An inclusive healthy society
with peoples’ rights and dignity 

Job Opportunity

NGO Forum for Public Health, a reputed national NGO is looking for a skilled professional for the position of Personal Secretary to the Executive Director of the organization

Position: Personal Secretary to the Executive Director

Organization: NGO Forum for Public Health

Vacancy: 01

Job Responsibilities

• Prepare and draft written correspondence- letters/ e-mails/ power point presentations etc.
• Distribute meeting agendas and schedule meeting & events (Internal & External) on zoom/ Physical.
• Maintain database of all important phone number, e-mail address and contact address of important persons, organizations.
• Prioritize and monitor incoming mails, E-mails, Phone calls etc. and follow up outstanding action.
• Record and transcribe different meeting minutes when necessary.
• Keep record of all incoming and outgoing hard copy correspondences, process for necessary action and dispatch outward correspondences.
• Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis.
• Maintain all appointments and meeting schedules of the Executive Director and updating him regularly
• Contact all stakeholders/communications on behalf of the Executive Director through email, phone calls, and other ways
• Prepare working papers for the Board Meetings, Annual General Meeting (AGM) etc.
• Prepare meeting minutes of monthly Senior Management Meeting.
• Prepare drafting of different organizational letters and e-mails.
• Manage works for holding seminars and workshops.
• Maintain all records and ensure information is organized properly and easily accessible.
• Maintain confidential papers, files, and agreements.
• Keep updating a database for all communication of the Executive Director.
• Arrange protocol service, visa, air ticket booking, and hotel reservation and related activities of the Executive Director  when required.
• Update and remind  the Executive Director for important tasks and deadlines.
• Any other assignments given by the authority time to time.

Employment Status

Full-time, Contractual

Educational Requirements

• Master in Social Science, International Relations, Media & Communication, English Literature and Business Communication.
• Must be Highly Proficient in English ( having higher scores inTOFEL/ IELTS is an advantage).
• University of Dhaka, North South University, BRAC University, Bangladesh University of Professionals, Independent University, Bangladesh students will get preference.
• Diploma in Company Secretaryship preferable.

Skills Required:

Analytical and problem solving skills, English Language proficiency, Good communication skill, MS Office, Strong interpersonal skills.

Experience Requirements

• At least 3 year(s)
• The applicants should have required experience in the following business area(s):
• Development Agency, NGOs

Additional Requirements

• Age 27 to 35 years
• Secretarial work experience needs at least 3 years
• Excellent verbal and written communications skills
• Ability to work under pressure and to meet and deliver deadlines.
• Knowledge of office management systems and procedures
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Discretion and confidentiality
• Sound knowledge of computer literacy, especially MS Office, Internet & other communicative operation applications.
• Should have working experience in performing all kinds of secretarial works of the Executive Director
• Gentle mannered and Leadership quality

Job Location

• Dhaka

Salary

• TK. 40,000 – 45,000 (Monthly)

Compensation & other benefits

• Mobile bill
• Salary Review: Yearly based on performance
• Festival Bonus: 2
• Tour allowance
• A great learning opportunity.
• Other benefits: As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Read Before Apply

APPLICATION PROCESS

• Interested persons are requested to apply with a complete CV with contact mobile / telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates.
  
• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
  
• Application must be submitted through online by clicking on Apply Online Button.
  Note: Application sent by email will not be considered.
  Only short-listed candidates shall be contacted. References will be taken and background and Anti-terrorism checks will be carried out in conformity with NGO Forum's Safeguarding policy of Children and Adults and Anti-Money Laundering Policy & Prevention of Terrorist Financing

ATTENTION:

• NGO Forum aims to attract and select a diverse workforce ensuring equal opportunity to everyone irrespective of race, age, gender, class, ethnicity, disability, location and religion.
  
• NGO Forum is committed to ensuring that wherever we work there is no tolerance for the abuse of power, privilege or trust.
  
• NGO Forum reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind.
  
• All employees are expected to abide by the Protection from Sexual Exploitation and Abuse & Child Protection Policy of NGO Forum.
  
• The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities seriously.

*Photograph must be enclosed with the resume.

Application Deadline: 20 May 2023