Concern Worldwide is an international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. We believe in a world where no one lives in poverty, fear or oppression; where all have access to a decent standard of living and the opportunities and choices essential to a long, healthy and creative life; a world where everyone is treated with dignity and respect.

Concern Worldwide, Bangladesh has been implementing Emergency Rohingya Response Projects with funding from different donors, most of which are short-term projects.

Job Purpose:

As a member of the EMT at the Field Office, the Finance Manager will be responsible for overseeing the financial management and performance of the Rohingya Response project’s implementation. S/he will manage the compliance and financial risks associated with the successful administration of a Rohingya Response Projects, providing financial analysis of project performance and timely reporting and invoicing to the donor.   This position will serve as the primary point of contact on financial and grant management related issues for the Rohingya Response project. S/he will liaise and coordinate with the Dhaka Head Office and local implementing partners to ensure pre-agreed key deliverables are achieved on target and on budget. Reporting to the Director Emergency, s/he will work in close coordination with Concern Bangladesh’s Country Financial Controller and with the project team, system team liaising with Concern Worldwide Head Office as and when required.

Main duties & responsibilities:

Financial Management

• Ensuring the proper checking of bill, vouchers and correct accounting record and payment of the field office following Concern guideline.
• Training budget holders, programme staff, system staff, procurement committee about the financial management and donor compliance so that they are trained about the procedure.
• Ensuring the float management, cash management, cash counting daily basis following concern guideline.
• Ensuring proper banking management system and maintain relationship with respective bank for field office to get the support in time. Reviewing and monitoring use of banking facilities in the field and identifying recommendations for any improvements, which can ensure efficient banking services for the organisation.
• Ensuring the proper delegation of authority, bank signatory in terms of approval of the bill voucher, banking transaction etc.
• Ensuring the internal control for processing the payment from cash and bank following our Concern policy.
• Establishing a financial monitoring system for the filed office and OTP centre to ensure the internal control over financial management.
• Sharing and updating management about the financial management on regular basis so that management can take effective decision on this.
• Ensuring Implementation of the agreed action on monitoring report and audit observation as per specific timeline.
• Ensuring cashbook, bank book, bank reconciliation, cheque register and understanding about the coding system and accounting record keeping system of Concern.
• Ensuring the safety and security, insurance of the assets, cash and other financial instrument.
• Checking all third party agreements with Concern and advice management in time and to ensure payment timely so that relationship is not damaged.
• Ensuring the proper personal account management system of international staff at the field office
• Ensuring the proper data protection policy adopted by Concern for the management of field financial transaction and record keeping.
• Ensuring adequate funds are available in cash boxes and bank accounts for Head office, field offices and partners in time to support smooth implementation of programme activities.

Budget and Grant Management

• Ensure timely submission budget for all project, field office admin, transport
• Training programme team and finance team about the budget preparation and budget management following Concern systems and procedure.
• Participation in kick off meeting for the new projects and timely review meeting minutes for the grants with the budget holders. Keep the meeting minutes on the grant file.
• Review the donor budget for the implementation of the project at the field office and finalize the budget and submit the Dhaka Office
• Prepare/Review the donor report for the respective projects and follow the timeline properly.
• Incorporate all feedback from the budget holders on the management accounts
• Reviewing the management accounts for the field office and give proper feedback to Dhaka office.
• Ensuring submit field office cash book, bank book, and tax/VAT information to Dhaka Head Office on monthly basis.
• Working closely with the Grants and Partnership Manager of Dhaka Office and Treasury Accounts Manager to have proper understanding about the management accounting.
• Preparing various analytical report for the field office and share with the field management team and so that it is helpful for decision-making.
• Monitoring the project areas and ensure effective system of compliance and monitoring. Share/follow up/flag risks with the Director Cox’s Bazar and Country Finance Controller.

Internal Control and Compliance

• Develop SOP for the cash distribution and other areas where there is specific guideline.
• Work with colleagues in Head Office and field office to respond promptly to resolve any queries or questions.
• Ensuring depth and up to date knowledge on existing financial and other policies affecting financial transactions for explaining the policies accurately.
• Orient staff to improve understanding and implementation of financial policy in all level through organizing workshop or meeting.
• Ensuring Implementation of all agreed audit findings and any new development according to the desired timeframe.
• Taking the initiative to identify improvement areas of financial policies and procedures through meetings, field trips, or other
• Preparing the effective delegation of authority time to time so that both organizational objective and internal control is being ensured.
• Ensuring all payments comply with all relevant policies, taxations rules etc. and all payments are reviewed and processed accordingly.
• Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation, and in such a way as to provide professional and friendly customer service.
• Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified     
• Ensure NGOAB guideline for incurring expenditure for the field office.
• Ensure all the documentation which is required for the field office as per direction of NGOAB and other  government instruction

Audit Management and other reporting and Management

• Ensuring efficient and timely consolidation of monthly field office timely positing to the accounting system based on authority documentary supporting evidence.
• Ensuring a complete audit trail for each financial transactions, allocation, reallocations etc. and comprehensive filing system for all transactions.
• Ensuring timely closing for month and year end closing following guideline issued by Head Office
• Ensure accurate expenses allocation to donors following donor funding conditions, guidelines, period and currency, as well as other factors.
• Assist country management to complete the external audits of respective project.
• Ensuring an up-to-date and in depth knowledge and understanding about the forms, formats, policies, procedures and the deadlines for reporting to all the relevant authorities, proactively seeking relevant information.
• Ensure to implement the agreed audit and monitoring follow up
•  Communicating to the team a clear and exciting vision for the work of Concern and the role of the Finance team in supporting the organisation with financial resources.
• Ensuring that each member of the team fully understands the outcomes that are expected of them and that they are aware of the success criteria, which pertain to their work.
• Supporting team members to enable them to give of their best e.g. by encouraging and praising good performance, coaching, assisting staff to prevent or resolve problems, providing resources, tools and equipment.
• Monitoring and reviewing performance and, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals which have been identified; giving corrective feedback where required and taking decisive action in the case of poor performance.
• Ensuring that staff are adequately trained and developed for their roles e.g. by analysing staff training needs, organising the delivery of training or coaching, coordinating the sharing of experience.

Other

• Document all lessons learned on an on-going basis.
• Be active and involved in meetings and contribute to the decision making process.
• Any other duties as specified by the Emergency Director.
• Promote and ensure compliance with the requirements of Concern’s HR policies, Concern’s Code of Conduct and its associated policies and Core Humanitarians Standards to ensure maximum protection to programme beneficiaries
• Work  with Finance Department, Admin and HR to meet Concern’s compliance and requirement
• Support finance team without compromising Rohingya Response delivery as and when required

Accountability:

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Key Requirements:

• Post-Graduate qualification in Accounting, Business or Finance and with Chartered Accountancy Course Complete.  Partly qualified will be given more preference.
• At least 7 years’ (for females 5 years) experience including 5 years (for females 4 years) mid-senior level experience in a finance/accounting role with an international NGO or International consultancy firm specialising in commercial contracts and fund management.
• Knowledge of the operational and compliance requirements of Rohingya Response or Emergency  Projects will be  considered added advantage
• Experience in financial risk management.
• Experience of management supporting /monitoring /capacity building  NGOs
• Proven experience of developing and facilitating training workshops for finance and non-finance managers.
• Effective organisation and analytical skills.
• Strong coordination, negotiation and communication skills.
• Proven record of meeting demanding deadlines.
• Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies
• Excellent written and spoken English

Key Competencies:

• Strong leadership and people management
• Excellent communication and presentation skills
• Ability to manage change effectively
• Excellent negotiation skills
• Good networking skills
• Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
• Excellent computer and internet skills

Job Description: Click here to download                    Job Application Form: Click here to download

If you feel that your qualification and experience match our requirements, and you have a shared commitment to Concern’s values, please email the completed Job Application Form with photograph, National ID, TIN and all Educational Certificates to recruitment.bgd@concern.net.

                              Please mark the position applied in the email subject line.

Closing Date of Application: 03 July 2023

Candidates over 60 years of age are discouraged to apply.

Concern Worldwide encourages all qualified candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation.  Concern is against all forms of discrimination and unequal power relations, and is committed to promoting equality. Concern follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability and other diverse group.Concern promotes gender friendly work environment placing staff welfare and wellbeing at the core.

Safeguarding at Concern: Code of Conduct and its Associated Policies:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.