Terms of Reference for Consultant(s) to Develop Training Materials to enhance disaster preparedness and management of Union/Upazila Disaster Management committees, producers and community leaders.


ICCO Cooperation (www.icco-cooperation.org) is an international organization, whose mission is to end poverty and injustice in the global south, in partnership with enterprising people. We invest in the power and dreams of entrepreneurial people, stimulate their entrepreneurial spirit, and connect them with businesses, governments and social organizations. 

ICCO Cooperation is playing the lead role to implement EU funded “Sustained Opportunities for Nutrition Governance (SONGO) project” to improve maternal and child nutrition in Kurigram and Gaibandha districts. The SONGO project is 5 years duration with 4 inter-linked outcomes; (1) Local nutrition governance and decision-making mechanisms are strengthened (2) Maternal and Child Health and Nutrition Practices are improved (3) Household WASH Practices Improved (4) Household access to nutritious food is improved. RDRS Bangladesh has been ICCO's long standing partner in a variety of large poverty alleviation and development projects in Bangladesh, often with food security components. RDRS will implement the project activities such as community mobilization, capacity building, committees formation, meeting organisation, workshops, monitoring, etc at a field level.

SONGO emphasizes the importance of sustained governance as a primary outcome and a precondition to achieve other outcomes that are based on NPAN-2 and three interlinked pillars or pathways (as per the UNICEF Conceptual Framework on Undernutrition.

  • HH food and nutrition security (including availability, economic access and use of food)
  • Feeding and caregiving resources and practices (including maternal, HH and community levels)
  • Access to and use of health services as well as a safe and hygienic environment (i.e. food, care and health).

While availability and accessibility of nutritious and safe food at HH level is a precondition for improved nutrition it does not automatically lead to improved nutrition among all HH members. Lack of nutrition, health and WASH related knowledge, attitudes and practices as well as intra-HH dynamics often impede nutrition improvement. Evidence has also shown that the extent to which women have access to and control over productive resources, time, knowledge and social support networks largely determine their own nutritional status and the kind of care they provide for their children and for the rest of the HHs. The nutritional status of a woman before and during pregnancy has a direct impact on the development and nutritional status of her baby. In order to address child under nutrition fully, the SONGO project will therefore employ nutrition-specific as well as nutrition-sensitive interventions through a lifecycle approach to deliver the right services and messages to the right person at the right time. The implementation will incorporate a Social and Behavior Change (SBC) strategy, using multiple approaches, ranging from interpersonal communication (such as counselling by health workers) to mass media (such as radio campaigns). SONGO will reach out to 120,000 HH final beneficiaries of which 95,000 HH are direct beneficiaries. The approach is based on proven and evolving experiences taking into account the importance of pre-conditions to address e.g. dimensions of availability and access to food as well as the required synergy between interventions and actors at various levels. Interventions will focus on mobilizing and coaching target groups as well as local public, private and development actors to collectively take the necessary actions towards improved nutrition.


Kurigram district:

  • Char Rajibpur Upazila: Char Rajibpur and Mohanganj Unions
  • Chilmari Upazila: Chilmari and Ramna Unions
  • Rowmari Upazila: Bandaber, Dantbhanga and Jadur Char Unions

Gaibandha district:

  • Gaibandha Shadar Upazila: Ghagoa ,Gidari and Kamarjani Unions
  • Fulchari Upazila: Fulchhari,Udakhali and Kanchi Para Unions
  • Sundarganj Upazila: Belka, Chandipur, Haripur, Sreepur and Tarapur Unions


SONGOs working are is heavily disaster  prone, where every year flooding is a very common incident resulting in damaging crops, livelihood assets, livelihood patterns, which creates adverse impacts, ranging from  public health hazards, infrastructural damage including market facilities, transportation, embankment erosion and other social problems and gender sensitive issues. In addition to this, the governance capabilities of the committees involved in disaster management requires assistance, with more productive meetings, actions and coordination.  

Output of the consultancy will be used to develop and enhance the knowledge and skills of Union and Upazila Disaster Management Committees (UDMC), other community leaders and some grassroots agricultural producers to integrate risk reduction disaster preparedness in plans and ensure such solutions are gender responsive.

Training Module:

  • This will firstly be in the form of a locally and nationally relevant 3 day long training module, that will also equip producers, community leaders and disaster management actors (including committee members) in matters such as warning, flooding damage mitigation, river erosion, livelihood protection, drought management and severe cold wave preparedness and management. This should draw on reference from and respect government guidelines (Trainer handbook/ training module on disaster management committee) , other locally applicable disaster training and management modules and protocols etc.
  • Furthermore, this module will be required to build capacity building of participants for adopting gender responsive, inclusiveness and risk-informed development planning.
  • Finally, community enhancement on the capacity of participants on crop damage protection, asset protection and developing of basic warning raising methods will complete the proposed agenda.

Disaster Management Committee Action and Meeting Guide:

  • Based on gaps identified in committees by project or consultations with stakeholders, Develop guides and templates for improving the effectiveness and functioning of disaster management committees
  • These templates and guides should include and involve at a minimum organised discussion points, new disaster developments, coordination of responses by government, governance actors, NGOs and civil society, action plan development and monitoring frameworks.
  • This guide should respect the government mandate, however should be capable of improving facilitation of Disaster Management Committee meetings at Union, Upazila levels.

ToT Delivery of technical SONGO Staff on enhancing the knowledge and skills of Union/Upazila Disaster Management committees, producers and community leaders on disaster coping mechanisms for disaster preparedness and management:

  • One ToT delivery based on the final developed Training Module and Disaster Management Committee Action and Meeting Guide for Technical SONGO staff.


  • The consultant(s) will be expected to: 
  • Submit a detailed work plan for the consultancy period. This work plan shall be submitted for review and approval by ICCO two (2) days after the signing of the contract and before commencement of the consultancy.
  • In consultation with ICCO, develop and submit drafts of modules ensuring that they are aligned with the principles of ICCO.
  • Present the Training Needs findings and justification for inclusion within the training module to ICCO in report format.
  • Based on identified training needs by consulting local stakeholders, a complete training module will need to be developed for delivery of 3 days long training to Union and Upazila Disaster Management Committees, producers and community leaders. At a minimum the areas likely to require addressing will:
  • Enhance the knowledge and skills of Member of the Disaster Management Committees, producers and community leaders on disaster preparedness and management.
  • Improve Capacity of producers and  members of the Disaster Management Committee (UDMC) to address gender responsive and disability inclusive approaches in disaster preparedness and management
  • Disaster Management Committee will be able capable and clear to perform their roles and responsibilities in regards to disaster preparedness and management.   
  • Based on the above agenda and identified training needs develop IEC materials for use in delivering the training module effectively.
  • A ToT format will also be required to equip the trainers to the prerequisite level required  to deliver the module.
  • Facilitate/delivery ToT (  Training of Trainers) at least  01 batches for SONGO staff
  • Submit the first draft of the training module (soft copy) based on the feedback from ICCO by day 30  of the consultancy period.
  • Develop/Customise templates and guides for effective conducting of Disaster Management Committee meetings, action plans, agenda points, coordination of members and planning; this should be customised differently as required for upazila and union levels.
  • Following delivery of the first draft, revise and refine the content of the training module after receiving feedback from ICCO
     Submit the final draft of the training module (soft copy) and Disaster Management Committee Action and Meeting Guide within 5 days after receiving feedback (Bengali version),


The chosen consultant will liaise with the Operation Lead, SONGO Project and Head of HR and Admin throughout the period of the consultancy. The consultant will be required to supply the expected deliverables listed below by the end of the consultancy. 
The consultant will complete the deliverables in a location of their choosing, with no requirement or undertaking on the part of ICCO Cooperation to transport them to project areas. 
At a minimum, the likely scope of work would be expected to include but not limited to the following:

  • Review of project documents and relevant  secondary resources
  • Consult with producer, Federation and members of UDMC and UzDMC of Kurigram and Gaibandha
  • Consult  with the staff of the Disaster Management Officer,, DAE and DLS, DPHE of Kurigram and Gaibandha.
  • Project areas visit and consultation  with different stakeholders (local NGO,UP & Upazila for example).


  • Oversee the overall development of the training materials and provide feedback on drafts submitted to ICCO.
  • ICCO can facilitate meetings/interviews/discussions with key local stakeholders based on requirements of the consultant. However the consultant will complete the deliverables in a location of their choosing, with no requirement or undertaking on the part of ICCO Cooperation to transport them to project areas.
  • Payment will be made on accomplishment of the task according to contract and deliverables met.              


This consultancy is expected to be completed within 30 days. The consultant will be expected to start working two (2) days after the signing of the contract and before commencement of the consultancy in last week of February, 2020. The consultant(s)/firm will be expected to submit the preliminary draft by at latest 3 days before the expected end of the consultancy duration.


  • Master of Disaster Management or a related field. 
  •  At least 3 years experience in the design and implementation of training materials with a focus on disaster management, climate change and livelihoods 
  • Experience or proven knowledge of preparing training modules 
  • Specialization in capacity development/building, training, and training needs assessment
  • Previous experience delivering or developing ToT (training of trainers) curricula
  • Previous experience working with community based producer group (extreme poor households) is desirable  
  • Ability to work under pressure and to deliver in a timely manner without compromising quality standards


Interested consultant(s)/consulting firms must submit the following documents for appraisal. Proposers who do not submit the below mentioned documents will not be considered for further evaluation.
The proposal should include:

  • Consultant CV highlighting  past achievements
  • Introduction letter including a brief overview of the assignment as understood by the bidder
  • Methodological outline or technical proposal for delivery
  • Preliminary detailed itemized work plan – including timeframes for submissions of drafts 
  • Financial proposal with detailed itemized budget and price justification 
  • Annexes: if Any documents, such as work samples, or other information, which the consultant feels will assist proposal review team in evaluating the proposal 

Prospective consultants should submit a written proposal both hard and soft copy (hard copy by courier and soft copy via email) to;

Martin Mondol
Head of HR & Admin
ICCO Cooperation
Bangladesh Country Office,
House 14
Road 32
Dhaka 1212
T: +88 (02) 9861219
E: procurement.bd@icco.nl

Any queries about the consultancy should be addressed to Mostafa Nurul Islam at mostafa.islam@icco.nl

Deadline: 20th February 2020