VACANCY ANNOUNCEMENT

E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value-added services that promote revenue growth and cost containment.

E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:

Administrative Assistant-DGHS Office, Dhaka

Duty Station: Dhaka

Contract Duration: 9 Months (possibility of extension). The contract might be extended upon the availability of funds, the necessity of the extension, and based on satisfactory performance and deliverables.

Number of Vacancies: 1(One)

Contract Type: Special Agreement with E-Zone

Contract Start Date: July 1, 2022                         

A. Background:

Health Services Division (HSD) of the Ministry of Health and Family Welfare is implementing  the  `Health  and  Gender  Support  at  Cox's  Bazar  District  (HGS-CXB)'  OP  to provide   Health,   Family   Planning,   Nutrition   (IINP),   and   Gender   Based   Violence   (GBV) including  PSEA  response  services  to  the  host  community  as  well  as  the  Forcibly  Displaces Myanmar Nationals  (FDMNs)  living in the  Cox's Bazar district.  As per the  Project Appraisal Document (PAD) as well as the financing agreement signed between the  Government and the World Bank, the four UN agencies (WHO, UNFPA, UNICEF, and IOM) are implementing the Direct Project Aid (DPA) funded activities of the OPs. As per the signed agreement, UNICEF is designated to implement Maternal, Neonatal,  Child and Adolescent Health, Nutrition and EPI related  activities  and  repair  &  renovation  of the  Upazilla  Health  Complexes  and  adjacent residential buildings, UNFPA is assigned to implement the Family Planning and Gender-based violence  prevention  and  response  services  related  activities  and  repair  &  renovation  of the Union  Health  and  Family  Welfare   Centers  and  MCWCs,   IOM   is   designated  mainly  for reconstruction, renovation and repair of the Community clinics and District Sadar Hospital and to  provide  support  to  Cox's  Bazar  district  hospital.  WHO  is  designated  for  surveillance  and coordination-related activities.  There  is  a provision for the recruitment of an Admin Assistant for the Directorate General of Health Services (DGHS) under the HGS-CXB OP. To implement the activity, WHO Bangladesh is providing technical assistance to MOHFW coordination team in Dhaka and Cox's Bazar.

B. Recipient: Line Director, Health and Gender Support at Cox’s Bazar District (LD, HGS-CXB)

C. Scope of work:

The Admin Assistant will be accountable to the Line Director (LD) of Health and Gender Support at Cox's Bazar District (LD, HGS-CXB) and Deputy WHO Representative to Bangladesh.  The Admin Assistant will work under the direct supervision of the Programme Manager FDMNs, Dhaka and perform the following functions:

D. Terms of Reference (TOR):

  1. The  Admin  Assistant  will  be  based  at  DGHS  in  Dhaka  to  provide  administrative  and secretarial support in organizing in house or coordination meetings, training, workshops, seminars, etc.,  including preparation of the lists of participants, travel requests, letters of invitation,  files/documents,  presentations  and  slides,  preparations  of related  folders  and reservation of meeting rooms and hotel accommodation under HGS-CXB OP;
  2. Screen  and  receive  telephone  calls/  mails  and  visitors  with  tact  and  discretion,  make appointments,  answer  queries  and/or  redirect  visitors  and  callers  with  diplomacy  and courtesy,  obtain  background  information  on  the  puxpose  of appointments  under  HGS- CXB OP;
  3. Draft  and  prepare  replies  to  the  general  and  administrative  correspondence  based  on instructions or own initiative and finalize such correspondence, in collaboration with senior project officer, monitor and ensure deadlines and take appropriate actions to respond time on time;
  4. Opens/organizes  and  maintains  officials  files  with  an  appropriate  system  for  follow up and ensure that all activities supported are traceable and accessible under HGS-CXB OP and AF to HSSP when as required;
  5. Obtain  documents  and  information  from  in-house  and  external  sources  as  required, perform inforination searches (library, internet) as requested;
  6. Provides  secretarial  and  clerical  support to  coordinators  and visiting  staff,  as  and  when required;
  7. Prepare travel requests for MOHFW officials, make flight and hotel reservations, prepare travel files and coordinate at the field level for effective field visit; deal with other related matters as requested or on own initiative;
  8. Initiate  requisitions  for  goods  procurement,  monitor  and  record  receipt  of deliverables, and initiate and monitor payments as needed under HGS-CXB OP.
  9. Prepare salary and other statements as per working reports;
  10. Perforin any other responsibilities/functions assigned by the supervisor under PM, FDMNs, HGS-CXB OP and Dy WR.

E. Required Qualifications:

Education:
Essential: Bachelor' s degree from reputed University or equivalent
Desirable: Bachelor degree in Business Studies/Social Science would be an added advantage.

Experience:
Essential: At least three years of relevant working experience.
Desirable: Experience in working with the Government/Development Partner agencies.

Skills:

  • Computer skills in MS Word, Excel and Powerpoint, etc;
  • Ability to work in a team;
  • Excellent Coordination, Communication and interpersonal, etc skills. 

Competencies:

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Building and promoting partnerships across the organization and beyond
  • Producing Results

Languages:
Excellent knowledge of spoken and written English and Bangla with Presentation skills.

F. Consultancy Costs:

Monthly salary: The Admin Assistant will get BDT 72,675 per month (consolidated).

Other benefits:

  1. Health Insurance; Accident and illness insurance;
  2. Annual Leave (18 days per year)/ Sick leave (12 days per year);
  3. Government Holidays, Compensatory Time Off

Administrative Issues:

  1. Office place, the working station will be in MOHFW Coordination Cell in DGHS, Dhaka.
  2. Admin Assistant will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations.

E-Zone is committed to a healthy & diverse work environment in which all individuals are treated with respect and dignity. E-Zone has a zero-tolerance policy on unlawful discriminatory practices and on any kind of harassment, including sexual harassment. All selected consultants will undergo rigorous reference and background checks.

Candidates with the required profile and proven experience, who meet these qualifications, are invited to submit their application in English clearly mentioning the Job Title along with a meaningful cover letter, updated CV, and recent PP size photograph by email to:
jobs.un@e-zonebd.com

Last Date of Application: 13 June 2022

Please mention the Applied Position Name on the subject line of your email

We regret that due to large volume of applications normally received, applications cannot be acknowledged individually.

No phone calls please. Only short-listed candidates will be contacted. All applications will be treated according to the merit and with strict confidentiality

A written test/presentation using computer and interview will be held only for qualifying candidates.

This vacancy is open to Bangladeshi Nationals (all genders) only. Qualified female candidates are encouraged to apply.