities and licensing process.
3. Methodology
  • Desk review of the previous assessment reports on sanitation value chain, FSM situation, waste management system and compost market
  • A tri-party orientation meeting will be held after agreement with quality assurance team and survey and programme delivery unit.
  • Sampling
    • Category of sample like city dwellers, sweepers, municipality, farmers include formal and informal, fertilizer dealers, scrap suppliers, respective departments includes agriculture, department of environment, DPHE, SMC members, teachers, market association
  • Focused group discussions (FGDs) and key informants interview (KII) by semi-structured questionnaire survey in three municipalities
  • Orientation to the study group and project staff on data collection, compilation and analysis
  • Result sharing workshop for capturing comments and feedback on the study findings prior finalizing the report
  • Final Report Preparation, printing and dissemination
4. Scope of work

The consultant will work as per the following job description:

  • Develop semi-structured questionnaire and guideline for data collection and conduct pretesting in line with the existing report
  • Orientation of enumerators on WASH SDG project, identify the secondary data source and sample size for data collection
  • Conduct FGDs of dwellers (including low income settlement), municipalities, farmers, informal pit emptiers, waste and sanitation workers, fertiliser dealers, organic compost producers, urban and peri urban farmers, homestead gardeners, vegetable vendors (organic and traditional) and scrap suppliers highlighting the use of compost, food production and urban agriculture pattern, local energy (fuel) market, sanitation value chain and waste collection and management pattern
  • Conduct KII of municipality mayor, representative of DAE and DPHE and several FGDs with the members of Town Level Coordination Committees (TLCC), municipal officials (secretary, engineers, account officer, slum development officer and conservancy inspectors), civil society representatives (building owners, businessman, teachers etc.)
  • Scoping analysis of local market focusing on use of biogas and charcoal as fuel, back yard gardeners, rooftop gardeners, nursery owners, use of organic compost as fertiliser, reusing and recycling of plastic materials, solid waste collection pattern and segregation of organic and inorganic waste from user as well as from service providers’ perspective
  • Analyse qualitative and quantitative information regarding existing WASH entrepreneurs including solid waste and pit emptying, sanitation value chain system, municipality’s waste management capacity, urban agriculture, energy and compost market scenario
  • Identify the gaps in implementing city sanitation and resilience services considering the local context
  • Conduct a sharing session with key personnel of Practical Action

5. Deliverables

  • Update existing city sanitation and resilience service related data to strengthen the capacity of three municipalities and develop fact sheet for three municipalities
  • Prepare three needs assessment reports area wise (Satkhira, Kolaroa and  Barguna municipalities) consisting of the following sections:
    • Capacity of municipality and other government stakeholders based on the city wide inclusive sanitation approaches
    • Compost, food and agriculture, energy market and value chain
    • WASH service providers and farmer
6. Code of Conduct

The consultant will have to follow Practical Action’s Code of Conduct throughout the duration of the assignment.

7. Duration of the contract

Upon completion of the assignment, the final report will have to be submitted within 60 days starting from the date of contract signing.

8. Proposal Evaluation

A proposal, including both technical (detailed methodology) and financial components, should be emailed to practicalaction@practicalaction.org.bd by 17 February 2020. Please include a detailed CV of the experts (only) highlighting relevant experience. Both organization, consulting firm and individual consultants are encouraged to apply. No late and hard-copy submissions will be accepted. Practical Action reserves the sole right to select the consultant.

SI # Criteria Weight (%)
1 Quality of proposal 40%
2 Experience of consultant on the specific subject matter 30%
3 Financial proposal 30%

9. Remuneration

  • The actual expenditure related to field travel including food, accommodation, per diem will be borne by the consultant
  • The payment for the consultant will be made through check. All TAX and VAT will be deducted at source at the rate of movement of Bangladesh order for the year
  • 30% of the total budgeted amount will be paid as first instalment upon signing the contract
  • 40% of the total budgeted amount will be paid as second instalment upon updating city sanitation and resilience data of three municipalities (Satkhira, Kolaroa and Barguna), completion of at least one report (preferably on Satkhira) and satisfactory completion of fact sheet
  • The remaining 30% of the total budgeted amount will be paid after satisfactory completion of three assessment report

10. Copyright of the content

The total copyright of the content developed under this assignment will be owned by Practical Action. If the consultant wants to refer/use the content for purposes outside this assignment, permission is required from Practical Action authority. Practical Action reserves the right to use the content for any purpose.

11. Coordination and reporting

Ms. Anamika Debnath will be the focal person from Practical Action for this contract for all sorts of communication and technical aspects. For any queries/clarification about the ToR, please contact anamika.debnath@practicalaction.org.bd.

12. Resignation and cancellation/termination of contract

The employment may be cancelled/terminated by either party as mutual agreement giving reasonable time. The services of the consultant will be governed by the Human Resource & Administration policy of Practical Action in Bangladesh, as applicable for an employee of part time employment.