Recruiting Organization: Bangladesh University of Textiles (BUTEX)

Position Name: Admin and Finance Officer

Number of position(s): 01

Recruitment Circular :

For managing the administrative and financial activities of the scholarship ‘KiK-makes the difference” under the BUTEX-KiK-GIZ scholarship cooperation project, on a fixed-term basis (until December 2025) with an attractive salary, we are calling for applications from Bangladeshi nationals fulfilling the below-mentioned qualifications:

Job description: Admin and Finance Officer

Tasks:

Administration

• Coordinating of all administrative and logistic arrangements for the support office
• Support Coordinator for the quarterly reporting, especially for the financial reporting.
• Travel management (if any); arranging local travel needs for the support office personnel and possibly during client visits.
• Monitor and ensure availability of supplies and performs procurement-related activities up to the specified guideline amount for the support office
• Ensure integration with BUTEX administration structure and protocols for approval to ensure smooth operation of the support office
• Ensure verification of documents where necessary
• Ensure proper document management and taking data backups where necessary

• Support on screening of application on scholarship and pre-selection of suitable candidates bases on agreed criteria
• Support in organizing and implementing monthly extra-curricular activities such as meetings and events with scholarship holders
• Jointly with GIZ and German universities support preparation and logistics for internships in Bangladesh as well for semester abroad for selected students
• Support GIZ to present scholarship program at selected schools (especially UCEP schools) and identify potential scholarship candidates

Finances and Accounting

• Assists in the financially sound implementation and finalisation of GIZ’s contract with BUTEX for the university scholarship cooperation project
• Manage cash-in-hand and support office bank account (separately opened for the support office) and arrange for all related payments according to the budget. Also ensure bookkeeping of the entire support office.
• Ensures appropriate approvals and timely availability of funds for regular office running, scholarship payments, student activities and events
• Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category) for the support office, travel, accommodation, and others as required
• Collects and prepares proper receipts
• Ensures document management separately for invoices (Scholarship payment, office running payments, expert fees, travel/events/activities payment, billing to GIZ and bills paid to external vendors ad-hoc when required), procurements and student activities/events/reports.

Communication

• Be the communication focal for the scholarship support office at BUTEX, especially for the students
• Regularly research regarding available scholarships (national and international) and make information pamphlets/fact sheets for students
• In tandem with the coordinator and mentors, support students in scholarship identification and application processes

Qualification and competencies / experiences

• At least Bachelor’s in Business Administration (BBA) or relevant fields
• 2-3 years of relevant work experience (admin and financial) (could be relaxed for potential candidates from BUTEX)
• Experience and skills in accounting, bookkeeping, receipt management
• Good understanding of public university regulations as well as EU rules and regulations regarding financial and administrative management is desirable
• Experience working in public universities, especially within the scholarships/student affairs/financial aid context and with relevant government and international entities is highly desirable
• Experience in working with local vendors and contractors in Dhaka.
• Experience in working with international organizations and implementing project-based contracts as well as raise invoices.
• For candidates with specific relevant experiences, experience terms can be relaxed

Other knowledge, requirements, and additional competences

• Readiness to liaise with BUTEX and GIZ to ensure compliance (local and EU) of the financial and administration management. GIZ will provide briefing regarding its own regulations.
• Active, self-motivated and has a can-do approach. Ability to work with minimal supervision and handling multiple roles.
• Good communication and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Must be a strong team player, organized and efficient.

Conditions:

• Interested candidates must submit their written application using the BUTEX application format (Word format : click here and PDF format: click here). Candidates must attach photocopy of their national ID, 02 copies of passport size photograph and attested copies of educational and employment related certificates with the application.
• Candidates must provide name and contact number (telephone/mobile number) two reference who are not relatives and can provide proper information on the applicant regarding his/her qualifictions, experience and suitability.
• 05 (five) full sets of the application must be submitted
• Name of position applied for must be mentioned properly and legibly on top of the sealed envelop
• Already employed applicants must apply with proper approvals from their authority
• In case of large number of applicants, a written test might be arranged
• Only shortlisted candidates will be contacted for interview/written test with the date, time and place via email or SMS. No TA/Da will be provided for attending the written test/ interview. All original experience certificates and academic documents must be shown at the interview.
• Experience means relevant experience. Applicant must be skilled at spoken and written English and must be good using IT applications.
• The BUTEX authority reserves the right to accept/cancel applications without showing reasons.
• Incomplete and incorrect application will be deemed as cancelled.
• After selection, position holder must sign a declaration for never accepting or providing dowry for his/her own self or any other family members.

For the main recruitment circular: Click here

For more information on the BUTEX-GIZ-KiK scholarship cooperation : Click here