FRIENDS IN VILLAGE DEVELOPMENT BANGLADESH (FIVDB)
ROLE PROFILE

Officer – Procurement & Logistic
TEAM/PROGRAMME: USAID HICRA LOCATION: Bandarban, Khagrachori, Rangamati District Office
GRADE: VII POST TYPE: Regular (30th September 2026)
INTRODUCTION:

Cox’s Bazar, Bandarban, Rangamati and Khagrachari districts are among the lowest ranked in Bangladesh for education, skills training, food security, poverty and agricultural productivity. The situation has worsened since 2017, with the Rohingya refugee influx, which has put enormous pressure on the local economies, resulting in loss of livelihoods, depressed local wages, and distorted local markets. Moreover, these districts are prone to chronic and rapid onset disasters.
In response, the USAID Host and Impacted Communities Resilience Activity (HICRA) led by Friends In Village Development Bangladesh (FIVDB) is taking an integrated approach to improve the overall well-being and resilience of people residing in the communities hosting or impacted by the Rohingya refugee crisis.  This includes implementing livelihoods; water, sanitation, and hygiene (WASH); natural resource management (NRM); and disaster risk reduction (DRR) interventions with an estimated 114,000 households across the four prioritized districts.
ROLE
This position is responsible for overseeing District based procurements of services and goods as needed to implement project interventions. The incumbent will follow the procurement policies and procedures. Procurements may include equipment, materials, printing, short term, contracts, venues, office supplies etc. 
SCOPE OF ROLE:
Reports to:  District Coordinator
Staff directly indirectly reporting to this post: N/A
Functional reporting: Manager Finance & Administrative
Key contacts: Technical Coordinators (who will request for procurements), Manager Finance & Administrative, Area Coordinators, Technical Officers.
Main Areas of Responsibilities.
Major Responsibility
  • Responsible for district-based procurements which may include purchase orders, renting and leasing cars, venues, printing, procuring materials and supplies as per the project’s procurement policy.  
  • Regularly update procurement tracker. Maintain proper documentation.
  • Handle all district-based tenders for procurement.
  • Maintain inventory of physical property/assets.  Reconcile inventory with the equipment records, at least once a year.
  • Respond to requests for procurement from other project staff. Arrange for a procurement committee meeting when needed, follow up and prepare minutes.
  • Follow procurement manual and delegation of authority to secure necessary approvals.
  • Share quotes of items with the requestor and supervisor.
  • Review budget of procured items with supervisor.
  • Collect necessary bids and confirm cost reasonableness.
  • Prepare necessary paperwork such as a comparative statement/bid summary secure approval.
  • Manage and maintain procurement files.
  • Coordinate with different field and sub offices and provide support to all FIVDB Catchment and Union level offices for procuring goods and services they need.
  • Prepare Procurement Agreement and Contracts as per FIVDB Policy.
  • Prepare different reports and update all the contracts as needed. Provide assistance to internal and external auditor, consultants, Researchers, Donors and other visitors with information, documents and make necessary coordination.

Required Qualifications

  • Minimum 3 years’ working experience in procurement and logistics
  • Experience with USAID procurement is preferred
  • Graduation in any discipline. Degree/courses on procurement will be preferred.

Skills :

  • Excellent interpersonal communication skills
  • Proficiency in documentation, facilitation, and reporting.
  • Strong analytical abilities.
  • Competency in strategic thinking, decision making, and problem-solving.
  • Excellent skills on process facilitation and coordination with high standard
  • Good listening skills
  • Good presentation skills
  • Excellent time management skills
  • Good supportive supervision skills
  • Experience to work in accounting software.
  • Hands-on computer (MS Office/Excel and powerpoint) operating skills              
  • Ability to work in high stress situations such as emergency response.
  • Experience working in Cox’s Bazar or Chittagong Hill Tracts desired

Competencies:

  • Leading and inspiring others,
  • Delivering results,
  • Developing self and others,
  • Problem solving and decision making,
  • Innovating and adapting
  • Inclusive
  • Empowering
SKILLS AND BEHAVIOURS (our Values in Practice)
Respect: We strive to acknowledge the contributions of stakeholders and staff and foster an environment that values dignity.
Diversity: We value, respect, and appreciate the unique talents of every individual and work to remove bias for our decisions and actions in our efforts.
Quality: We value the experience and skills of individuals and support and encourage excellence.
Participation: We empower constituents through active participation, and amplify diverse voices, fostering inclusive decision-making and community-driven development.
Integrity: Committed to improving lives with integrity, we uphold honesty, fairness, and truthfulness in all our actions and decisions.
Do no Harm: We ethically enhance communities' lives across all programmes, ensuring equitable, empowering, and non-exploitative interventions that respect and uplift the vulnerable without reinforcing societal inequalities.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Gender
The role holder is required to carry out the duties in accordance with FIVDB gender policy.


Application Deadline : 23 January, 2025