Vacancy Announcement
Concern Worldwide is an international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. We believe in a world where no one lives in poverty, fear oroppression; where all have access to a decent standard of living and the opportunities and choicesessential to a long, healthy and creative life. a world where everyone is treated with dignity and respect.
| Title of the Position: |
Finance Intern |
| Number of Position: |
One (01) |
| Type of Contract: |
Nine (09) Months from date of joining |
| Monthly Remuneration: |
BDT 22,500/- |
| Duty Station: |
Head Office, Dhaka. |
Job Purpose:
The Finance Intern will be supporting the Finance Operations to be done as a part of fulfilling the organizational commitment to poor people by contributing to the financial processes.
Main duties & responsibilities:
The Finance intern is responsible for support to finance department and different programmes in different financial activities like support in voucher cross checking, scanning, financial archiving and record keeping, filling and serializing vouchers, ensuring proper stamping in vouchers and disburse cheques to vendor/suppliers, ensure revenue stamps, proper signature, arrange stamps and approval in challans from VAT/Tax authority and disburse different documents, letters and challans to bank and other offices. The objectives of the engagement are shared in the following matrix along with the activities, expected results and timeline for better understanding:
Objectives |
Activities |
Expected Results |
To ensure suppliers/vendors bill are properly submitted to finance by confirming required signatures, cross check the vouchers code and Supply request code matching with each other, revenue stamp, money receipts and other requirements as per nature of transaction |
- Ensure that bills are paid by confirming all required receive signature in the documents
- Confirm money receipts and/or undertaking on company letter head pad about cheque received from suppliers/vendors
- Ensure required Revenue stamps is attached in the vouchers as per government rule.
- Cross check the payment vouchers codes are accurate and correct as per Supply request
|
- All the Financial Documents will go through a first screening regarding vouchers code and Supply request code matching with each other, revenue stamp, money receipts and other requirements
|
| Ensure archiving, filling for audit and office, vouchers serializing, professional record keeping of financial transactions, scanning of documents for Dhaka office and others, |
- Ensuring all vouchers are serialized as per cheques and cash and bank books
- Complete the scanning of documents and vouchers and other required papers for Dhaka office and for audit and other official purposes
- Complete the vouchers filling as per voucher number and ensure the serials are written and voucher numbers are also mentioned on the top of files
- Support on preparing of voucher files for audit purpose with related other documents
|
- Archive all documents as Soft copy for External and Internal Auditor
- Documented all papers in relevant file
- Chronological Filing systems introduced
- Electronic files are available for maintaining the backups as well as ready for system automation.
|
| Support to update registers and Maintain liaison with inter department |
- Maintain and ensure that registers are update and maintained properly for audit requirement
- Ensure the required support from inter department from Admin and HR departments and any other departments
- Working with other members of the Finance team in all offices to ensure all kind of cordial support
|
- Update bill register, advance register, timesheet folder update
- Effective communication with different department
|
Accountability
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Key Requirements:
- BBA/MBA in Business Administration, preferably major in Finance.
- Minimum 03/06 months experience in international and development organisations will be given preference.
- Understanding of current best practices in Finance and payment process.
- Understanding of terms of Tax and Vat rules in terms of payment process
- fresher with strong relevant academic background are also encouraged to apply
- Having knowledge in MS Word, MS excel/PowerPoint
- Excellent communications skill in English and Bangla
If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form, with photograph, National ID and TIN Certificate to recruitment.bgd@concern.net.
Please mark the position applied in the email subject line.
Closing Date of Application: 21 January 2024
Candidates over 60 years of age are discouraged to apply.
Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.
Safeguarding at Concern: Code of Conduct and its Associated Policies:
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking. |
