VACANCY ANNOUNCEMENT

E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value added services that promote revenue growth and cost containment.

E-Zone HRM Limited has a formal agreement with one of the United Nations Agency to provide outsourcing services under a third party contract.

E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:

Finance and Admin Officer at GS- 5 level

Duty Station: Dhaka

Contract Duration: 12 Months

Number of Vacancies: 1(One)

Contract Type: Contract with E-Zone

Contract Start Date: June 01, 2022

Reporting to: Child Protection Specialist, Dhaka

A. Purpose:

The assignment is to provide the Ministry of Law, Justice and Parliamentary Affairs and UN Agency Bangladesh with technical assistance in relation to the implementation of the activities of the project title “Strengthening Capacity of Judicial System for Child Protection in Bangladesh” and Annual Workplan.

Under the supervision of Child Protection Specialist and Project Director, the role of the Finance and Admin Officer will be to provide general financial support to the project including but not limited to financial reporting, processing of financial transaction, logistics, administration and monitoring of expenditure against the budget.

B. Background:

UN Agency Bangladesh has been providing technical assistance to Law and Justice division, Ministry of Law, Justice and Parliamentary Affairs (MoLJPA) to ensure the rights to protection of children in conflict and contact with the law through its project title “Strengthening Capacity of Judicial System for Child Protection”. The goal of the project is to develop improved and equitable prevention of and response to violence, abuse, exploitation and neglect of children, with particular investments in the targeted areas corresponding to UN Agency Country Program: 2017-2020. The purposes of the project are

  • To establish Children’s Court and make functional.
  • To enhance knowledge and skills along with instrument to support the implementation of Children Act 2013 and related laws and rules for strengthening juvenile justice system and legal support.
  • To strengthen institutional capacity and develop multi- disciplinary and sectoral training module for training to relevant stakeholders on Children Act 2013.
  • To establish coordination and reporting mechanism among Judicial Officers, Law Enforcement Agencies and Probation Officers for effective implementation of Children Act 2013.

Meanwhile, UN Agency Bangladesh has been entered to a new country programme starting from 2022-2026. One of the major areas of Child Protection Programme in Bangladesh is to strengthen the legal and policy framework designed to support the implementation of multisectoral coordinated plans of action to ensure access to justice and protection for children in contact and conflict with the law. Law and Justice Division, Ministry of Law, Justice and Parliamentary Affairs (MoLJPA) and Public Security Division of Ministry of Home Affairs (MoHA) are the two key ministries with the responsibility to implement the Children Act 2013 along with Department of Social Services (DSS) of Ministry of Social Welfare (MoSW). Moreover, other actors like Police Head Quarter (PHQ), Bangladesh Supreme Court, Legislative and Parliamentary Affairs Division of MoLJPA, National Human Rights Commission (NHRC) and National Parliament are the other stakeholders who have been directly and indirectly contributing to shaping the justice system in Bangladesh. This sector has significant achievements in the past five years and a major shift in the approach and incorporation of innovation in the implementation of the justice for children programme provoked a unique dimension of administering justice for children. Therefore, building up on the impacts of the implementation of the interventions made by UN Agency Bangladesh with the Government counterparts in last country programme, it has become crucial to re-strategize the approach and develop a mechanism for the effective utilization of prior UN Agency investments so that planned results for this country programme are achieved.

Therefore, it is crucial to provide the technical assistance of the consultant which includes general financial support to the project including but not limited to financial reporting, processing of financial transaction, logistics, administration and monitoring of expenditure against the budget.

Thus, a full-time consultant who is familiar with the aspects of finance and admin are needed to ensure the timeliness and quality of the implementation of the RAWP 2022-2023 with the ministries and Supreme Court.

C. Deliverables:

ADMINISTRATION

  • Carryout the necessary administrative functions of the project. Also, carryout logistic functions as and when required.
  • Ensure office stock management, stock inventory.
  • Ensure office assets management & assets inventory.
  • Organize event, logistics support, office documents filing & documentation.
  • Assist in the implementation of the project policy, manual & systems.
  • Any other task as assigned by supervisor.

CASH MANAGEMENT

  • Develop a daily/weekly statement of needs for the project.
  • Carry out withdrawals and payment of advances in accordance with established procedures.
  • Reconcile cash box on daily basis and report any discrepancies to her/his supervisor.

ACCOUNTANCY

  • Maintain all kinds of vouchers, cash book, bank book, general ledger, and different registers related to Finance and Accounts.
  • Keep track of all the financial transactions (bank and cash) for implementing the project and prepare accounts as per the requirements of the development partner.
  • Prepare all relevant papers and statements needed for the finance and audit process.
  • Manage the petty cash funds and ensure petty disbursements are compliant with policies and procedures.
  • Ensure that supporting documents are in compliance with internal and development partner’s procedures.
  • Operating bank reconciliations.
  • Proper filing of monthly bank statements.
  • Ensure monthly and quarterly closing.

VAT & TAX PAYMENTS

  • Ensure the payment of VAT and Taxes through Treasury Chalan in compliance with the VAT and Tax policy.
  • Keep separate files for VAT & Tax payment records

OTHER

  • Liaison with the bank(s) and develop a good working relationship.
  • Undertake any other responsibility as provided by his/her Supervisor

Deliverables/Outputs

Reporting requirement

Time Frame

ADMINISTRATION

  • Carryout the necessary administrative functions of the project. Also, carryout logistic functions as and when required.
  • Ensure office stock management, stock inventory.
  • Ensure office assets management & assets inventory.
  • Organize event, logistics support, office documents filing & documentation.
  • Assist in the implementation of the project policy, manual & systems.
  • Any other task as assigned by supervisor.

 

Monthly report on administration is available  

 

60 days

CASH MANAGEMENT

  • Develop a daily/weekly statement of needs for the project.
  • Carry out withdrawals and payment of advances in accordance with established procedures.
  • Reconcile cash box on daily basis and report any discrepancies to her/his supervisor.

Monthly report on cash management is available  

70 days

ACCOUNTANCY

  • Maintain all kinds of vouchers, cash book, bank book, general ledger, and different registers related to Finance and Accounts.
  • Keep track of all the financial transactions (bank and cash) for implementing the project and prepare accounts as per the requirements of the development partner.
  • Prepare all relevant papers and statements needed for the finance and audit process.
  • Manage the petty cash funds and ensure petty disbursements are compliant with policies and procedures.
  • Operating bank reconciliations.
  • Proper filing of monthly bank statements.
  • ensure the monthly and quarterly closing.

Monthly report on accontancy is available  

80 days

VAT & TAX PAYMENTS

  • Ensure the payment of VAT and Taxes through Treasury Chalan in compliance with the VAT and Tax policy.
  • Keep separate files for VAT & Tax payment records.

Monthly report on VAT and TAX Payment is available  

20 days

OTHER

  • Prepare monthly financial report
  • Liaison with the bank(s) and develop a good working relationship.
  • Undertake any other responsibility as provided by his/her Supervisor

Monthly financial report is available

22 days

Total

 

252 days

D. Consultancy Cost:

  • The consultants will get BDT 80,000.00 per month for 12 months as a consolidated package. If the consultants are required to travel outside their duty station, prior approval will be required. Travel and DSA will be reimbursed as per project policy.
  • Consultant will be based in the project office with frequent field visit to intervention sites/districts as required and report to Child Protection Specialist and Project Director.
  • Monthly activity and as per deliverables will be submitted to the supervisor and submit plan for the next months. 
  • UN Agency will not provide consultant with office space.
  • Stationery, communication and other office equipment costs will have to be borne by the project Consultant will be responsible to pay all taxes as per government rules and regulations.E-Zone will make statutory deductions towards income tax as per government rules and regulations.

E. Profile Requirements Qualification Skills:

Minimum Qualification:

  • Masters in Accounting/Finance or relevant field of study from a reputed recognized University.

Working Experiences:

  • At least 3 years' relevant work experience in an Accounts/Finance and Admin function in the field at an appropriate level in reputed development organizations.
    Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals
  • Able to provide administrative support in a busy and dynamic environment
  • Good working knowledge of financial structure, policies and systems
  • Good computer skills including ability to operate computerized accounting system.
  • Good administrative skills, including ability to take minutes.
  • Prior working experience with international organizations and UN is an asset.

Language Requirements

  • Excellent command of written and spoken English & Bangla. 

This position is open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies.

The UN Agency prides itself as fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected consultants will undergo rigorous reference and background checks.

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit their application in English clearly mentioning the Job Title along with a meaningful cover letter, updated CV, recent PP size photographby email to:
jobs.un@e-zonebd.com

Last Date of Application: 14th May, 2022

Please mention the Applied Position Name on the subject line of your email

No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality.