VACANCY CIRCULAR
iDE Bangladesh

Associate Officer-HR

iDE is an international NGO with over 40 years of experience in designing and delivering market-based anti-poverty programs in 11 countries. We are a world leader in making markets work for the poor as well as the longest-established market development specialist NGO in Bangladesh. iDE believes that markets can be a powerful force for improving smallholder prosperity by creating income and livelihood opportunities for poor rural households. iDE Bangladesh currently has eight projects in Agricultural Markets, Water Sanitation and Hygiene (WASH), and Access to Finance with a focus on women’s economic empowerment and climate-smart technologies.

iDE Bangladesh is seeking a dynamic Associate Officer-HR to join our Human Resources team. This role will support personnel file management, leave and timesheet tracking, insurance claims, payroll, and logistical arrangements for HR events.

Number of Vacancies     1 (One)
 Job Location     Dhaka with field visits as needed
 Reporting Line Manager-HR
 Contract Duration                                                     01 (One) Year

Roles and Responsibilities:
The responsibilities of the Associate Officer-HR will include but are not limited to the descriptions below-

Key Responsibilities

Timesheet Management:

  • Send monthly allocation emails to shared staff.
  • Track, collect, and ensure accurate documentation of timesheets.
  • Provide support to staff for preparing accurate and error-free timesheets.

Leave Management:

  • Track and maintain staff leave data.
  • Prepare regular leave reports.

Insurance Claim Management:

  • Track staff insurance claim for HR records.
  • Process claim submissions to insurance companies weekly.
  • Assist in preparing reports related to insurance inclusion and exclusion.

Personnel File and Staff Data Management:

  • Open and maintain personnel files, ensuring confidentiality.
  • Update and maintain the master database.

 

Payroll support:

  • Assist in providing monthly payroll information to the finance team.
  • Support payment processes for interns, vendors, and consultants.
  • Ensure timely disbursement of monthly pay slips.

Logistical Support:

  • Provide logistical support for organizing HR events.
  • Provide support in coordinating HR related purchase.

Other Responsibilities
  • Prepare experience certificates, NOCs, and resignation acceptances as needed.
  • Support the HR team during audits.
  • Assist in recruitment & selection as required.
  • Undertake any other tasks assigned by the line supervisor.

Skills and Experience:

A successful Associate Officer-HR will have the following skills and experience and will be comfortable with the following conditions.

Education
  • Bachelor's degree, preferably in Human Resources/ Public Administration/ Management/ Business Administration/ other relevant field; Master’s will get preference.
Work Experience
  • A minimum of two (02) years of progressively responsible professional experience in human resource management in an international organization and/or large corporation; experience of working in development sector will be a plus.
  • Demonstrated experience of managing HR administrative things like personnel file management, leave management, time sheet management etc.
  • Proven experience of staff data entry and managing staff master database
  • Proficiency in managing large volume staff data in excel
  • Hands on experience of coordinating with various units to get the job done
  • Working knowledge of HR Information System is desirable
Personal Skills
  • Strong verbal and written communication skills in both English and Bangla;
  • Demonstrated ability to convey messages through clear and concise way;
  • Ability to strategies innovative approaches to address any HR issues;
  • Flexibility to adapt to different work conditions and
  • Proficiency in MS Word, power point, excel as well as G suite is must
  • Excellent interpersonal communication skill and willingness to work for extended period
 

Application Process: Please submit your up-to-date CV (not more than four pages) with a cover letter (not more than two pages) describing your interest through Workable.

To apply online via Workable, please visit
https://apply.workable.com/ide-global/j/242AB3AFE8/

Application Deadline: 08 February 2025

Only short-listed candidates will be contacted for an interview


(Any personal persuasion will result in disqualification)
We are reviewing applications on a rolling basis, so we encourage you to apply early for priority consideration.
Women are actively encouraged to apply

iDE provides a women friendly work environment with flexible work arrangements, appropriate skill development opportunities, and good career development potential for high-performing individuals. We are committed to creating a diverse environment and are proud to be an equal-opportunity employer. Employee selection and related decisions are made without regard to gender, race, age, disability, religion, national origin, color, or any other protected class.

Fraud Alert:Protect Yourself from Fraudulent Job Offers. Please be vigilant against any job postings falsely claiming to be from iDE. At no point in our recruitment process do we request payment, fees, or sensitive personal information from applicants. Ensure you are accessing genuine iDE job opportunities by visiting only our official social media pages (Facebook, LinkedIn) and recognized national and international job sites.