VACANCY ANNOUNCEMENT

E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value added services that promote revenue growth and cost containment.

E-Zone HRM Limited has a formal agreement with one of the United Nations Agency to provide outsourcing services under a third party contract.

E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:

Consultant for Cold Chain management for ultra-cold chain COVID-19 Vaccines (GS-6 level)

Duty Station: Dhaka

Contract Duration: 9 months

Number of Vacancies: 1 (One)

Contract Type: Contract with E-Zone

Contract Start Date: October, 2021

Reporting to: Respective Unit Focal person, Dhaka

A. Objectives:

The objective of hiring these Consultants are to technical provide support to DGHS for cold chain management, operation and maintenance of Ultra Low Temperature Freezer (ULTF), vaccine & logistics distribution and store maintenance, functioning VLMIS, capacity building and budgeting, and implementation of Covid19 vaccination programme.  This consultancy will greatly contribute to leveraging UN Agency’s priority results through DGHS.

B. Background:

Government of Bangladesh developed the National Deployment and Vaccination Plan (NDVP) for planning, deployment, implementation, and monitoring of potential COVID-19 vaccine targeting 80% of population in different phases. GoB is procuring Covid19 vaccines through bilateral arrangement and also receiving vaccines through COVAX Facility. Currently Six COVID-19 vaccines are approved by DGDA for use and four types of Covid19 vaccines (Moderna, Pfizer, AstraZeneca, Sinopharm) are in the system. DGHS is facing challenges for distribution and store maintenance due to shortage of human resources. In addition, country will receive 6.0m doses of mRNA COVID vaccines from Pfizer through the COVAX facility for which storage facility will require minus 70-90 degree Ultra Low-Temperature Freezers (ULTF). Through UN Agency Supply division 26 ULTFs are in process of installation at central EPI store, this will be a new task for which DGHS does not have experiences and additional human resources. Successful Installation of these ULTF also needs extra staff to coordinate with UN Agency and country-level concerned staff of EPI, DGHS. Functioning of vaccine, logistics management information system (VLMIS) needs continuous monitoring and technical guidance. Furthermore, the prioritized target groups for Covid19 vaccine is complex and different from usual vaccination program and hence need special strategic direction and guideline for smooth implementation of activities. Gavi has provided special COVAX technical assistance support to county level for preparedness and planning of Covid19 vaccination program. UN Agency has received the TA fund for providing the technical support for Covid19 vaccination campaign and this ToR has developed for recruitment of four (4) consultants to mitigate immediate gaps for planning, budgeting, capacity building, cold chain, VLMIS, vaccine and logistics management support to DGHS.

C. Scope of work:

The consultants will perform the specific tasks in collaboration with EPI, DGHS and other partners on cold chain management, operation and maintenance of Ultra Low Temperature Freezer (ULTF), vaccine & logistics distribution and store maintenance, functioning VLMIS, capacity building and budgeting, and implementation of Covid19 vaccination programme. The major assignments are:

  • Provide technical support to MoH in capacity building, budgeting, and implementation of Covid19 vaccination programme etc.
  • Provide support to DGHS on operation and maintenance of ULTFs, cold and freezer room at the Central Level and distribution of Pfizer vaccine
  • Provide support in operation and maintenance of WICs and associated Equipment at the District level and updating the cold chain inventories
  • Provide support to DGHS for vaccine & logistics distribution, stock maintenance and regular updating central VLMIS
  • Technical support for strengthening digital platform for the COVID19 vaccine delivery and vaccination

D. Deliverables and Schedules:

The assignment is designed for the duration of 9 months, where the below tasks are expected:

  • Support to operation and maintenance of Ultra Low-Temperature Freezers (ULTF) according to manufacturer's manual and SOP.
  • Carrying out weekly, fortnightly, monthly, and quarterly preventive maintenance of the ULTF.
  • Support to check the Remote Temperature Monitoring System of all ULTF at regular Intervals and taking timely action to avert any excursion and recording daily temperature on the prescribed chart for all the ULTF in operation.
  • Support for regular defrosting the ULTF as and when needed adhering to manufacturer's guidelines and coordinate with the Local Service Provider about any excursion, abnormal parameters and ensure timely intervention
  • Ensuring correct functioning of stabilizers connected to ULTF and regular checking circuit breakers, wiring, G-plugs, sockets used for ULTF, functioning of AC and taking corrective actions and contacting service providers for any troubleshooting, corrective action, and preventive measures.
  • Support for ensuring automatic functioning of the connected Generator, checking Generator fuel level and advise the owner for topping up the same
  • Assisting the user in maintaining the correct procedure for loading and unloading Vaccines to and from ULTF, and support in distribution of ultra-cold chain COVID-19 vaccines following protocol
  • Providing assistance in operation and maintenance of WIC/WIFs at the EPI central store and preventive and corrective maintenance of Cold Chain Equipment within the Dhaka City Corporation including zonal Stores.

E. Consultancy Costs:

  • The Consultant will get BDT 85,000/- per month.
  • Computer and Communication will be borne by the Consultant
  • Stationery and other office equipment will be borne by the Consultant
  • The Consultant will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations

F. Reporting requirements:

  • Monthly activity report which includes
    • Report on ULTF and daily vaccine distribution report
    • No. of weekly, fortnightly and monthly preventive maintenance of the ULTF
    • Report on on-the job training, trouble shooting
    • Recording daily temperature for all the ULTF in operation.
    • Remote Temperature Monitoring System of all ULTF at regular and action taken to avert any excursion.
    • Report on defrosting the ULTF
  • Quarterly review meeting report
  • Final report on findings, work carried out, and recommendations.

G. Profile Requirements & Qualification Skills

  • Diploma or Trade course on refrigerator for recognized Institution
  • A minimum of 3 years of relevant working experience in in operation and maintenance of ULTFs and WIC, WIFs including Cold Chain management of EPI programs
  • Hands-on working experience in Installation and maintenance of Cold chain Equipment.
  • Previous working experiences with Cold Chain maintenance in the MOH will be an added advantage. 

This position is open for Bangladeshi Nationals only. All candidates, irrespective of gender, religious and ethnic backgrounds can apply for the vacancies.

The UN Agency prides itself as fostering a multicultural and harmonious work environment, guaranteed by a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment and discrimination. All selected consultants will undergo rigorous reference and background checks.

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit their application in English clearly mentioning the Job Title along with a meaningful cover letter, updated CV, recent PP size photograph by email to:

jobs.un@e-zonebd.com

Last Date of Application: 12th October, 2021

No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality.