FRIENDS IN VILLAGE DEVELOPMENT BANGLADESH (FIVDB)
ROLE PROFILE

Manager, Finance and Administration (3) - CHT Districts
TEAM/PROGRAMME: USAID HICRA
 LOCATION: Bandarban, Rangamati, and Khagarachari
GRADE: IV
 POST TYPE: Regular (30th September 2026)

INTRODUCTION:

Cox’s Bazar, Bandarban, Rangamati and Khagrachari districts are among the lowest ranked in Bangladesh for education, skills training, food security, poverty and agricultural productivity. The situation has worsened since 2017, with the Rohingya refugee influx, which has put enormous pressure on the local economies, resulting in loss of livelihoods, depressed local wages, and distorted local markets. Moreover, these districts are prone to chronic and rapid onset disasters.

In response, the USAID Host and Impacted Communities Resilience Activity (HICRA) led by Friends In Village Development Bangladesh (FIVDB) is taking an integrated approach to improve the overall well-being and resilience of people residing in the communities hosting or impacted by the Rohingya refugee crisis.  This includes implementing livelihoods; water, sanitation, and hygiene (WASH); natural resource management (NRM); and disaster risk reduction (DRR) interventions with an estimated 114,000 households across the four prioritized districts.

ROLE
The district level Manager, Finance & Administration will oversee day to day finance functions including supporting the development and supervision of USAID HICRA and FIVDB financial policies and procedures, and their application. The Manager, Finance & Administration will ensure accurate, complete and reliable financial information is maintained in the financial system, and oversee effective and efficient control of project assets and cash flow to minimise receivables and currency revaluation losses etc. to ensure compliance with USAID HICRA and FIVDB accounting policy, donor requirements and generally accepted accounting principles.

There are five main areas of responsibility in the Manager, Finance & Administration function:

  • Proper accounting for resources received and used
  • Efficient payment and disbursement system
  • Assurance that resources are used in compliance with controlling rules and regulations (FIVDB and USAID HICRA)
  • Appropriate sharing of information with internal and external sources to document adequate safeguarding and management of resources
  • Support in preparing NGOAB related documents and reporting.

SCOPE OF ROLE:
Reports to:  District Coordinator (administrative) and Senior Finance Manager (functional)
Dimensions:  Frequent field
Staff directly indirectly reporting to this post: N/A
Key contacts: Director F&A

Main Areas of Responsibilities.
A. Major Responsibility

  • Set up USAID HICRA project accounting system and procedures in the district
  • Ensure to comply with  GoB financial policies ae.g. Tax Law, VAT, CHT/Cox’s Bazar specific requirement if any
  • Prepare periodic reports on the status of HICRA district-level budget highlighting changes and variances, and other necessary actions or decisions in district level
  • Supervise the HICRA banking arrangement in districts and ensure good relationships with the banks
  • Ensure the timely collection of all receivables from employees for HICRA if applicable.
  • Perform critical analysis of bank statements and bank reconciliation reports to ensure the accuracy and reasonableness of all bank charges.
  • Review for accuracy all financial reports generated from the system. Also ensure that these reports are generated on a monthly basis.
  • Review HICRA cash flow and recommend intra bank transfers.
  • Review fund request and take necessary actions.
  • Review monthly/yearly system revaluation results to ensure correctness and accuracy
  • Review monthly financial reports to ensure the correctness of information before closing the financial transaction and prepare donor financial reports as per timeline set out in the donor agreement.
  • Play a leading role in the closing of month and year-end financial reports.
  • Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control
  • Monitor accurate and timely submission of financial reports and attendant schedules and attachments to government regulatory agencies.
  • Coordinate preparation of control reports, respond to findings and recommend resolutions or action plans;
  • Provide support during audits conducted by USAID HICRA internal audit, external firms or donors’ reviews/audit
  • Ensure all donor and NGOAB related audit requirements are compiled and prepare and follow up management action tracker.
  • Ensure the finance and operation district units have a clear work plan and a learning and development plan which are logically related to the program objectives. Ensure all new staff in finance and operation units are thoroughly oriented on their responsibilities and role.
  • Liaise closely  with Cox regional office Manager Finance and administration
  • Advise and update supervisor regularly, with direct coordination with Director Finance and Administration on critical financial matters.

Required Qualifications

  • Minimum 10 years’ working experience in accounting, finance, subaward management
  • Experience working in finance and accounting for donor funded programs - preferably USAID funded programs
  • Minimum of 3 years’ experience of previously working in a managerial or supervisory role in financial management

Skills :

  • Excellent interpersonal communication skills
  • Proficiency in documentation, facilitation, and reporting.
  • Strong analytical abilities.
  • Competency in strategic thinking, decision making, and problem-solving.
  • Excellent skills on process facilitation and coordination with high standard
  • Good listening skills
  • Good presentation skills
  • Excellent time management skills
  • Good supportive supervision skills
  • Experience to work in accounting software
  • Hands-on computer (MS Office/Excel and powerpoint) operating skills              
  • Ability to work in high stress situations such as emergency response.
  • Experience working in the Chittagong Hill Tracts desired

Competencies:

  • Leading and inspiring others
  • Delivering results,
  • Developing self and others
  • Problem solving and decision making
  • Innovating and adapting
  • Inclusive
  • Empowering

SKILLS AND BEHAVIOURS (our Values in Practice)
Respect: We strive to acknowledge the contributions of stakeholders and staff and foster an environment that values dignity.
Diversity: We value, respect, and appreciate the unique talents of every individual and work to remove bias for our decisions and actions in our efforts.
Quality: We value the experience and skills of individuals and support and encourage excellence.
Participation: We empower constituents through active participation, and amplify diverse voices, fostering inclusive decision-making and community-driven development.
Integrity: Committed to improving lives with integrity, we uphold honesty, fairness, and truthfulness in all our actions and decisions.
Do no Harm: We ethically enhance communities' lives across all programmes, ensuring equitable, empowering, and non-exploitative interventions that respect and uplift the vulnerable without reinforcing societal inequalities.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Gender
The role holder is required to carry out the duties in accordance with FIVDB gender policy.

Application Deadline : December 21, 2024