Educo Bangladesh is looking for an ‘Admin and Finance Officer’

We are Spain based global development NGO with more than 25 years of experience that works for the interest of Children and in defense of their rights, especially the right to a quality education. Our institutional philosophy (Mission, Vision, Values and Principles) is firmly established on a commitment in pursuit of Children’s wellbeing. We have three strategic development goals, which center on the Right to Education, the Right to Protection, and Governance.

In Bangladesh, Educo has been working since 1999 with aims to empower Children to express their views, ideas, and opinions, and to exercise leadership. At the same time, Educo works with duty bearers, especially Parents and Local Government Institutions, to create an enabling environment for Children where they can influence the decisions that affect them.

Currently, the Organization is looking for an Admin and Finance Officer for Administration and Finance Department under Country Office, Dhaka.

Name of Position Admin and Finance Officer
Number of Vacancy 01
Job Location Dhaka
Report to Manager - Administration & Finance
Contract Duration 02 (Two) Years. May be extended based on performance and fund availability.
Working Conditions Required Dhaka Office 50% and Field Office 50%

Purpose

Engagement

Delivery

Title

Admin and Finance Officer 

Purpose
  • Assist the team by providing efficient financial data management through ERP for the achievement of overall objective of the organization.

Engagement
  • Closely work with Manager Administration and Finance and other staffs for smooth day-to-day payment process and sharing required financial data.
  • Deal/liaison with NGOAB regarding approval and fund clearance of the project.
  • Regular monitor PNGOs expenses.

Delivery

  • Budget preparation review financial report and conduct monitoring visit of PNGOs.
  • Timely NGOAB approval and fund clearance for smooth operation of the project.
  • Financial report for donor and NGOAB.

Job Summary:
As a member of Admin and Finance team, the Admin and Finance Officer will assist the team in budget preparation, conduct monitoring visit of PNGOs, timely NGOAB approval and fund clearance, financial report for donor and NGOAB etc.

Responsibilities

Sl.

Key Areas of Accountability

Essential Tasks

%

1

NGOAB Liaison
  • Assist and prepare FD6, FD2, FD3, fund clearance and annual report as per requirement of NGOAB.
  • NGOAB approval of FD6, FD7 of the project
  • Audit report submission and approval of NGOAB
  • Timely fund clearance letter submission and approval of NGOAB
  • Timely submission of annual report to NGOAB
  • Maintain good relationship with NGOAB
  • Any other task related to NGOAB

25%

2

Partner Monitoring
  • Review monthly expenses report of PNGOs
  • Capacity building to partners through training and coaching
  • Prepare and review partner budget
  • Review Partner fund request and disburse fund to PNGOs
  • Conduct financial monitoring visit to Partners and produce report
  • Conduct Risk Assessment and due diligence of PNGOs
  • Ensure compliance of policies and agreement of the partners

50%

3

Assist in ERP Accounting Data Entry
  • Assist in completing Monthly execution by entering data in the EPR Globe system within specified timeframe.
  • Report generation from ERP Globe.
  • Backs up important data files to secure storage system.

15%

4

Reporting
  • Assist to prepare Donor Report
  • Assist to prepare fund request to Head Office
  • Prepare Financial statements for NGOAB audit and coordination to auditor

10%

Core Values:
Social Commitment
Equity
Respect

Core Principles:
Participation
Non-Discrimination
Transparency
Dynamic Spirit

Education:
Post-Graduation in Finance/ Accounting/ Accounting and Information Systems.

Experience:

  • Minimum 2-3 years of working experience in Finance and Accounts.
  • National/International NGO experience is preferable.
  • Required experience in Partner monitoring, NGOAB dealings, Data Entry, Reporting, Documentation etc.

Language and Skills:

  • Position requires both English and Bangla at standard level.
  • Advance knowledge in MS word, Excel, PowerPoint and Mail Communication.
  • Good interpersonal and communication skills including influencing, negotiation capacity.

Salary and Benefits:
Monthly Gross Salary BDT 58,501 (Taka fifty-eight thousand five hundred and one).
Plus: PF, Gratuity, 02 Festival Bonuses, Insurance, and others admissible benefits as per Educo HR Policy.

Knowledge:

  • Good knowledge about FD6, FD7, FD2, FD3.
  • Country's Tax and Value add Tax related laws.
  • Proper knowledge on accounting software management.

Our Accountability:
For Educo, accountability means fulfilling our responsibility to listen and respond to the opinions and needs of our stakeholders in the decisions we make and the activities we undertake, with the aim of increasing our impact and ensuring the responsible use of resources.

Child Safeguarding:
Educo is committed to prevent violence and maltreatment to children by fostering a safeguarding culture in which interactions with children promote their dignity and favor their comprehensive development and wellbeing in a safe and protective environment. Educo will ensure to "do no harm" to children and to be a child safe organization.

Instructions to Apply:

  • Two referees must be mentioned in CV (one should be your current/last supervisor)
  • Recent Photograph
  • Please go through the job contents carefully before applying

Interested candidates only who meet the above requirements are requested to apply through the following link on/before August 02, 2020.

Women are highly encouraged to apply