Concern Worldwide is an international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. We believe in a world where no one lives in poverty, fear or oppression; where all have access to a decent standard of living and the opportunities and choices essential to a long, healthy and creative life; a world where everyone is treated with dignity and respect.

Concern Worldwide, Bangladesh has been implementing Emergency Rohingya Response Projects with funding from different donors, most of which are short-term projects.

Job Purpose:

As a member of the Field Finance at the Court Bazar office, Ukhiya, the Accounts Specialist (Cash and Payment) will be responsible for ensuring efficient and effective financial support to the projects and programmes, ensuring adequate funds, timely and professional payment to staff, suppliers, and accurate and transparent financial records following all organisational policies and legal requirements. He/she will also be responsible for ensuring consistent, transparent and realistic budgeting, accounting, and analysis of the budget and provide support to the budget holders for appropriate cost allocation and budget codes.

Main duties & responsibilities:

Financial Management and Financial Record

• Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
• Ensuring effective review and thorough checking of all cash payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulations.
• Disburse cash in a timely way to payees with utmost accuracy and professionalism
• Ensuring all receipts of cash is properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
• Ensuring complete, well-organised and clearly labelled filling and safe storage of Bank related financial documents.
• Taking the initiative to ensure the cashbook reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
• Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
• Reconciling the balances with cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
• Support andeEnsure the completed books of account and supporting reconciliations with other required information is send to Dhaka Head Office according to the set deadlines.
• Ensuring the proper personal account management system of international staff at the field office.
• Ensuring the proper data protection policy adopted by Concern for the management of field financial transaction and record keeping
• Support in ensuring efficient and timely consolidation of monthly field office timely positing to the accounting system based on authority documentary supporting evidence.
• Support in ensuring a complete audit trail for each financial transactions, allocation, reallocations etc. and comprehensive filing system for all transactions.
• Support in ensuring timely closing for month and year end closing following guideline issued by Head Office
• Support in ensure accurate expenses allocation to donors following donor funding conditions, guidelines, period and currency, as well as other factors.
• Ensuring an up-to-date and in depth knowledge and understanding about the forms, formats, policies, procedures and the deadlines for reporting to all the relevant authorities, proactively seeking relevant information.
• Work with colleagues in Field Office to respond promptly to resolve any queries or questions.

Float Management

• Take initiative that that staff understands the float receiving procedures, timing, templates and required documentation.
• Ensuring effective review and thorough checking of all float adjustment in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions.
• Follow up Float Adjustment time limit with the staff, generate weekly reports for Floats, and circulate accordingly.

Inventory and fixed asset management

• Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
• Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.

Audit Management

• Manage and facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following concern guideline, audit TOR in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
• Assist field office for the grant audit by the donor, external auditor of NGAOB and other internal audit.
• Support Coordinate with the partner, field office, and provide required support for the external auditor.
• Follow up with the auditor observation, implement the auditor’s recommendation for Field Office and update to the management on this.

Volunteer Payroll Management

• Complete Physical cash distribution to field/camp with proper support and security
• Manage and facilitate the process for cash payments to Volunteers each month
• Coordinate with the Programme team for making payments
• Maintain track record for volunteers specially for UNHCR project
• Ensure cash with draw maintaining cash limits and reconcile with cash book after payment and also with insurance policy
• Follow up with the field observation and duly submit the field report to Field Finance Manager after completion of the payments each month

Government Compliance and Internal Control

• Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
• Provide support to the cash distribution and other areas where there is specific guideline.
• Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
• Ensure NGOAB guideline for incurring expenditure for the field office.
• Ensure all the documentation which is required for the field office as per direction of NGOAB and other  government instruction
• Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
• Ensure UN guideline for incurring expenditure for the field office.
• Ensure all the documentation which is required for the field office as per direction of UN and other  government instruction
• As mandatory procurement committee member, ensure that each member of the team fully understands the outcomes that are expected of them and that they are aware of the success criteria that pertain to their work.

Other

• Document all lessons learned on an on-going basis.
• Be active and involved in meetings and contribute to the decision making process.
• Any other duties as specified by the Team Leader and Field Finance Manager
• Promote and ensure compliance with the requirements of Concern’s HR policies, Concern’s Code of Conduct and its associated policies and Core Humanitarians Standards to ensure maximum protection to programme beneficiaries
• Work  with Finance, Admin and HR Department to meet Concern’s compliance and requirement
• Communicating to the team a clear and exciting vision for the work of Concern and the role of the Finance team in supporting the organisation with financial resources.
• Support finance team without compromising Rohingya Response delivery as and when required

Accountability:

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Key Requirements:

• Masters/MBA major in Accounting, Finance, Business Administration or relevant subject
• Chartered Accountancy Course Completed /Chartered Accountancy partly qualified
• At least 5 years’ experience in financial management/accounting role with an international NGO or International consultancy firm specialising in commercial contracts and fund management.
• Knowledge of the operational and compliance requirements of Rohingya Response or Emergency  Projects will be  considered added advantage
• Experience of management supporting /monitoring /capacity building for NGOs & partners
• Effective organisation and analytical skills.
• Strong coordination, negotiation and communication skills.
• Proven record of meeting demanding deadlines.
• Excellent written and spoken English

Key Competencies:

• Strong leadership and people management
• Excellent communication and presentation skills
• Ability to manage change effectively
• Excellent negotiation skills
• Good networking skills
• Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
• Excellent computer and internet skills

Job Description: Click here to download                                    Job Application Form: Click here to download

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form with photograph, National ID, TIN and all Educational Certificates to recruitment.bgd@concern.net.

Please mark the position applied in the email subject line.

Closing Date of Application: 19 August 2023

Candidates over 60 years of age are discouraged to apply.

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation.  Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.

Safeguarding at Concern: Code of Conduct and its Associated Policies:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.