Educo Bangladesh is looking for an Administrative Assistant for Rohingya Response Program

We are Spain based global development NGO with more than 25 years of experience that works for the interest of Children and in defense of their rights, especially the right to a quality education. Our institutional philosophy (Mission, Vision, Values and Principles) is firmly established on a commitment in pursuit of Children’s wellbeing. We have three strategic development goals, which center on the Right to Education, the Right to Protection, and Governance.

In Bangladesh, Educo has been working since 1999 with aims to empower Children to express their views, ideas and opinions, and to exercise leadership. At the same time, Educo works with duty bearers, especially Parents and Local Government Institutions, to create an enabling environment for Children where they can influence the decisions that affect them.

However, Educo Bangladesh is going to launch a new Program at Cox’s Bazar, named “Rohingya Response Program", subject to the approval of the Government of Bangladesh. The Organization is now looking for an Administrative Assistant for this new Project.
 
 
 
Name of Position Administrative Assistant
Number of Vacancy 1 no.
Department/Unit Operations/Support
Job Location & Conditions Cox’s Bazar/Ukhiya Field office. Required 20% frequent field visit and 80% at Program Office
Report to Admin & Finance Officer.
Tenure of Services Contract Initially 1 year (may be extended based on Fund availability and satisfactory performance)

Administrative Assistant

Purpose
Process Basic Transaction

Engagement
Inform

Delivery
Organize Basic Information

Title

Administrative Assistant

PURPOSE

Process Basic Transactions

  • Organize and filter information consistent with subject and delivery standards to ensure accuracy and applicability.

ENGAGEMENT

Inform

  • Provide complete information and explain process delivery requirements to clients.

DELIVERY

Organize Basic Information

  • Organize and filter information consistent with subject and delivery standards to ensure accuracy and applicability.

JOB SUMMARY:

The Administrative Assistant, under the direction of the Admin & Finance Officer, will be responsible for providing admin & logistic operations services, regular interactions with the Administrative system of the government regarding FD7 & FD6 government regulation applications that support efficient service delivery of the day to day operations in Cox’s Bazar Humanitarian Office.

RESPONSIBILITIES:
  • Act in a clerical role supporting transactions through consistent application of established process and procedures;
  • Provide support in a specific area of service requiring understanding of subject specific rules and procedures which guide service delivery;
  • Liaison for processing and follow-up of administrative processes for FD7 & FD6 application, approval, implementation and reporting requirements;
  • In-charge for safekeeping and release of goods and products in support to program operations and ensuring that prescribed processes are observed;
  • Verify quality and quantity of goods and services delivered by suppliers are consistent with agreements/purchase orders/contracts;
  • Execute transactions related to settlement of payment for office utilities, securing office permits and licenses, keeping the record of fixed assets issued to the staff, ensuring adequacy of office supplies and materials,
  • Act on request, provide timely information and communicate co-employees and supervisors on the process and guidelines to support the execution of transactions in an efficient and transparent manner.
VALUES & COMPETENCIES:
CORE VALUES:
  • Social Justice
  • Equity
  • Respect
CORE PRINCIPLES:
  • Participation
  • Non-Discrimination
  • Transparency
  • Dynamic Spirit
COMPETENCIES:
EDUCATION:
  • Graduation in Accounting/Management/Finance or any other related subject.
EXPERIENCE:
  • 2 years’ experience in the admin services work of an international NGO is preferred.
  • Three or more years of general admin/logistics experience is required.
  • Prior admin/clerk experience and strong organizational skills.
LANGUAGE:
  • Position requires language skills in Bangla and English. Knowledge about local dialect of CXB is mandatory.
  • Very good communication skills in Bangla and English both verbally and in written.
KNOWLEDGE:
  • The candidate should have good knowledge on Admin practices, filing and organizing, knowledge on FD6 & FD7 rules of Bangladesh.
  • Capable in preparing reports, supplies and inventory reports
  • Advanced computer skills in MS Office programs, particularly Excel.
OUR ACCOUNTABILITY (our accountability statement):
For Educo, accountability means fulfilling our responsibility to listen and respond to the opinions and needs of our stakeholders in the decisions we make and the activities we undertake, with the ultimate aim of increasing our impact and ensuring the responsible use of resources. 
CHILD SAFEGUARDING:
Educo is committed to prevent violence and maltreatment to children by fostering a safeguarding culture in which interactions with children promote their dignity and favor their comprehensive development and wellbeing in a safe and protective environment. Educo will ensure to "do no harm" to children and to be a child safe organization.
SALARY:
Consolidated monthly salary will be BDT. 40,000. Salary is negotiable based on Competency, Experience and Salary history.
INSTRUCTIONS FOR APPLY:
Interested candidates meeting the above requirements are requested to send their CV (not more than two pages and must feature results of previous works) with 1 pp size photograph and contact number on or before May 22, 2019 only through email at hr.bangladesh@educo.org Please mention the name of the designation (you are applying) in the subject line. Two referees must be mentioned in CV (one must be immediate supervisor)Women are especially encouraged to apply.
DECLARATION:
N.B. As a Child-Centred Organization, Educo is committed to Child protection, and has developed a Child Safeguarding Policy, together with a Code of Conduct. All employment is conditional upon the successful completion of all applicable background checks. Before induction, any new staff should read and sign Educo’s Code of Conduct.