Vacancy Announcement for Finance and Administrative Manager

Overview

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian network, reaching 150 million people each year through its 192 members National Societies. The Organization acts before, during and after disasters, crises, and health emergences to meet the needs and improve the lives of vulnerable people.

Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality), policies and by Strategy 2020, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.
The IFRC Office in Cox Bazar is the coordinating office for supporting the Bangladesh Red Crescent Society in their response to the Population Movement Operation in the area.

Job Purpose

Reporting to the Senior Program Manager/ Head of PMO, the Finance and Administration will:

• Accountable for creating financial value, optimizing support, and positioning the Finance Team as the operational partner.
• Be responsible for the funds, budget, administration, contractual matters, and insurance of the office, as well as for training and advising the staff in financial and administrative matters.
• Supervise the Finance team and Administration Units for an efficient support system.
• Provide general support and advice to the Senior Program Manager/ Head of PMO and the program managers on all program-related financial issues, from budgeting to final evaluation
• Work closely with the Dhaka Office for the finance technical team to provide efficient finance management support

Job duties and responsibilities

• Coordinate operational services for the economic, efficient, and effective management of the International Federation's financial resources and promote cooperation with the operating NS.
• Closely collaborate with BDRCS’s Finance Focal Person in Cox Bazar on financial and administrative matters as the movement partner involved in this operation.
• Support all ongoing operations in terms of financial and administrative management
• Coordinate the compilation of the Bangladesh complex operation budget and financial plan, under the direction of the Senior Program Manager/ Head of PMO.
• As the management of Emergency Operations and the Country Operation Plan (OP) needs Appeal budgets prepared by budget holders (BH), the Finance and Administration Delegate will:
• Coordinate the budget preparation among the Program and finance staff.
• Lead the budget revisions and advise on their realism, consistency, and compliance.
• Ensure proper SOSC rates are established, Allocation and Recovery.
• Provide quality technical advice to the Program Managers in the revision of their budgets.
• Develop tools that facilitate the work to gather the financial data and prepare the budgets.
• Guide in terms of trend analysis to give better estimations for the budgets.
• Review and validate the finance section of funding proposals to ensure that it includes all the associated costs, and therefore, the IFRC is fully recovering all the costs.
• Monitor the level of implementation of the budgets and provide feedback to the management team.

Donor Reporting:

• Review the finance sections of funding proposals for donors.
• Compile accurate, regular, and timely financial and narrative reports for the Federation and for donors, in coordination with the Dhaka and regional Finance Unit, if required by service agreement(s) or any other MoUs signed with partners.
• Coordinate the donor financial reporting process, ensuring that the reports are prepared and sent to the donors before due dates.

Financial and Administrative Management of the office:

• Administer the accommodation, per diem, visas, and travel arrangements for delegates and visitors.
• Advise and provide timely and accurate financial information to the management team, assisting them in interpreting and understanding the financial information that allows them to make better decisions based on the current and future situation.
• Coordinate the provision of regular management reports to allow the project managers to review and monitor their projects effectively and make effective operational decisions.
• Conduct regular meetings with the management team and program coordinators to explain the overall finances.
• Line manages, recruits, advises, supports, and trains the locally hired financial, administrative, and support staff of the Country office, and arranges for their remuneration according to rules and regulations adopted within the office.
• Manage and control the funds and financial assets of the operations
• Cash flow and cost control management
• Ensure all payments are processed within the time committed to avoid any disputes
• Develop policies to avoid unnecessary risks from either exchange rate fluctuations or physical losses.
• Review cash request analysis and ensure that the office has enough cash to run its activities.
• Provide consolidated cash forecasts and pursue a forecasting system. Maintain accurate registers of the assets & property of the delegation
• Ensure that accurate office systems are in place & maintained, accounting, authorization & internal control procedures, environment & expenditures are within approved limits for each project & that the transactions are performed in compliance with the procedures & policies in respect of the donor conditions.
• Ensure that the income or expenditure reallocation is completed on time.
• Coordinate the validation of the maximum amount allowed by a project to spend to avoid expenditures in excess of these limits.
• Supervise that the expenditures are according to the budgets, analyse, investigate, address & report significant variances.
• Build & maintain knowledge & understanding of the in-country activities
• Manage direct line reports & assigned resources (financial, equipment, etc.) soundly.
• Lead, direct & motivate staff to ensure quality service, compliance, accuracy & timeliness.
• Monitoring of Key Performance Indicators to ensure that there is adequate financial management of the operational projects at all levels.
• Preparation of ad hoc analysis reports to the management team (e.g., financial implications & budgets for the existing plans, allocation of shared costs, etc.)
• Monitor the provision of supplementary services is being done according to the procedures & we are collecting the invoices on time. If not, escalation to seek a solution, Safeguard & optimize the use of financial resources through an appropriate internal control environment, with an emphasis on:
• Policies & procedures
• Effective budgetary control, oversight of bank & cash portfolio
• Pursue contractual agreements for the practical implementation of the financial procedures to ensure satisfaction in terms of proper financial control.
• Track, monitor & control financial commitments.
• Coordinate with the regional Finance Unit on the development & implementation of adequate policies for the treasury & cash management.
• Monitoring of the items in the balance sheet to ensure all of them are reconciled, properly booked & there are no dormant balances.
• Monitoring of the closing of the month as per the global timetable.
• Review & validate staff requests before submitting them for approval to the Head of Country office, the Region Finance Head & the Regional Director.

Audit & Risk Management:

• Implement corrective actions to manage financial risks.
• Oversee audit processes by preparing, facilitating, & ensuring smooth processes.
• Provide direct input to these reviews & clarify queries at source.
• Provide feedback on a formal basis for management input to the final documents.
• Follow up on outstanding issues

Capacity Building:

• Support & train Delegates, Local Staff on finance management.
• Advise the NS on how to improve the financial reporting component of its operations & train the key finance staff
• Ensure alignment with guidelines & policies & provide advice in the use & benefit of international accounting standards & ensure that audit recommendations are implemented.
• Bi-Lateral Relationships (Ensure effective working relationships in Country PNSs & at the regional & global secretariat level with NS counterparts and leadership.)

Position Requirements

Education Qualifications: Professional/academic qualification at master’s level or higher in finance and accounting.

Experience Required

• At least 8 years of extensive experience in a managerial role in finance and accounting.
• Proven experience in managing financial systems
• Solid experience in leading budgeting and financial planning
• Solid experience in delivering consolidated financial reports with expenditures in several currencies
• Proven experience in general office management and administration, including procurement and logistics

Preferred

• Knowledge and experience of DFID, ECHO, USAID, and other major donors’ requirements is an advantage.
• Experience working in an international organization.

Knowledge and Skills

Required

• Knowledge and experience of accounting software packages
• Proven experience in managing and supporting finance and admin staff
• Excellent computer skills (MS Office package, Word, Excel, Presentation, database, Outlook).

Preferred

• Ability to work in demanding situations and sometimes under pressure, and meet deadlines
• Ability to work in an organized and systematic manner
• Excellent analytical, teamwork, and communication skills
• Excellent networking and facilitation skills

Languages: Excellent written and verbal English and Bangla

Salary Range: As per IFRC staff regulation.

Other Benefits

• Festival Bonus
• Life & Medical Insurance
• Provident fund & Gratuity
• Medical reimbursement for staff and immediate family of up to 70000 BDT per annum.
• Transport allowance.
• Child Education allowance.
• Other Benefits as per Staff Regulation.

How to Apply:

Interested candidates are requested to apply online on or before 16 September 2025. IFRC reserves the right to fill in the role prior to the advertisement end date. As such, candidates are encouraged to apply at their earliest convenience.

The IFRC is an equal opportunity employer.
Only short-listed candidates will be contacted.

About Us:

The International Federation of Red Cross and Red Crescent Societies, (IFRC) is the world’s largest humanitarian organization. The IFRC Country Office in Bangladesh has worked alongside the Bangladesh Red Crescent Society (BDRCS) for more than 30 years in humanitarian fields.