Finance Assistant
Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
FUNCTION
The Finance Assistant will be accountable for following financial and accounting aspects of the country program office and process of routine financial transactions in accordance with Heifer’s policies and procedures.
ESSENTIAL CHARACTER TRAITS
Honest, accountable, professional judgement, detail-oriented, efficient, organized, self-starter and dependable.
RESPONSIBILITIES & DELIVERABLES
A. Accounting (60%)
- Responsible for ensuring that all transactions vendor payments are timely made and recorded
- Adequate supporting documents are in place for all transactions and in compliance to in-country/HQ policies
- Verification of bills in coordination with responsible team for required supporting documents.
- Payment to vendors are timely made and vendor database is updated.
- Ensure arithmetic accuracy of bills, salary payment.
- Ensure timely advance payment and adjustment of country and regional office.
- Ensure that all taxes, provident fund and related deductions are made and deposited in required institutions on time.
B. Vouching of Financial Transactions (15%)
- Prepare voucher and ensuring approval on vouchers
- Calculate VAT and TAX from the payments, maintain VAT and Tax register, prepare treasury challan and deposit to the Bank.
- Prepare and submit VAT and Tax statutory report to VAT and Tax authority in stipulated time.
C. Data Entry of Financial Transactions (10%)
- Provide timely entry into Agresso with compliance to tax and VAT requirements and HQ apps and procedures.
D. Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)
- Create files for each project
- Secure monetary funds
- Effective filing system is in place in the office and transactions are serially filed.
- File financial documents appropriately in the relevant month when posted in Agresso.
- Ensure cash/cheques received are safely kept in locker/vault
- Voucher and supporting documents scanning as per guidelines.
E. May perform other job-related duties as assigned (5%)
- Perform other related duties as assigned and project partner office visit.
Minimum Requirements
Bachelor’s degree in accounting, finance, business administration or related fields is required, plus one (1) year of experience.
Preferred Requirements
- Good understanding of Accounting Principles
- Strong vouching, accounting and bookkeeping skills
- Computer proficient in accounting software, ERP, word processing, spreadsheets, electronic mail and internet (Microsoft preferred)
- Sound in English and Bengali, both spoken and written
- Ability to maintain strict confidentiality and integrity
Most Critical Proficiencies
- Thorough knowledge of general financial and accounting procedures.
- Up-to-date knowledge of office technology gained through technical training and work experience.
- Ability to handle work in a timely and accurate manner with tact and discretion, as required.
Essential Job Functions and Physical Demands
- Demonstrate a high degree of honesty and integrity
- Ability and willingness to work on a flexible schedule
- Motivated to work responsibly with little supervision
- Sound written and verbal communication skills in Bengali and English
- Ability to work with sensitive information and maintain confidentiality
- Ability to meet and deal with others in a courteous and tactful manner
- Ability to foster and maintain a spirit of unity, teamwork and cooperation
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