FRIENDS IN VILLAGE DEVELOPMENT BANGLADESH (FIVDB)
ROLE PROFILE

Senior Officer, Finance and Administration
TEAM/PROGRAMME: USAID HICRA
 LOCATION: Cox Regional Office
GRADE: VI
 POST TYPE: Regular (30th September 2026)

INTRODUCTION:

Cox’s Bazar, Bandarban, Rangamati and Khagrachari districts are among the lowest ranked in Bangladesh for education, skills training, food security, poverty and agricultural productivity. The situation has worsened since 2017, with the Rohingya refugee influx, which has put enormous pressure on the local economies, resulting in loss of livelihoods, depressed local wages, and distorted local markets. Moreover, these districts are prone to chronic and rapid onset disasters.

In response, the USAID Host and Impacted Communities Resilience Activity (HICRA) led by Friends In Village Development Bangladesh (FIVDB) is taking an integrated approach to improve the overall well-being and resilience of people residing in the communities hosting or impacted by the Rohingya refugee crisis.  This includes implementing livelihoods; water, sanitation, and hygiene (WASH); natural resource management (NRM); and disaster risk reduction (DRR) interventions with an estimated 114,000 households across the four prioritized districts.

ROLE
The Senior Officer Finance & Administration will oversee day to day finance functions including treasury functions, He/ She will ensure accurate, complete and reliable financial information and system for Cox regional and district office.  Will close liaison with sub district offices, and oversee financial transactions are efficiently maintained and also oversee the control of project assets and cash flow. Assist Manager Finance and Administration to ensure compliance with USAID HICRA and FIVDB accounting policy, donor requirements and generally accepted accounting principles are properly followed.

SCOPE OF ROLE:
Reports to:  Manager Finance and administration (Cox’s Bazar)
Dimensions:  Frequent field visit.
Staff directly indirectly reporting to this post: N/A
Key contacts: DCOP, Senior Manager Finance and Administration. Districts Finance Manager, Sub districts Assistant finance &Admin.

Main Areas of Responsibilities.
A. Major Responsibility

  • Responsible for the entire payable functions of regional office including treasury functions.
  • Operate accounting software and provide financial reports as applicable.
  • Perform critical analysis of bank statements and bank reconciliation reports monthly to ensure the financial reports are properly reconciled and accurate.
  • Ensure to comply with GoB financial policies ae.g. Tax Law, VAT, CHT/Cox’s Bazar specific requirement if any.
  • Supervise the HICRA banking arrangement in districts and ensure good relationships with the banks.
  • Ensure the timely collection of all receivables from employees for HICRA project if applicable.
  • Close liaison with subdistrict offices to ensure the finance functions are properly executing as per USAID and FIVDB compliance.
  • Review for accuracy all financial reports generated from the accounting system. Also ensure that these reports are generated on a monthly basis.
  • Compile monthly VAT report for Cox’s region and share with Dhaka Finance team.
  • Review fund requests for regional office, district offices and sub districts offices in Cox’s Bazar and take necessary actions to ensure adequate fund flow.
  • Review monthly financial reports of districts and subdistricts offices and confirm all reports are reconciled with accounting software tally to ensure the correctness of report.
  • Play a leading role in the closing of month and year-end financial reports.
  • Provide support during audits conducted by USAID HICRA internal audit, external firms or donors’ reviews/audit.
  • Ensure all donor and NGOAB related audit requirements are compiled and prepare and follow up management action tracker.

Required Qualifications

  • Minimum 6 years’ working experience in accounting, financial management.
  • Minimum of 3 years’ experience of previously working on USAID projects in financial management.

Skills :

  • Excellent interpersonal communication skills
  • Proficiency in documentation, facilitation, and reporting.
  • Strong analytical abilities.
  • Competency in strategic thinking, decision making, and problem-solving.
  • Excellent skills on process facilitation and coordination with high standard
  • Good listening skills
  • Good presentation skills
  • Excellent time management skills
  • Good supportive supervision skills
  • Experience to work in accounting software.
  • Hands-on computer (MS Office/Excel and power point) operating skills                
  • Ability to work in high stress situations such as emergency response.
  • Experience working in Cox’s Bazar or Chittagong Hill Tracts desired

Competencies:

  • Leading and inspiring others,
  • Delivering results,
  • Developing self and others,
  • Problem solving and decision making,
  • Innovating and adapting
  • Inclusive
  • Empowering

SKILLS AND BEHAVIOURS (our Values in Practice)
Respect: We strive to acknowledge the contributions of stakeholders and staff and foster an environment that values dignity.
Diversity: We value, respect, and appreciate the unique talents of every individual and work to remove bias for our decisions and actions in our efforts.
Quality: We value the experience and skills of individuals and support and encourage excellence.
Participation: We empower constituents through active participation, and amplify diverse voices, fostering inclusive decision-making and community-driven development.
Integrity: Committed to improving lives with integrity, we uphold honesty, fairness, and truthfulness in all our actions and decisions.
Do no Harm: We ethically enhance communities' lives across all programmes, ensuring equitable, empowering, and non-exploitative interventions that respect and uplift the vulnerable without reinforcing societal inequalities.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Gender
The role holder is required to carry out the duties in accordance with FIVDB gender policy.

Application Deadline : December 21, 2024