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The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federal enterprise with worldwide operations. GIZ supports the German Government in the field of international cooperation for sustainable development. GIZ has been working as a development partner of Bangladesh since 1972 under bilateral agreement. Currently, we are working in the areas of renewable energy, adaptation to climate change, private sector development and technical education, biodiversity, as well as good governance and displacement.
For the team of our “GIZ Office Dhaka”, we seek applications for the position “Administrative Specialist” for the office of Country Director & Head of Finance and Administration.
Job Location: Dhaka
Number of Position: 1
Band: 4
Contract Duration: 1 (One) Year
A. Responsibilities
The position holder is responsible for:
- Managing an area of responsibility that forms part of the country office objectives, office team agreements and/or agreements with the superior
- Assisting country office initiatives to provide professional advisory services to and cooperate with a broad range of target groups/stakeholders
- Advising supervisor on all tasks when implementing GIZ rules and regulation
- Advising supervisor in the field of county office planning, steering and monitoring
- Independently implement goals and requirements set by the supervisor
- Make decisions which have a short-term effect within a limited project area/ unit
- Assisting supervisor to identify day to day problem and suggest appropriate solution
In this context, the position holder fulfils the following tasks:
B. Tasks
1. Core scope of tasks
Office Administration and coordination
- Supports the Country Management (CD and LFA) in all aspects of their specific duties
- Organises events, meetings and conferences on behalf of the country management
- Coordinates meetings and conferences organized by the Country Office, overseeing planning, scheduling, and execution. Responsibilities include coordinating logistics, drafting agendas, communicating with participants, and tracking action items
- Prepares independently necessary documents (including presentations) for meetings on country office level and maintains the necessary documentation
- Participates in meetings on country level and prepares minutes
- Coordinates the arrangements for specific missions/visits related to the Country Office
- Is responsible for the general communication/ coordination with HQ South Asia regional division
- Conducts internal archive and coordinates the country wide inventory in close cooperation with Finance Officer(s)
- Coordinates/ follows up autonomously with Unit Mangers for necessary task related to LFA and CD office
- Partaking in security and safety related tasks
- Undertakes the role of First Aid Warden for GIZ Office
2. Other Duties/Additional Tasks
- Keeps information confidential particularly in the field of personnel and finances
- Assists in and/or carries out other activities and tasks, as assigned
C. Required qualifications, competences and experience
Formal Education
- Bachelor’s in business administration (BBA) or a relevant field
Professional Experience
- 3 years of professional working experience in a similar position
- Experience in marketing/customer relation will be an added advantage
Competency/other qualifications
- Good interpersonal and communication skills
- Diplomatic attitude towards all stakeholders
- Loyalty and discretion
- Keen sense for confidentiality
- Ability to work in an intercultural environment
- Ability to work well under pressure and must be a strong team player
- Fluency in both English and Bangla is essential
- Knowledge of German Language is an asset
- Excellent working knowledge of computer programs (e.g. MS Office, Ms Teams etc.)
We only accept electronic applications.
If you meet the above requirements, please apply through the link below.
Click Here
Please, submit your CV in .pdf format (word document will not be accepted)
Last Date of Application: 03 February 2025
No phone calls please. Only short-listed candidates will be contacted.
All applications will be treated according to the merit and with strict confidentiality |
