Job Description (JD)

Position title: Finance & Admin Officer (FAO)
Number of Position: 01
Location: Rangabali upazila, under Patuakhali district.
Nature of employment: Contractual
Project period: Up to 31 October 2024 and might be possibility to extension.

Job summary:

JAGO NARI is a non-government development organization in central coastal region of Bangladesh. Main focusing area of work is women empowerment, Climate Change Adaptation, Health & Nutrition, Disaster Risk Reduction and Education. Recently JAGO NARI is implementing a new piloting project in education field with the technical support of International Rescue Committee (IRC). The project title is “Last Mile Education” and the donor’s name is Arnhold Family Foundation. The outcome of the project is ensuring quality education with platform-based localized and scalable solutions for last-mile learners and caregivers in crisis-affected areas in Bangladesh. We will work with the Dropped-out Last mile learners, their parents, caregivers, and teachers in 40 schools. In this connection, JAGO NARI is seeking a Finance & Admin Officer (FAO) for this project. She/he will play a vital role in this project by maintain some responsibilities that are given bellow:

Job Responsibilities

Budget Follow-up:

• Prepare periodic (Monthly/Quarterly) budget variance analysis reports, prepare and revise annual budget as per need,
• Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Coordinator,
• Review the budget variance (under/Over spent) in the Budget line item.

Books of Accounts & Reporting:

• Check & ensure all bill voucher, finance documentations are made available on demand,
• Maintain up-to-date books of account, data entry and preserve all kinds subsidiary registers,
• Ensure all receipts and follow up of settlements of advances and evidences,
• Ensure all payments are charged into approved budget line,
• Ensure timely and properly deduction of supplier's VAT, TDS and personal Tax, and deposit of taxes timely and preserves the all relevant documents,
• Ensure fund request, financial report and relevant documents are prepared in time,
• Maintain all kinds of banking transactions and associated tasks including bank reconciliation,
• Maintain Tally Accounting Software in Accounting.

Program support and Documentation:

• Conduct field visit to examine the financial documents, verification, provide feedback and support to financial dealings at all level,
• Ensure delivery of classified financial data to program and Line Manger,
• Follow up day to day expenses/financial operation and advice to improving the lack and internal control system,
• Maintain liaison with central administration, finance and human resource departments.
• Support to organization in executing and follow up audit recommendations

Purchase and Procurement - Support and Supervision:

• Develop necessary contracts and ensure purchase and procurement dossiers and documents are in order with all necessary validations from Logs, Finance, Suppliers.
• Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
• Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
• Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
• Ensure filing of documents concerning supplies.
• Implementing the best procurement procedures at the Base to maximizes efficiency and value for money;
• Control stock management (storage conditions, reporting, expiry dates) and stock movements;
• Identify, measure and master potential risks to staff and property.
• Coordinate closely with Project Coordinators and Field Officers to ensure necessary resources are aligned and ready for immediate deployment;
• Providing relevant technical inputs and support to partner NGOS Log process when necessary.
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other etc.) and provide logistics support to any emergency responses when needed.

Experience Requirements: At least 3-5 year(s)

Additional Requirements:

• At least 3-5 years working experience in accounts department with a development organization (NGO). Computer literacy in MS-Excel, MS-Word essential.
• Bachelor's degree in Accounting/ Commerce/ Business Administration (Master's preferred) or Master degree in Logistic or business study/ related subject
• Excellent language skill in English and Bangla
• At-least 5 years of experience in development organization in the field of Logistic or Supply Chain Management
• Good knowledge on computer in MS Office.
• In-depth knowledge and understanding of procurement management, procurement ethics and donor compliance
• Good knowledge on Public Procurement Rules, VAT, Tax and Customs duty, etc.
• Previous work experience with Finance officer and Logistic in INGOS
• previous work experience in refugee camps
• previous work experience in emergency settings

Reporting to: Project Coordinator of the project & Finance Coordinator of JAGO NARI

Salary: Tk. 600,000 (yearly) + others benefit of the organizational and Project policies.

Note:

• JAGO NARI aims to attract and select a diverse workforce ensuring equal opportunity to everyone, irrespective of race, age, gender, HIV status, class, ethnicity, disability, location and religion.
• Women are particularly encouraged to apply.
• Any personal persuasion/phone-call will result in disqualification of candidature. We guarantee an interview to disabled candidates who meet the essential criteria.
• JAGO NARI has a non-negotiable policy of ZERO TOLERANCE towards discrimination, harassment and abuse. All employees are expected to abide by the Safeguarding, Gender Policy, Children Policy and Anti-Sexual Harassment Policy of JAGO NARI.
• Internal and external applicants shall be treated equally in the entire selection process.
• To ensure transparent processes during recruitment, internal candidates should discuss potential applications with their Line Managers to ensure endorsement of their applications by respective Line Managers.
• There is no cost involved with applying for positions with JAGO NARI. Any solicitation of job application costs should be regarded as fraudulent.
• Only short-listed candidates will be called for test and interview.

Method of Application:

Candidates with the required qualifications can apply through email by mentioning the Job Position of vacancy announcement in the subject line to: jnhr.recruitment@gmail.com with the following documents or Post/drop in box: (To, Coordinator HR & Admin, JAGO NARI Head Office, Ashahi Mansion (2nd floor) college road, Barguna) on before April 30, 2023.

• Curriculum Vitae/Resume
• Job Application Form-JN001 (Click below link to download) https://docs.google.com/document/d/1a5SZStgjNcfCQvIJBtorgahuJVyp3xHz/edit?usp=sharing&ouid=113582025055513162224&rtpof=true&sd=true

Please ensure that your application is complete with the above-mentioned documents. As incomplete applications generate an immense administrative burden for our organization. As a general rule, candidates who have not properly submitted their application with required documents will be excluded from consideration.