Position : Assistant Programme Coordinator

Duty Station: MHIBD COX’s Bazar Office with travel to Dhaka and other parts of Bangladesh where necessary

Reporting: Programme Coordinator Cox’s Bazar with direct collaboration with Senior Project Manager

Salary: MHBD Salary Scale (commensurate with experience, qualification and the local area requirements)

Duration of Contract : 6 month with possibility of extension 


The Assistant Programme Coordinator (APC) will provide support to implement field activities of the Muslim Hands funded projects in response to “Rohingya Refugee Crisis” in Cox’s Bazar. The APC is responsible for assisting the Programme Coordinator (PC) in implementing daily project activities, programme coordination, liaison and coordination with local government authorities, other national and international partners (IPs) and donors. The APC will ensure all project activities meet MHIBD policies and procedures, regulatory requirements and project document provisions. S/he serves as an administrative and technical support to PC, external partners, liaise with beneficiaries and local authorities. The APC will be undertaking project planning and reporting activities to ensure all project activities are completed on time and within required quality criteria. In the absence of PC, the APC will assume the full duties and responsibilities of the PC and represent MHIBD in the local area.

Duties and Responsibilities:

The main duties and responsibilities of the APC will include but limited to:

  • Program Implementation
  • Assist PC in program planning budgeting and implementation;
  • Support the PC to develop and formalize new interventions
  • Support the PC to develop project implementation plans, budget and financing plans.
  • Work with the PC to identify new programming opportunities, joint implementation mechanisms and initiatives and mobilise resources
  • Daily monitoring of the field interventions, and assist PC in securing funding for new interventions in support of Rohingya Refugees particularly women children;
  • Facilitate and support capacity building activities for field staff and stakeholders;
  • Assist PC and assume the responsibility of preparing project progress reports, conduct feasibility studies for new interventions and liaise with project beneficiaries inside the camps to ensure their needs are reflected in project implementation
  • Ensure well organised filing and records are kept for each project
  • Assist APC to ensure compliance with regulatory requirements, MHIBD programme and financial management policies, procedures and audit requirements. 
  • M&E
  • Monitoring interventions with partners and community organizations;
  • Assist the partners’ staff with the collection of high quality data for M&E;
  • Assist in writing monthly reports, field reports, and conducting parent and child satisfaction studies;
  • Maintain project files;
  • Prepare monthly success stories and photos, and support improved knowledge management, including building proper M&E practices and evidence-base feasibility;
  • Any other tasks assigned by the APC or SPM.
  • Liaison and Coordination
  • Facilitate and serve as focal person for external and internal coordination with all major stakeholders including local authorities, international and national partners, lead coordination agencies involved in Rohingya and other related interventions
  • In the absence of APC attend Inter-Sector Coordinator Group (ISCG) meetings and other coordination meetings the local areas
  • Assist PC and when required directly liaise with international partners, donor representatives, local authorities and other main stakeholder
  • Liaise with the beneficiary representatives to identify needs and priorities
  • Identify and work with women groups to develop women and children focused initiatives
  • In collaboration with PC and SPM liaise and negotiate with local authorities to pave the way for implementation of the projects.
  • Any other tasks assigned by PC and SPM


SKILLS AND BEHAVIOURS (our Values in Practice)


  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling in line with MHIBD values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved


  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for helping the poor and needy, engages and motivates others
  • Future orientated, thinks strategically


  • Builds and maintains effective relationships, within the team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength Approachable, good listener, easy to talk
  • Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks


  • Honest, encourages openness and transparency



  • A bachelor’s degree in Disaster Management, political science, social or development studies, project management or related field;
  • A master’s degree in the mentioned fields will be highly desirable


  • Minimum of 4-5 year of successful experience in project implementation with reputable International or national NGO. Experience of Working with Rohingya and similar intervention will be highly desirable
  • Hands-on experience in report writing, analytical pieces desirable;
  • Knowledge of Bangladesh administration systems and legislation desirable;

Language:  Fluency in verbal and written English is mandatory.

Apply Instruction

For interested applicants, please send your updated resumes with a cover letter to the below email address - maximum by Thursday September 17, 2020 with the following email title; NAME OF APPLICANT / POSITION. (Please note that one candidate can apply for one position either Program and Area Coordinator or Assistant Program Coordinator.)