Terms of Reference

Consultancy for Extract and Documentation of Learning, Achievement and Outcome Stories of Civic Engagement Alliance (CEA) Programme

1. Programme Specification

Organizational Background:

ICCO Cooperation is an international organization, whose mission is to end poverty and injustice in the global south, by helping farmers and small businesses grow. Our headquarters is based in the Netherlands with five regional and multiple country offices in Africa, Asia, Latin America, and the USA. ICCO has a track record of more than 50 years globally and more than 47 years in Bangladesh. ICCO’s vision is to empower people that build sustainable livelihoods within a society that upholds their rights. We focus on four programmatic areas: food security and sustainable consumption, economic empowerment, responsible business and emergency aid. Besides, ICCO’s four priority areas are: climate-resilient food systems, blended finance, new technologies, and youth entrepreneurship. We believe that long-term success can be achieved through programs and investments carried out by enterprising people and organizations. For more information, please visit www.icco-cooperation.org

Overview of the Programme:

The Netherlands Ministry of Foreign Affairs (MOFA) and the ICCO Consortium are involved in a strategic partnership – Civic Engagement Alliance (CEA). The Partnership Aims to ensure that in and by this partnership, the Civil Society Organizations (CSOs) and the civil society at large, both in the ‘Global South’ as well as the overall global context, can contribute to reducing inequality and injustice in societies for fair economic, social and political development. The CEA program developed in with the analysis of socio-economic and political context, implementing partners’ track record on lobby and advocacy in Bangladesh. This partnership is all about countering the worldwide tendency of limited and decreasing political space for CSOs.  Strengthening the lobbying and advocacy capacity of CSOs is central in our Theory of Change (ToC), as described in our application Convening and Convincing. The themes of our Theory of Change are closely related to the Multi Annual Strategic Plan (MASP) of the ICCO Cooperation with two main pillars: Justice and Dignity for All and Sustainable Livelihoods.

With this perspective, a consortium was formulated to implement this program from the year 2016 – 2020. In Bangladesh, the CEA consists of the following members: ICCO Cooperation (lead), Helvetas Swiss Intercooperation, The Leprosy Mission International Bangladesh (TLMIB), Nijera Kori, CSA for SUN (Civil Society Alliance for Scaling up Nutrition). The brief on three pathways are:

Pathway 1: Political space for CSOs

The goal of Pathway 1 is to support and strengthen civil-society organizations to be vibrant and critical and that by lobbying and advocacy claim their rights and set their own priorities in a changing and challenging environment. This pathway is working on khas land and water body rights issues. The pathway is implemented by Nijera Kori.

Pathway 2: Realizing the right to Adequate food and nutrition

The goal of Pathway 2 is to achieve a significant reduction in the incidence of stunting among young children in the north and south regions of Bangladesh in Rangpur, Khulna and Barisal divisions. The key problem is poor access to nutrition services for under aged 5 children and women. To address the problem and achieve the goal, a set of integrated activities has taken on nutrition-specific and nutrition sensitive interventions including lobbying and advocating in partnership with Government, CSOs & private sector to improve food and nutrition security of very poor households. CSA for Sun and Right to Food Movement in implementing the pathway. Secrteriate of the CSA SUN was Concern Worldwide from 2017 to 2018 and Save the Children is from 2019 to 2020. In addition the right to food alliance is working to establish the right to food and nutrition in Bangladesh.

Pathway 3: Small-Producers empowerment and Inclusive Markets

The goal of Pathway 3 is to contribute to an enabling service and governance environment at local, regional and national levels, resulting in the increased inclusion of marginalized group (small-scale producers including women, youth and workers) and their organizations in value chains, which contributes to improved incomes and livelihoods of these groups and sustainable value chain development. The geographical focus of pathway 3 is in the Northern area of Bangladesh.  Helvetas Swiss Intercooperation with two local NGOs (SKS and GUK) is implementing pathway 3. The Leprosy Mission International-Bangladesh (TLMI-B) has joined in 2017 under Pathway 3. The project is named as Empowering Self Help Groups (SHGs) on Convening and Convincing (ES-CC).

The CEA program has three components named Research & Knowledge, Capacity Development, Lobby and Advocacy. Evidence and issues identified on specific topics for each pathway. Stakeholders received capacity building training on lobby & advocacy, pathway wise some basic training. The skill gained from training and an issue identified from study has been applying for lobby advocacy initiatives at local and national level.

Purpose/Objectives of this Assignment:

  • To capture the learnings and major achievements of the CEA program over the project periods (2016 to 2020)
  • To collect (from the field and head office of partners organization), compile and finalize the project’s outcome stories (at least 20) for 3 pathways after discussion with partners and field visits.

Head and relevant field office location to be visited:

  • ICCO Cooperation (lead agency): Dhaka
  • Helvetas Swiss Intercooperation: Dhaka and Gabandha
  • The Leprosy Mission International Bangladesh (TLMIB): Dhaka and Nilphamary
  • Nijera Kori: Dhaka and Rangpur
  • CSA for SUN (Civil Society Alliance for Scaling up Nutrition): Save the children (Dhaka) may be required to collect information from Khulna, Rangpur and Barishal divisions.
  • Right to Food Bangladesh: Dhaka
  • Light for the World

Specific Tasks to be undertaken by the Consultant (s):

Major indicative tasks of the consultant(s) are:

  1. Propose an effective methodology to conduct the consultancy services and the methodology should be participatory as far as possible throughout the process.
  2. The Consultant will visit partners field, beneficiary groups, and head office, meet focal persons and collect outcome stories
  3. Articulate outline stories as prescribed format from ICCO.
  4. The Consultant will communicate and consult with programme and Communication team of ICCO  before finalization
  5. Consultant will have to follow the guidance of the ICCO team members to collect the stories.


  • Soft  Version of a High Quality Project learning Report, as an effective sustainability tool will be further used as a learning document tool.

Qualifications required for the consultant:

The consultant should have -

  • Excellent in English writing and communication
  • Substantial experiences in documenting the major outcome of the project in line with the possible indicators of the programme.
  • Good report writing skill, specifically on the similar types of content development.
  • Working in tight schedule and maintaining deadline for deliverables
  • Understanding on L&A activities
  • Understanding on the indicators wise Achievement tracking 

Lines of Communication:

The Consultant will report to the Advocacy and Inclusion Coordinator  ICCO Cooperation.

2. Standard Terms

Duration of the consultancy work:
This consultancy is required for a period of maximum 30 working days with ICCO Cooperation from the days of consultancy awarded:

Guidelines for technical and financial Proposal Submission

  • The respective consultant is requested to submit his/her Proposal with the brief concept, detailed plan and time frame in no more than 2 pages, including the names of the consultant with short profile (within one page in addition) and provide a list of recent clientele, credentials and constitutional documents along with the two references of the parties. Field and head office visits of the partners office are included within this time frame.
  • Interested bidders are also requested to submit their financial proposal along with the technical proposal for a period of 30 working days consultancy, inclusive all VAT and Taxes as per policy of the government of Bangladesh which shall be deducted at source prior to the payment.
  • Expenses not specified in the financial proposal or not mentioned in any section of the agreement are the sole responsibility of the Consultant.


The consultant will be paid an agreed amount including tax & vat for the total assigned service. Full payment will be made upon completion of the assignment. The payment mode would be in three (03) installments for the entire assignment against invoices issued by the Consultant:

  • First installment is 20% after submitting the inception plan;
  • The rest of 30% of the payment will be made after submission of the draft stories.
  • And remaining 50% will be paid upon satisfactory submission and acceptance of the final outline story, process report and content structure of the Newsletter with all raw data as specified in the agreement.

ICCO Cooperation will not be liable for any bank charges arising from incorrect bank details being provided to us.               

Accommodation & Food Allowance:
No accommodation and per diem will be paid in addition to agreed consultancy fees.

Copyright and Confidentiality:

  • ICCO Cooperation will have the copyright for all the documents prepared by the consultant(s) if any, and the final report with due acknowledgement. No part of the document should be reproduced or published in any manner without prior written approval of ICCO Cooperation.
  • The assignment will not be subcontracted to anyone / other party.
  • Confidentiality of all the information will be assured at all times.
  • This assignment is being funded by ICCO Cooperation and therefore it shall be the owner of the assignment output. The individual will have no right of claim to the assignment or its outputs once completed. Any reports/research reports and process documentation produced as a part of this assignment shall be deemed to be the property of ICCO Cooperation and the service provider will not have any claims / rights and will not use or reproduce the contents related documents/material without the prior written permission of ICCO Cooperation.

Please send the short proposal, budget and CVs of consultant or before 17 September, 2020 at procurement.bd@icco.nl

For any queries please email at m.mohajan@icco.nl or visit our office from 10:00 am to 4:00 pm.

** ICCO Cooperation holds the authority to cancel the order without any compensation if the deliverables do not match the promised quality and/ or sample provided by the vendor.

More than one consultants can jointly submit the proposal