Terms of Reference – Admin Officer

Project Summary: The Executive Development Centre (EDC), under the Skills for Industry Competitiveness and Innovation Program (SICIP), Finance Division, Ministry of Finance, has been established at the BRAC Institute of Governance and Development (BIGD), Brac University, to offer the Postgraduate Diploma in Knitwear Industry Management (PGD-KIM).

About BIGD: By influencing policy and practice through rigorous research and quality academic programs, BIGD aims to promote innovation in governance and development processes toward a more just and prosperous society. Partnering with academics worldwide, BIGD conducts multi-methods research on governance and development issues in close collaboration with several crucial departments of the Government of Bangladesh, large non-profits such as BRAC, and international organizations such as the Bill and Melinda Gates Foundation. BIGD oversees BRAC International’s Independent Research and Evaluation Cell (IERC), which works in ten countries across Asia and Africa. BIGD also hosts the Country Office of the International Growth Centre (IGC), London School of Economics (LSE); and the ED of BIGD heads the IGC Country Office.

Key Responsibilities

The primary responsibilities of the position include:

  • Perform administrative tasks related to the advertisement, application process, admission test and result publications, etc.
  • Prepare class schedules for on-campus/online classes and internship in accordance with the set criteria of the project and Brac University, maintain communication with faculty members, and manage training materials and logistics.
  • Provide entry of student enrolment and class attendance data on training management software (TMS).
  • Provide assistance in planning and preparation of internal meetings and other related issues.
  • Maintain a tidy and organized work area.
  • Ensure smooth and timely logistic support for all activities of the EDC Programme.
  • Arrange all travel and other logistic support and prepare expenses and invoices thereon.
  • Arrange for travel and logistical support for Project Staff and stakeholders inside and outside EDC.
  • Coordinate administrative and logistical support required to organize program events including orientation, workshops, etc.
  • Prepare and update the training-related reports, trainees’ data, communication to the trainees, results, and other related documents.
  • Perform other relevant duties as assigned by EDC’s directors.

Skills and Qualifications:

Qualifications

To qualify for the position, candidates must meet the following criteria:

  • Minimum MBA or master's degree in any discipline from any recognized university in Bangladesh.
  • Proficiency in MS Office.
  • Strong organizational skills and the ability to manage multiple projects simultaneously
  • Excellent communication, interpersonal, and collaboration skills

Experience Requirements:

  • Minimum of 2 years of relevant experience in an academic institution, government, semi-government, or autonomous organization.

Compensation & Benefits:

  • Competitive salary based on experience and skills
  • Two annual festival bonuses
  • Monthly mobile phone allowance
  • Annual performance-based salary increment
  • Comprehensive health and life insurance (IPD, OPD, and Life coverage)
  • Two weekly holidays, plus additional holidays as per Government of Bangladesh regulations

Eligibility

BIGD will recruit an individual with the right to work in Bangladesh. BIGD recognizes the value that diversity brings to the organization in terms of experience, skills, talent, and cultural perspectives. The organization is committed to building an environment and culture where all staff feel valued and are treated fairly and respected. BIGD is committed to providing equality of opportunity for all current and prospective staff members and will not discriminate on grounds of sex (female, male, or other) race, age, gender, sexual orientation, citizenship, medical condition (with certain exceptions based on job role), class, caste, ethnicity, disability, location, pregnancy, maternity or paternity, or religion.

BIGD’s commitment to equal opportunity covers all aspects of employment, including but not limited to recruitment, selection, compensation, promotion, professional development, termination, and participation in BIGD-sponsored employee activities.

How to Apply: Interested candidates are requested to submit their application to the following link:

Application Link: https://forms.gle/ny5zrJAVD74Y9z7t7

Email to hr.bigd@bracu.ac.bd for any queries.

Application Deadline: January 15, 2025

Qualified female candidates are strongly encouraged to apply.

Only short-listed candidates will be contacted.