Educo is a global development and humanitarian NGO based in Barcelona, Spain with 30-year working experience in 18 countries. We work with children and their environment to promote just and equitable societies that guarantee their rights and well-being. We envision A world where all girls and boys have access to educational environments and fully enjoy their rights and a dignified life. We are a member of ChildFund Alliance, one of the largest global networks of child-focused development organizations working to create opportunities for children and youth, their families and communities.

Since 1999, in Bangladesh we have been implementing development programs in the marginalized urban and rural areas and with time we expanded our works to broader geographical areas. Currently, Educo Bangladesh is implementing large number of development and humanitarian projects which are funded by different internal and external donors; like KOICA, EU/UNOPS, ChildFund Alliance, ADEY, Barnfonden, AECID, Mango etc. in various districts of Bangladesh. Know more about EDUCO

Currently, we are looking for an ‘Officer – Documentation & Reporting

 

Name of Position
Number of Vacancy
Job Location
Officer – Documentation & Reporting
01
Dhaka, Bangladesh

Report to
Contract Duration
Working Conditions
Director of Programs
Initially 01 Year
S/he will be based in the country office with frequent field visits to project areas

Purpose

The Officer – Documentation & Reporting, under the direct supervision of the Director of Programs, will support the project team in preparing different reports, case studies, capturing lesson learns and best practices. S/he will also be responsible for documenting the project activities, archiving, developing feature stories, technical documents, case studies, lessons learned, collecting content and other purposes as per organization/program needs.

Engagement
  • S/he will work closely with project teams in different report preparation, documentation of activities, video clips/document, lesson learnt, case study, best practices and research related to project objectives.
  • S/he will periodically and/or need based visit the project locations, collect information directly from field staff, beneficiaries, partners and related stakeholders for the support of the project team.
  • Work closely with communication and advocacy teams for designing infographics, photo editing, developing a photo library and others in line with technical activities.
Delivery

  • Ensure technical support to the program teams in preparation of different periodic (monthly, quarterly) progress reports, event reports, standard guidelines (program quality criteria), and case study/good practices and submit them to the line management.
  • Produce feature, stories and technical documents to present project initiatives to stakeholders and donors through publications, in close collaboration with team.
  • Facilitate documentation of the project activities and its process/implementation strategy, progress, challenges, lesson learnt, success and achievements.
  • Assist Project Focal in finalization of reporting and documentation. 

Responsibilities

Sl.
Key Areas of Accountability
Essential Tasks
%
1
Support to the Project Team
  • Provide technical support to the project team for preparing the details activities and implementation plan for preparing the reports.
  • Provide assistance to the project team for documentation.
  • Prepare/compile relevant information/document to facilitate project monitoring.
  • Develop and prepare need-based contents and materials to provide technical support to assigned projects.
  • Frequently field visits to understand the implementation of project activities and support the project team accordingly.
  • Identify the needs for communication items for the project.
20%
2
Prepare Case Studies and Video Documentation
  • Find out the potential case stories working with local partners and program/project/communication team
  • Develop case stories working with program/project/ communication team  
  • Collect video/video clips from the field and edit to share on social media and with stakeholders
  • Develop IEC, need based pedagogical materials by coordinating with the communication team of Educo
25%
3
Documentation
  • Prepare or edit organizational documents as require
  • Prepare documents for capturing the learnings and archiving
  • Working with MEAL and programme team to prepare different learning documents, sharing and archiving. 
20%
4
Communicate with Relevant Stakeholders
  • Keep proper linkage and coordination with project teams, line manager and other relevant members to provide quality work timely and efficiently.
  • Build and enhance linkage with the potential stakeholders and counterparts to receive and utilize their possible assistance.
  • Keep updated on all the similar activities initiated by     Govt, the non-government organizations & CSOs.
15%
5
Reporting
  • Compile and prepare monthly, quarterly, annual donor, Educo’s internal reports and any other need-based reports.  
  • Prepare different case studies, contents as part of report as well as for publication. 
  • Prepare different event reports, meeting minutes and occasional reports as required.
20%



 

Perform any other responsibilities assigned by organization/management
as and when required.

Education

Master’s in social science, Journalism and Communication or any other relevant subject.

Language

  • Position requires both Bangla and English at standard level

Experience and Requirements
  • Minimum 04 Years of experiences in documentation & reporting role
  • Understanding of Educo’s Mission, Visions, Values, and Principles
  • Demonstrated ability to write high-quality reports and other project documents.
  • Experienced on documentation of the project progress and achievements.
  • Ability to follow procedures and work cooperatively with team members
  • Be patient and have team building attitude by being respectful to others
  • Have skill to prioritize tasks and to understand the situation
  • Capacity to balance work-life
  • Positive attitude, sensible and clear understanding of gender perspective
  • Leadership Skills, Proactive, Empathetic and Honest
  • Good interpersonal, analytical and problem-solving capacity

Knowledge and Skills
  • Knowledge on Reporting and Documentation systems/tools
  • Knowledge on Copywriting and Editorial Skills
  • Knowledge on Child Rights and Country’s relevant Laws
  • High computer literacy with a full knowledge of office applications (MS Word, MS Excel, PowerPoint and web-based applications)
Salary and Benefits

Monthly Gross Salary:    
BDT 57,831/- (Taka Fifty-Seven Thousand Eight Hundred and Thirty-One) only.
Plus:     Provident Fund (10% Contributory), Gratuity, 02 Festival Bonuses, Group Insurance, Yearly Leave Encashment and other admissible benefits as per Educo Policy.

Child Safeguarding

Educo is committed to prevent violence and maltreatment to children by fostering a safeguarding culture in which interactions with children promote their dignity and favor their comprehensive development and wellbeing in a safe and protective environment. Educo will ensure to "do no harm" to children and to be a child safe organization.

Our Accountability

For Educo, accountability means fulfilling our responsibility to listen and respond to the opinions and needs of our stakeholders in the decisions we make and the activities we undertake, with the aim of increasing our impact and ensuring the responsible use of resources.

INSTRUCTIONS TO APPLY
  1. Three (03) non-relative referees must be included in the CV. These referees must include the most recent or current- immediate supervisor & HR/P&C personnel; one other professional.
  2. Recent Formal Photograph (Passport Size) must be included in CV
  3. Please go through the job contents carefully before applying.

Interested candidates only who meet the requirements are requested to apply through the below link-  

https://forms.office.com/e/nfArjMMJdu

Application Deadline: February 08, 2025 (Saturday)

WOMEN ARE HIGHLY ENCOURAGED TO APPLY

Declaration

N.B. As a Child-Centered Organization, Educo is committed to Child protection, and has developed a Child Safeguarding Policy, together with a Code of Conduct. All employment is conditional upon the successful completion of all applicable background checks. Before induction, any new staff should read and sign Educo’s Code of Conduct.

Notes:

  1. Educo determines to ensure equal opportunity to everyone, irrespective to race, ethnicity, location, color, gender, class, and religion.
  2. Educo has ZERO TOLERANCE towards harassment, abuse and discrimination. Educo employees are expected to abide by the Code of Conduct, PPSEAH (Policy on Protection Against Sexual Exploitation, Abuse and Harassment), Child Safeguarding Policy, Anti – fraud and Corruption Policy and People and Culture Policy of Educo.
  3. Any persuasion during recruitment process will result in disqualification of candidature.
  4. Internal and external applicants shall be treated equally in the entire selection process.
  5. Educo never charges any FEE/COST/DONATION at any stages of recruitment and selection process. There is no cost involved with applying for any position. Any solicitation of job application/selection costs should be regarded as fraudulent.
  6. For this recruitment and selection process, Educo reserves Full Authority to take any decision as required.