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Exhibit A: Scope of Work

Administrative Training Coordinator

Background

The Feed the Future Bangladesh Improving Trade and Business Enabling Environment Activity (Feed the Future Bangladesh Trade Activity) aims to improve economic growth in Bangladesh through the following objectives:

• Objective 1: Improving Trade Facilitation;
• Objective 2: Improving Business Enabling Environment; and
• Objective 3: Promoting Best Practices in Economic Growth Activities and Their Application.

This includes facilitating an improved policy environment to promote sustainable economic growth and prosperity, improved regional economic cooperation, sound management of institutions, and good governance while also expanding markets for U.S. goods and services in the Indo Pacific. This activity also addresses efficiency and transparency in the business enabling environment.

The Feed the Future Bangladesh Trade Activity delivers technical assistance and capacity building to simplify trade and investment. The project works with key public agencies, private sector stakeholders, and civil society organizations to procedures for imports and exports. The project strengthens technical capacity and modernizes procedures through digitization and ICT.

Specific Tasks

The full-time Administrative Training Coordinator will be a member of the Operations team, helping to maintain the office efficiently and coordinating arrangements for on-site meetings/events.

Responsibilities:

• Support administrative, financial, budgetary, and logistical activities, as required by the Finance Manager and Operations Director.
• Assist in the organization of supporting documentation for payments relevant to administrative and training
• Provide planning for events meetings and training logistics
• Solicit quotes for the procurements and prepare comparative analysis
• Make logistical arrangements for the field office team as needed as well as traveling international consultants and staff, including booking hotels, arranging airport pickup, coordinating ground transportation, etc.
• Update TEAMS software with training data, provide support to the Senior MEL Specialist on a regular basis by providing training-relevant documents.
• Support the management of staff travel requests and keep track of pending and ongoing travel in coordination with the travel agency.
• Prepare travel expense claims for training participants for the Finance Manger to review.
• Act as the security focal person, and regularly update staff on security issues.
• Assist in the recruitment process by shortlisting initial candidates and scheduling interviews.
• Maintain an up-to-date list of vendors.
• Perform other duties, as required by the Finance Manager, Operations Director and/or Chief of Party.

Deliverables:

The Administrative Training Coordinator will provide administrative support to the technical teams to host training classes, events, workshops, and meetings. Additionally, the Coordinator will be responsible for the following:

• Logistics support training/meeting/ any event
• Office Maintenances including Petty Cash Management
• National and International Travel records
• Up to date vendor list
• Vehicle Management
• Updated TEAMS on regular basis

Lines of Authority

The Administrative Training Coordinator reports to the Operations Director.

Minimum Requirements

• At least 4 years of demonstrated experience in administration (preferably on donor-sponsored projects)
• Experience providing logistics and coordination support for training
• Must have working knowledge of key USAID procurement rules.
• A bachelor’s degree
• Ability to communicate effectively in person and in writing in English and Bangla.