Purpose

Under the strategic direction, technical support and direct supervision form Deputy Director Finance (DDF), the Finance Coordinator will be responsible for operational financial lead in Cox’s Bazar and Ukhiya office. She/He will perform 2nd layer of financial leadership at finance department. In absence of Deputy Director of Finance, the person will be leading of country financial management. The post holder will supervise and technical guide to Cox’s Bazar finance team to ensure quality financial review, timely payments, Purchase Request Review, ensure procurements financial compliances, ensure financial policy and procedures of IRC, bank donors and Bangladesh Govt, coordination will multi department to ensure adequate financial support to Rohingya Refugee Response and Host Community Program.

Major Responsibilities

Financial Systems Operations

• Reviewing financial documents and support to finance team for timely payments and ensure proper coding at financial systems.
• Prepare monthly cash forecast for country program and coordinate with Regional Centre for liquidate cash balance as per activities plan.
• Ensure monthly cash, bank reconciliation and receivable and payable liquidate on timely manner.
• Closely monitor all financial activities in Cox’s Bazar operations and keep the Deputy Director Finance advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
• Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines and partner capacity-building as necessary.

Financial Control

• Ensure that donor compliance, NGO Affairs Bureau procedures and financial are adhered in IRC financial operation; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations.
• Carry out continuous Review existing systems in order to maintain an adequate level of internal controls, in compliance with partner policies and procedures.
• Carry out regular checks for compliance with partners advance payments, liquidation and financial documentation.
• Ensure adequate financial documentation and facilitation for internal and external audit and handle audit quarries in consultation with DDF.

Financial Reporting and Analysis

• Preparation of monthly / quarterly management accounts as per program wise, operational budget vs actual expenditure, monthly Financial Management Report (FM01).  
• Analyzing monthly/quarterly balance sheet reports and advice to respective offices to reconcile balance sheet items and make necessary adjustments.
• Review financial reports and transactions provided by the partner on a timely basis and provide feedback to partners as required.
• Where necessary train and develop the capacity of the partners’ finance team to ensure that a good standard of financial management is maintained.
• Produce necessary financial documents and reports for submission to GoB (e.g. FD7)
• Undertake other related duties as may reasonably be assigned by DDF.
• Closely monitoring monthly finance score cards, goals vs actual achievements and advice to DDF for appropriate suggestion.

Team Management and capacity development

• The post holder will directly supervise finance team around 4 finance staff in Cox’s Bazar and matrix relation with Uhkiya finance team.
• Responsible for training of finance and non-finance staff and will represent finance during on boarding of new staff (staff orientation).

Major Challenges/Difficulties of this Role:

• Need to work with multiple departments, technical coordination, partners with diverse mandate and varying capacity while meeting multiple demands at short notice.
• Need to reconcile SPCA (Share Program Cost Allocation) with respective Grants as per SPC (Share Program Cost) allocation method before month end process.
• Need to work with multiple stakeholders (i.e.: Banks, Partners, Consultant) who may have differences in their respective financial systems.
• Balancing multiple priorities in a fast-paced and high demanding work environment.
• Smooth coordination and communication with multi-cultural multi sector team of national and International staff based in multiple locations.

Requirements

• Minimum 7 years’ experience working in humanitarian/development contexts.
• Minimum of 3 years’ relevant work experience in the similar role with international NGOs
• Requires extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision)
• Familiarity and experience of dealing with financial compliances of US grants, ECHO, DFID, GAC and UNs
• Solid understanding and experience of relevant GoB compliances for INGOs in Bangladesh including but not limited to FD6, FD7, VAT, taxes etc. 
• Previous experience of working in Cox Bazar is an advantage;
• Excellent problem solving skills, and demonstrated ability to handle pressure and improve. 
• Requires to have a proven track-record of proactively identifying and communicating potential problems and proposing solutions
• Demonstrated skills and experience of strategic and analytical thinking.
• Ability to carry out responsibilities independently with minimal technical support.
• Good English and Bangla language communication skills, both written and verbal.
• Strong commitment to IRC’s mission, purpose and values

Specific Educational Qualification

• Master’s degree in Accounting and Accounting

Certification

• Recognized professional certificate in accounting such as CPA/ ACCA/ ACA preferred