VACANCY ANNOUNCEMENT

E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value-added services that promote revenue growth and cost containment.

E-Zone HRM Limited has a formal agreement with World Health Organization to provide outsourcing services under a third-party contract.

E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:

Admin Assistant - Coordination Cell, Cox’s Bazar

Duty Station: Cox’s Bazar

Contract Duration: 9 months (until 30 June 2024) (with possibility of extension)

Number of Vacancies: 1(One)

Contract Type: Special Agreement with E-Zone

Contract Start Date: 1 Oct 2023

Recipient: Line Director, Health and Gender Support at Cox's Bazar District (LD, HGS-CXB)

A. Background:

The Health Services Division (HSD) of the Ministry of Health and Family Welfare (MoHFW) is implementing the "Health and Gender Support in Cox's Bazar District (HGS-CXB)" OP to provide Health, Nutrition and Family Planning (HNP) services and Gender­ Based Violence (GBV) including PSEA response services to the host community as well as the Forcibly Displaces Myanmar Nationals (FDMNs) living in the Cox's Bazar district. As per the Project Appraisal Document (PAD) of the World Bank as well as the financing agreement signed between the Government and the World Bank, four UN agencies are implementing the Direct Project Aid (DPA) funded activities of the OPs.

There is separate agreement between MoHFW and each of the UN Agencies coordinating the roles of responsibilities of the agencies. As per the agreement signed between MoHFW and WHO, WHO is designated for surveillance and coordination-related activities. There is a provision for establishing a MOHFW Coordination Cell in Cox's Bazar comprising a group of consultants including two Field Coordinators under the HGS-CXB OP. To implement the activity, WHO Bangladesh is providing technical assistance and recruitment support to hire the contractual staff for the MOHFW coordination team in Dhaka and Cox's Bazar.

B. Scope of work:

The Admin Assistant will be accountable to the Line Director (LD) of Health and Gender Support at Cox's Bazar District (LD, HGS-CXB) and the Head of Sub-Office, WHO-CXB. The Admin Assistant will work under the direct supervision of the Coordinator, MOHFW Coordination Cell in Cox's Bazar, and will perform the following functions:

C. Terms of Reference (TOR):

1. The  Admin  Assistant  will  be  based  at  MOHFW  Coordination  Cell  in  Cox's  Bazar  to provide  administrative  and  secretarial  support  in  organizing  in  house  or  coordination meetings, training, workshops, seminars, etc., including preparation of the lists of participants, travel requests, letters of invitation, files/documents, presentations and slides,  preparations of related folders and reservation of meeting rooms and hotel accommodation under HGS-CXB OP;
2. Screen and receive telephone calls/mails and visitors with tact and discretion. Make appointments, answer queries and/or redirect visitors and callers with diplomacy and courtesy, obtain  background  information on the purpose of appointments under HGS- CXB OP;
3. Draft  and  prepare  replies  to  the  general  and  administrative  correspondence  based  on instructions  or on own initiative and finalize  such correspondence, in collaboration with senior  project  officer,  monitor  and  ensure  deadlines  and  take  appropriate  actions  to respond time on time;
4. Opens/organizes  and  maintains  officials  files  with  an  appropriate  system  for  follow  up and ensure that all activities supported are traceable and accessible under HGS-CXB OP and AF to HSSP when as required;
5. Obtain  documents  and  information  from  in-house  and  external  sources  as  required, perform information searches (library, internet) as requested;
6. Provides  secretarial  and  clerical  support to  coordinators  and visiting  staff,  as  and when required;
7. Prepare travel requests for MOHFW officials, make flight and hotel reservations, prepare travel files and coordinate in the field level for effective field visit; deal with other related matters as requested or on own initiative;
8. Initiate requisitions for goods procurement, monitor and record receipt of deliverables, and initiate and monitor payments as needed under HGS-CXB OP.
9. Prepare salary and other statements as per working reports;
10. Perform any other responsibilities/functions assigned by the supervisor under HGS-CXB OP and HOSO, WSO-CXB.

D. Required Qualifications:

Education:

Essential: Bachelor' s degree from reputed University or equivalent
Desirable: Bachelor degree in Business Studies/Social Science would be an added advantage.

Experience:

Essential: At least three years of relevant working experience
Desirable: Experience in working with the Government/Development Partner agencies.

Skills:

• Computer skills in MS Word, Excel and Powerpoint, etc;
• Ability to work in a team;
• Excellent Coordination, Communication and interpersonal, etc skills. 

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Building and promoting partnerships across the organization and beyond
• Producing Results

Languages:
Excellent knowledge of spoken and written English and Bangla with Presentation skills.

F. Remuneration:

Monthly salary: The Admin Assistant will get BDT 72,675 per month + living allowance (BDT 17,600) per month

G. Administrative Issues:

Office place, the working station will be in MOHFW Coordination Cell in Cox’s Bazar.
Admin Assistant will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations.

E-Zone is committed to a healthy & diverse work environment in which all individuals are treated with respect and dignity. E-Zone has a zero-tolerance policy on unlawful discriminatory practices and on any kind of harassment, including sexual harassment. All selected consultants will undergo rigorous reference and background checks.

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit their application in English clearly mentioning the Job Title along with a meaningful cover letter, updated CV, and recent PP size photograph by email to:
jobs.un2@e-zonebd.com

Last Date of Application: 22 September, 2023

Please mention the Applied Position Name on the subject line of your email

We regret that due to large volume of applications normally received, applications cannot be acknowledged individually.
No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality

A written test/presentation using computer and interview will be held only for qualifying candidates.