Job Purpose:

The Project Coordinator of  SUFAL Phase-II is responsible for - managing all aspects of SUFAL Phase-II Project in relation to delivering all project interventions which support communities and institutions to take Forecast-Based Actions to protect assets, lives and livelihoods of target communities from negative impacts of monsoon flood in the northwest and flash flood and lightning in northeast Bangladesh.

Main duties & responsibilities:

To ensure that the SUFAL Phase-II Project is fully delivered with maximum efficiency and professionalism to bring positive change to the lives of the project participants through technical guidance and support to the Partners.  Including, but not limited to:

• Ensuring that the Project Implementation plan is developed jointly with the consortium members and partners and delivered timely & effectively to ensure sustainability of the project interventions beyond project period.
• Guide implementing partner NGOs to ensure project beneficiaries have improved their knowledge on early waring and early actions.
• Guide the project team and the project participants to build knowledge on household and community-based early actions.
• Ensure effective coordination and planning between the partners towards achieving objective of project.
• Ensure capacity-building support to partners when required.

To ensure effective and efficient grants management to implement high quality project for bringing positive change in the life of beneficiaries. Including, but not limited to:

• Ensure that Concern Worldwide administrative, financial and resource management policies and regulation are understood, implemented and followed by partners working in the projects.
• Ensure regular monthly monitoring of project budget utilisation. Where variances between plans and actual expenditures arise, ensure justifications are provided and future planning is adjusted where required. Also monitor under and over spending in each budget lines and identify solutions and will take actions as per management advice.
• Coaching, mentoring and assisting partners to utilize budgets effectively and efficiently. Review Monthly Financial Report given by partner and give feedback, suggestions in order to ensure accuracy of expenditure reported.
• Taking the initiative to question unusual transactions; variations from established procedures or any practices that do not demonstrate transparency and accountability. Reporting any suspected or actual financial irregularities immediately to the line manager.
• Ensuring budgets and revisions are prepared and submitted to Grants and Partnership Team. Review
• Donor Report (financial report) prepared by Grants and Partnership Team in a monthly basis and give inputs.
• Share periodic Financial Reports to consortium-lead as per agreement in timely manner.
• Facilitate the grant review meeting in a monthly basis, execute suggestions made by the different departments/ individuals in order to improve program quality and efficient use of grant. 
• Address and/ or ask partners to address observations, comments, suggestions made by Grants team, Internal Audit and Rick Management after monitoring visit.

To ensure that a robust monitoring and evaluation system and framework is in place to critically analyse programme achievements. Capture the project learnings following a systematic approach. Including, but not limited to:

• Ensuring that the project MEL system is in place and projects are implemented in line with the MEL Framework and the project progress is prepare using the MEL information.
• To ensure documentation of best practices, innovative approaches and changes in approaches, which successfully impact in the lives of project participants. Work closely with the Concern’s Communication Coordinator and MEAL Advisor to deliver on this.
• Work closely with the Programme Manager to produce high quality narrative report, using agreed format and share with management in a timely manner.

To identify project related advocacy issues and seek assistance from the advocacy advisor to promote advocacy agenda.

• Work with the consortium members, partners, to identify advocacy issues relevant to the project objectives and seek support from Concern’s advocacy expert as and where needed.

To prepare Foreign Donations submission document to ensure donor funds; including, but not limited to:

• In coordination with the Government Relation Department, Grants and Partnership Team of Concern Worldwide, prepare FD-6, FD-7 and submit to the department in timely manner. Review and check FD-4 and share with the mentioned departments in timely manner. 

To support the delivery of the organisations Preparedness for Effective Emergency Response (PEER) plan:

• Work closely with the Programme Manager in the delivery of the Country Strategic Plan (2022 – 2026) Goal 2 ‘People affected by natural disaster and human induced crisis are empowered to take action and build their resilience’
• Support the HPA to prepare and deliver PEER trainings at the organisational and partner level.
• Support the PM to complete the Concern Annual Report.
• As needed, attend external cluster meetings and report back to Concern management.
• As a member of the Concern Emergency Response Team, as needed, support in organisational preparedness and response activities, this may include deployment to affected communities with short notice.

Accountability 

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant partners and colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities;
• Adhere to the standards of conduct outlined in the Concern Code of Conduct and Programme Participant Protection Policy (P4).  As part of the Concern P4 responsibility the position holder will support and promote the standards outlined in the P4 and the Concern Code of Conduct to their team;
• In line with the Concern Country Strategic Plan, Goal 5, Strategic Objective 1 “SO1: Ensure a gender transformative approach throughout all our programmes and interventions”, the PC must attend Gender Transformative trainings, and ensure SUFAL Phase-II has a Gender Transformative Action Plan and is delivering on this, jointly with the PM and the Gender Equality Coordinator. 

Key Requirements:

Education and aptitude:

Master’s Degree in Disaster Management/Geography and Environmental/ Development Studies. Academic qualification will be relaxed a candidate who brings 5-6 years of experience in disaster management field.

Job related experience and knowledge:

• At least five years of experience in the areas of Disaster Preparedness, Response/DRR/Flood Management/ Resilience Building of which at least 4 years of experience in managerial position;
• 1-2 years of experience in Anticipatory Action/Early Warning Early Action/Forecast-based Action or Financing will get added advantage;
• Demonstrated familiarity with grant management and compliance requirements of major institutional donors (e.g. ECHO, FCDO, USAID etc.);
• Experience of managing partners’ (local/national NGOs) and consortium-led project;
• Solid experience of Project Cycle Management, including MEAL systems;
• Demonstrated experience of working on programmes that have a strong focus on gender equality, women’s empowerment, inclusion, and transformative approaches;
• Ability to communicate, correspond independently with consortium members, Senior Government Officials. Ability to represent the project at various levels, including local and national;
• Sound knowledge on computer (MS Word, MS Excel and MS PowerPoint). Have very good skills and expertise at communicating by email and internet.

Other preferred competencies:

Essential Character:

• Strong partner management skills with sensitivity in dealing with government authorities on critical issues;
• Strong management skills and ability to motivate others and promote accountability among staff;
• Skills in time management and prioritising;
• Ability and willingness to work as part of a multi-disciplinary team;
• Pro- activity;
• Analytical  and independent thinking;
• Sense of Responsibility and
• Open to new ideas.

Essential Skills:

• Planning and organizing;
• Good facilitation skills (e.g. training, coaching). Experience of conducting trainings for DMCs and developing training modules and teaching-learning materials such as posters, VIPP cards;
• Documentation- case study, process documentation, lessons learned, best practice documentation;
• Report writing;
• Financial management and
• Ability to write short reports and concept notes clearly and   correctly.

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form, with photograph, National ID and TIN Certificate to recruitment.bgd@concern.net.

Please mark the position applied in the email subject line.

Closing Date of Application: 09 December 2023

Notice: Due to the urgent requirement to fill in the position, we will review applications on a rolling basis within the mentioned period. If you consider yourself suitable, please apply at your earliest.

Candidates over 60 years of age are discouraged to apply.
Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation.  Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.

Safeguarding at Concern: Code of Conduct and its Associated Policies:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.