SHUJAN- Shushashoner Jonno Nagorik
 

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Position: Finance and Administration Officer
Accountable to: CEO and Trustee Shujan Trust
Functional Relationship: Central Coordinator
Staff Category: Core and fulltime
Duty Station: Dhaka
Joining Time: Immediately

Organization Profile

SHUJAN-Shushashoner Jonno Nagorik (Citizen for Good Governance) was formed in 2002 as an initiative of a group of concerned citizens of Bangladesh with the purpose of promoting democracy, decentralization, electoral reforms, clean politics and accountable governance. As a non-partisan pressure group, it provides an effective platform for people to discover their voices and be heard. SHUJAN has already achieved solid successes in its priority areas.

Position Profile

This is a mid-level position. Reporting to the CEO and Trustee, Shujan Trust. The successful candidate will be responsible for overall financial management,  Administration and Support service and HR management of the organization.


Major Duties & Responsibilities

A.  Accounts and Finance (50% time)

  • Assist in preparing budget, financial reports as per organization and donors’ requirement.
  • Maintain software base cash book, ledger, sub-ledger etc.
  • Prepare various financial statements and reports monthly, quarterly, yearly basis as per donors, government and trustee board’ requirement.
  • Scrutinize bills and vouchers in accordance with financial policy of the organization as well as law of the land and recommend payment
  •  Prepare year and project ending accounts such as trial balance, receipts and payments accounts, income statement and Balance sheet for external audit of the books of accounts and provide necessary documents to the external auditor and meet their queries.
  • Prepare all tax related returns (75, 75A, 108,108A etc.) and ensure timely submission of these returns to NBR
  • Ensure that Income Tax and VAT are deducted from bills as per government rules before making payments of bills and deposit VAT/TAX in the government treasury
  • Ensuring full compliance of donors and Shujan financial, procurement, subaward, and value-for-money (VFM) requirements, while maintaining strong internal controls, accurate financial reporting, and effective financial support to program.
  • Closely track program spending against the approved budget and ensure that Shujan Trustee and related staff have up-to-date information about deviations or potential deviations from the approved budget.   

B.  Administration (30% time)

  • Ensure repair & maintenance of office equipment, vehicles, furniture & fixture and office premises
  • Ensure timely procurement of all logistics following procedures and policy and sending these to the field offices as per field offices requirement. Also ensure proper stock/store systems are followed. Also update and maintain fixed assets register.
  • Arrange local and international travel logistic support including tickets purchase, hotel accommodation, transport, visa related work for local staff and expatriates’ visitors.
  • Ensure customs formalities /clearance of personal effects all expatriate personnel/foreign guests.
  • Prepare deed of agreement and renew the existing agreement as and when required for office rent, and office security and repair and maintenance of office premises.

C. Human Resources (20 % time)

  • Assist in timely recruitment of staff, orientation and training arrangement for newly hired staff.
  • Develop JD, training and onboarding material for newly recruited staff.
  • Maintain employees' retirement fund (PF Gratuity), health fund, life insurance policy, safety and welfare of all employees.
  • Maintain personal files and records of all employees.
  • Other HR related work such as employees' confirmation, promotion, transfer, reassignment, leave record etc. as per organization policy.

Educational Qualifications and Language Skills
  • Master’s degree in accounting from reputed university. CA course completed will be given preference.  

Other Qualifications and Experiences
  • Age 30 to 35 years.
  • Minimum 4-5 years works experiences in related field at International/ National NGOs or development organization.
  • Sound knowledge on VAT & TAX and deduction at source
  • Practical knowledge and skills in computer accounting software especially Quick book online plus
  • Vast Knowledge in IAS, IFRS, Foreign Donation Act
  • Practical experience in preparing FD-2, FD-3, FD-6, Fd-7 etc.
  • Computer literacy is mandatory, Proficiency in MS Word, Advance MS Excel, Power Point etc.
  • Pro-active, self-starter and result oriented
  • Excellent interpersonal and communication skills in Bangla and English
  • Professional, Honest, Dedicated, Energetic, Smart, Team builder, Polite in manner with positive personality
  • Strong analytical and problem-solving skills.

Salary and Benefits
Completive and Market standard
How to Apply

Please submit a CV of a maximum of four pages and a cover letter of not more than one page detailing your experience and suitability for the position.

Please send your application to shujan.info@gmail.com with the subject line “Application for the position of Finance and Administration Officer. Applications that meet application guidelines and address the candidate's suitability for this position will be shortlisted and contracted for written test.

Shujan is an equal-opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class.

Shujan strongly follows ZERO TOLERANCE policy towards Sexual Harassment, Exploitation and Abuse (SHEA), Child Protection Policy and other relevant safeguarding policies and expects all employees to abide by the Safeguarding Policies and Code of Conduct of the Shujan.

Application Deadline: March 15, 2026